SWANTON VILLAGE BOARD OF TRUSTEES
120 FIRST
STREET
REGULAR MEETING
MONDAY, JANUARY 28, 2013
7:00 P.M.
PRESENT: Ronald Kilburn, Village President; Chris Leach,
Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau,
Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village
Clerk; and Channel 16.
Ronald Kilburn, Village
President, welcomed all to the Regular Board of Trustees Meeting and called the
meeting to order at 7:00 p.m.
Unless otherwise noted, all
motions carried unanimously.
1. Approve and
Accept the Minutes from Monday, January 14, 2013:
Adam Paxman made the motion
to approve and accept the Minutes from Monday, January 14, 2013 as presented. Chris
Leach seconded. Discussion: Adam Paxman asked Reg Beliveau if he determined
what the $56,338 check payable to Swanton Village was for. Lynn stated it was
for the Fire Truck and Police Cruiser Equipment Fund. Motion carried.
2. Approve Village
Warrants Through January 25, 2013:
Eugene LaBombard made the
motion to approve and accept Village Warrants (#520-#525) through January 25,
2013 as presented. Adam Paxman seconded. Discussion: Eugene asked what the
vendor Swanton Motel was for, Reg advised there was a large water leak on Grand
Ave. and the residents there needed to take showers so Swanton Village provided
a room at the Motel for them to shower.
Adam Paxman asked why the VT Department of Housing was paid $1391.52. Lynn advised the Dept. of Housing is paid back 25% of their loan payment each year. Motion carried.
Adam Paxman asked why the VT Department of Housing was paid $1391.52. Lynn advised the Dept. of Housing is paid back 25% of their loan payment each year. Motion carried.
3. Discussion on Marble Mill Improvements by MVUHS
Students:
The students couldn’t make
this meeting. Item tabled until further notice.
4. Adopt and Sign 2013
Annual Warning:
Chris Leach made the motion
to adopt and sign the 2013 Annual Swanton Village Warning as presented. Adam
Paxman seconded. Motion carried.
5. Adopt & Sign 2013 Water System Improvement Bond
Warning, Resolution Certificate and Declaration of Official Intent:
Lynn Paradis read the 2013
Water System Improvement Bond Warning to the Board. Eugene LaBombard made the
motion to adopt and sign the 2013 Water System Improvement Bond Warning,
Resolution Certificate and Declaration of Official Intent as presented. Adam
Paxman seconded. Lynn also informed the Board that any debt incurred from this
project can be rolled into the Bond. Motion carried.
6. Authorize
Village Manager to Sign Operating Agreement of MEAV, LLC:
Reg Beliveau explained to the
Board that Swanton Village is already a member of the Municipal Electric
Association of VT (MEAV). He advised they have just become an LLC and
recommends to the Board that they become a member of MEAV, LLC under the draft
Operating Agreement presented. Adam Paxman made the motion authorizing Village
Manager Reginald Beliveau Jr. to sign the Operating Agreement of MEAV, LLC.
Eugene LaBombard seconded. Motion carried.
7. Authorize Opening New
Account at People’s United Bank:
Lynn Paradis informed the
Board that she received the Efficiency Vermont grant money from the Solar
Aerator project at the Waste Water Plant and she is requesting permission to
put that money into a new account at People’s United Bank. She stated that in
case the lease payment is more than what they’ve saved in electric cost at the
Plant she would like to be able to pull the funds out of this account to make
the payment. She said she would like to do this with other bonds that come due
approximately every six months as well. She stated this will even out the cash
flow and that is her intent. She said this would be a multi-purpose debt
service/equipment fund account. Chris Leach stated he appreciated her informing
them but didn’t think she needed the Board’s approval to do so. Lynn stated she
wanted the Board aware of this for auditing purposes. Chris Leach made the
motion to authorize Lynn Paradis, Assistant Village Manager, to open a new
account at People’s United Bank to be used as a multi-purpose debt
service/equipment fund account. Eugene LaBombard seconded. Motion carried.
8. Review Swanton Village
Annual Report Cover and Dedication:
Reg Beliveau, Village
Manager, showed the Board the cover picture to be used on the 2012 Village
Annual Report as well as the dedication to Al Kinzinger, Leon Begnoche and Neal
Speer on their retirement. All Board members liked the cover and dedication.
Chris Leach advised he would have the Northwest Solid Waste District Report
sent to be published in the Annual Report as well.
9. Any Other Necessary Business:
Ron Kilburn advised that Richard
Harper with the All Arts Council is requesting Swanton Village host three
concerts in the Village Green this coming summer at a cost of $1500. Adam
Paxman stated the Chamber of Commerce would be hosting 4 to 6 concerts this
summer as well. Chris Leach asked where the $1500 would come from. Chris Leach
made the motion to pass on this request this year and to also inform Richard
Harper with the All Arts Council to put in a request to the Board in November
while they are working on budgets. Eugene LaBombard seconded. Motion carried.
Any Other Business: Ron Kilburn stated he responded to the Dam Report
and said it was important to go on record now stating they agreed with
improving water quality but do not agree with the plan to remove the dam. All
Board members agreed to this.
Any Other Business: Reg Beliveau showed the Board members his 2012
slideshow of various projects done throughout the Village of Swanton. He plans
on showing this at the Informational Meeting to be held on Tuesday, February
26, 2013. Some of the projects shown were construction at the Water Plant,
installing the Transformer on Elm Street, Swanton Mobil job, safety training in
the Electric Department, Verizon Tower ready work at the Complex, the
installation of Unit #5 at the Hydro Plant, Fish and Wildlife stocking salmon
by the Power House, the Solar Aerator installation at the Waste Water Plant,
the 16” valve installed on the water transmission line behind Project 10;
planting trees in the Village Green, the new benches, new sidewalks installed,
MVU artwork in the Office, the Duck Stamp artwork displayed, the new Complex
sign, new vinyl siding on the Complex, the Village President and Police Officer
Andrew Underwood being sworn in and the 2012 retiree’s. All Board members liked
the slideshow and thanked Reg for a job well done. Reg stated they also planned
on presenting the impact the water line upgrades would have on water rates at
the meeting as well. Adam Paxman stated they needed to advise the voters that
some of these pipes are 100 years old and are in desperate need of replacement.
10. Executive Session (if necessary):
None.
ADJOURN: Chris Leach made the motion to adjourn the Regular
Board of the Trustees meeting at 8:10 p.m. Adam Paxman seconded. There being no
further business at hand Ronald Kilburn, Village President, adjourned the
meeting at 8:10 p.m.
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Ronald Kilburn, Village
President Date
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