This page is maintained by Swanton Village, Inc and is intended to be the official online posting of public meetings and minutes in accordance with Vermont’s Open Meeting law (Amended July 1st, 2014).

Thursday, May 16, 2019

April 8, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, April 8, 2019

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau Jr., Village Manager; Dianne Day, Village Clerk; Karen Drennan, Selectwoman; and Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

 

2.      Agenda Review:

 

None.

3. Public Comment:

 

None.

 

4. Approve and Accept Minutes from Monday, March 25, 2019 Minutes:

 

Chris Leach made the motion to approve and accept Minutes from the Monday, March 25, 2019 meeting. Adam Paxman seconded. Discussion: Chris Leach asked if there was an update on the new fire truck. Adam Paxman stated they ran into a couple of issues and the delivery has been delayed a little but will be on its way soon. Dianne Day, Village Clerk, updated the Board on the Swanton Public Library’s request to hold a Children’s Farmers Market during the summer. Caleb Rupp informed her that they would hold this once per month in July, August and September on the Library lawn. The Board was fine with this. Motion carried.

 

5. Approve and Accept Village Warrants through Friday, April 5, 2019:

 

Eugene LaBombard made the motion to approve and accept Village Warrants through Friday, April 5, 2019. Adam Paxman seconded. Discussion: Chris Leach asked about the payment made to Environmental Resource Association for $858.85 and the payment made to VPPSA for $205,190.98. Motion carried.

 

6. Discuss and Sign Grant Resolution for Highgate Airport Waterline Project:

 

Reg Beliveau informed the Board that the Grant Agreement Resolution for the waterline at the Highgate Airport was ready for them to sign. Eugene LaBombard made the motion to sign the Grant Agreement Resolution for funding under the Vermont Community Development Program (VCDP) and for the Town of Highgate to serve as the Lead Grantee and that Heidi Britch-Valenta, Town Administrator, be designated as the Authorizing Official to execute the Grant Agreement and other such documents as may be necessary to secure these funds. Chris Leach seconded. Motion carried.

 

7. Any Other Necessary Business:

 

Adam Paxman stated the Efficiency VT program will now be offering free energy audits to home businesses in the area. He said if you are interested in this program to contact him and he will put you on the sign-up sheet. Reg Beliveau said they may begin doing energy audits of homes in May. He also said Efficiency VT will display one of their Zero Energy Mobile Homes this summer in the Village Park. He said these mobile homes are run entirely on solar power. Chris Leach asked if any local contractors were on the list for the construction part of these energy jobs. He said he has heard complaints that they were not and this is concerning to him. He said he wants to know how much of the money the Village pays to Efficiency VT is coming back to our ratepayers. He said he’s done some research and can see that some employees of Efficiency VT are earning a three figure salary and this bothers him. He said he wants that information provided to the Village of Swanton.

 

Any Other Business: Adam Paxman stated the Chief of Police emailed him an update on the department and also said he will be on the agenda for the first meeting of the Trustees for the next three months. He said Officer Gagne and the K-9’s first round of training is complete. He also said the police department is delivering Meals on Wheels to area residents on Tuesdays of each week. He said they are seeing an increase in speeding complaints and are targeting problem areas. The Chief also said they are planning National Night Out this year which will be held on the first Tuesday in August. He said the police department worked with NMC and helped train school staff on bleeding control.

 

Any Other Business: Adam Paxman stated he would like to see our Coin Drop schedule posted on the Village website and on Facebook. He also said the Chamber of Commerce will hold another Easter Egg Hunt on April 20th for kids ages 0-11 at 9 a.m. He said he wants to thank Franklin Grand Isle Community Action (CVOEO) for the gracious donation of eggs this year.

 

Any Other Business: Adam Paxman read the following update from the Swanton Arts Council: In March we participated in the National Youth Art Month, by holding our Fourth Annual Youth Art Show. This year we had over 250 pieces of local student art work. We also had participants from students outside of the Franklin Northwest Supervisory Union district. On April 6th, our Spring Handmade Craft Show was held. A big thank you to community members who came out to support the more than 30 artisans and handcrafters in our annual Spring Craft Show. We expanded to 2 buildings and the show was well received. Special thanks to Holy Trinity Church and the United Methodist Church for hosting us. We are grateful to live in a community who supports creativity. In May we will announce the winner of the Emerging Artist Award. We had more participants competing this year. Some SAC members plan to participate in the 26th Annual Art on the Refuge show hosted by Friends of Missisquoi National Wildlife Refuge beginning May 17, 2019, the day before World Migratory Bird Day. Please come to the refuge on May 17th at 5:30 p.m. to support local artist. The art display will be showcased through July 19th. SAC meetings are held on the first Monday of each month at the Swanton House of Pizza. All are welcome.

 

Any Other Business: Adam Paxman stated the Memorial Day Parade committee is starting a “Sponsor A Flag” event where an individual can honor a U.S. Military Veteran from any branch of the military either living or deceased by sponsoring a 3’x5’ quality American flag (made in the USA) displayed on a 9’ tall pole. Each pole will have a laminated 3”x5” card attached to it displaying the name, rank and branch of service of the veteran and another laminated 3”x5” card displaying the name and town of the sponsor(s). The flags will be displayed on the north end of the Village Park for several days during the Memorial Day weekend. They will be arranged in rows like a military formation. Each flag and pole will have a number that corresponds to the sponsor and future display on each subsequent Memorial Day. All U.S. veterans from Swanton and northwestern Vermont may be honored with a flag sponsorship for a one-time fee of $50. If you would like to sponsor a flag for a veteran, please visit the Town of Swanton’s website for a sponsor form or stop by the Town office.

 

Any Other Business: Chris Leach stated the ice rink the Village park was a great success and he hopes they do it again next year. He also asked if any progress has been made on the lighting issue at Merchants Row. Reg Beliveau stated this kind of fell off the radar but said he would talk with Duane Couture and get the ball rolling again on this issue. Neal Speer stated it is very dark over there and suggested the lights on the front of the building have goosenecks added to them.

 

Any Other Business: Chris Leach said the hydro plant didn’t have to deflate the dam too much lately but said he was concerned about how high the VPPSA bill was for purchase power. Eugene LaBombard stated he hasn’t seen a report lately on the generation numbers and asked if that was something they could get from Scott Mueller. Chris stated he is looking forward to the plant to start recouping some generation and to slow down rate increases for the Village of Swanton ratepayers.

 

Any Other Business: Eugene LaBombard stated he would like the Police Department to know that while walking through the Village on Saturday he saw 4 unregistered trail bikes driving around recklessly.

 

Any Other Business: Neal Speer stated he would like to recognize Betsy Fournier and Gordon and Debbie Winters for their efforts on keeping the Marble Mill project going. He said to stay tuned because there is movement going on. He said their next step is to hire a consultant and progress is being made. He said there will be public hearings in the near future.

 

Any Other Business: Reg Beliveau stated that Elisabeth Nance, Economic Development Coordinator, has created a “Spruce Up Day” to run the same day as Green Up Day (May 4, 2019). She said Hank Lambert, Coordinator, will have a table set up at the Village Complex handing out leaf bags and work gloves. She said David Turner, manager of Sticks and Stuff and Gordon Winters, owner of Ace Hardware have donated the bags and the gloves. She said this Spruce Up Day is a way of encouraging residents to take pride in their properties and spruce them up. He also informed the Board that she would like to hold their 2nd Annual Swanton Community Wide Yard Sale on Saturday, May 18th from 8 a.m. to 4 p.m. with a rain date of Sunday, May 19th  on the Village Green. Interested residents can email swantonyardsale@gmail.com to reserve their spot or for more information.

 

Any Other Business: Reg Beliveau informed the Board that the Village of Swanton ran a legal notice in the St. Albans Messenger for Request for Statements of Qualifications for Engineering Services for the Wastewater Treatment Facility to help with discharge goals and State requirements. He said he would keep the Board updated on this matter.

 

Any Other Business: Dianne Day, Village Clerk, informed the Board that John Brueckner from the Swanton Christian Church is requesting permission to hold their 5K Run for Jesus on Saturday, June 29 beginning on Academy Street and going down Route 7 for about 1.5 miles. He said he would like to have Academy Street closed for this event. The Board of Trustees approved this event.

 

Any Other Business: Reg Beliveau, Village Manager, wanted to inform our ratepayers that if they choose to search for the Village of Swanton’s website to pay their utility bill a payment company by the name of Doxo comes up first in the search. He demonstrated this on his laptop showing in detail what happens. He wanted ratepayers to know that if they go through the Village’s website, www.swanton.net, there is no fee to process their payment but if they use Doxo that company charges them a fee to do so. He wanted our ratepayers to know the Village of Swanton does not endorse using Doxo.

8. Executive Session to Discuss Real Estate:

 

Adam Paxman made a motion, seconded by Chris Leach, to go into executive session at 7:50 p.m. to discuss real estate, legal, contractual or personnel issues where premature general public knowledge of the subject matter would place the Village or person involved at a substantial disadvantage and it was further moved to enter into executive session to discuss real estate, legal, personnel or contractual issues under the provisions of Title 1, Section 313(a)(1) of the Vermont Statutes. Motion carried.

 

Adam Paxman made the motion to exit Executive Session at 8:30 p.m., seconded by Chris Leach. Motion carried.

 

ACTION TAKEN: None.

 

9. Adjournment:

 

Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:30 p.m.  Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:30 p.m. Motion carried.

 

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

 

_____________________________________          ___________________________________

Dianne Day, Village Clerk                               Date

 

 

 

Wednesday, April 10, 2019

March 25, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, March 25, 2019

7:00 PM

 

 

 

PRESENT: Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Mark Rocheleau, Selectman; Karen Drennan, Selectwoman; and Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Chris Leach, Village Trustee, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

 

2.      Agenda Review:

 

None.

3. Public Comment:

 

None.

 

4. Approve and Accept Minutes from Monday, March 11, 2019 Minutes:

 

Adam Paxman made the motion to approve and accept Minutes from the Monday, March 11, 2019 meeting. Eugene LaBombard seconded. Motion carried. Discussion: Chris Leach asked if we heard back from the Library regarding the Children’s Farmers Market. He also asked about the Town of Highgate’s VCDP Grant. Dianne Day, Village Clerk, stated she would contact the Library this week. Motion carried.

 

5. Approve and Accept Village Warrants through Friday, March 22, 2019:

 

Eugene LaBombard made the motion to approve and accept Village Warrants through Friday, March 22, 2019. Adam Paxman seconded. Discussion: None. Motion carried.

 

6. Discuss and Sign Annual Financial Plan for Village Highways:

 

Lynn Paradis, Assistant Village Manager, informed the Board that she is required to file with District #8 that the Village is spending more than they received from State Aid to maintain the Village streets. The report shows that the Village spends $115,500 on winter maintenance, $374,599 on general maintenance, $36,200 on sidewalks and $50,000 on construction and paving for a total of $576,299.Adam Paxman made the motion to certify that funds raised by municipal taxes are equivalent to or greater than a sum of at least $300 per mile for each mile of Class 1, 2 and 3 Village Highway in the municipality. Eugene LaBombard seconded. Motion carried.

 

7. Sign Bond Anticipation Note for Engine 3:

 

Adam Paxman stated the old Engine #3 has been sold and the new one will be here by April 6. He said the ladder truck may be here in May or June of this year. Lynn Paradis, Assistant Village Manager, stated the Board motioned for the Village to go with Peoples Trust for their bond anticipation note with an interest rate of 1.6%. She said she now how these loan documents and they need to be signed for the bank. Lynn stated the bond for the truck will be through the VT Municipal Bond Bank. Lynn stated the proceeds from selling the old Engine #3 will go into the equipment savings account fund for future purchases. The Board of Trustees signed the bond anticipation note for Peoples Trust Company.

 

8. Any Other Necessary Business:

 

Lynn Paradis informed the Board that at the Trustee’s last meeting they authorized Duane Couture to go ahead and order their new bucket truck for the electric department. She said she now has a purchase order to sign but Reg Beliveau is on vacation. Eugene LaBombard made the motion to authorize Lynn Paradis, Assistant Village Manager, to sign documents pertaining to the new bucket truck in Reg Beliveau’s absence. Adam Paxman seconded. Motion carried.

 

Any Other Business: Chris Leach stated the highway crew is doing a great job with the recent snow storms. He said all the tree trimming the Village has done has paid off during these storms as well. He said they have hardly any outages during these storms because of the trimming. Lynn stated they were called out this weekend but it was a Comcast line down. She also said the Village sent a crew to VT Electric Coop to help them out this weekend.

 

9. Executive Session to Discuss Real Estate:

 

Adam Paxman made a motion, seconded by Eugene LaBombard, to go into executive session at 7:20 p.m. to discuss real estate, legal, contractual or personnel issues where premature general public knowledge of the subject matter would place the Village or person involved at a substantial disadvantage and it was further moved to enter into executive session to discuss real estate, legal, personnel or contractual issues under the provisions of Title 1, Section 313(a)(1) of the Vermont Statutes.

 

Eugene LaBombard made the motion to exit Executive Session at 7:50 p.m., seconded by Adam Paxman.

 

ACTION TAKEN: None.

 

10. Adjournment:

 

Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 7:50 p.m.  Eugene LaBombard seconded. There being no further business at hand, Chris Leach, Village Trustee, adjourned the meeting at 7:50 p.m. Motion carried.

 

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

 

_____________________________________          ___________________________________

Dianne Day, Village Clerk                               Date

 

 

 

Tuesday, March 26, 2019

March 11, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, March 11, 2019

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Karen Drennan, Selectwoman; and Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

 

2.      Agenda Review:

 

None.

3.      Swear in elected officials for 2019: Neal Speer, Village President (one year term); Eugene LaBombard, Village Trustee (three year term); Dianne Day, Village Clerk (one year term) and Betty Cheney, Delinquent Tax Collector (one year term) were sworn in on March 6, 2019 to perform duties:

 

Neal Speer, Village President, repeated his Oath of Office and was sworn in for a one year term; Eugene LaBombard, Village Trustee, repeated his Oath of Office and was sworn in for a three year term.

 

4.      Appoint a Treasurer for the Village of Swanton for 2019 and swear in:

 

Chris Leach made the motion to appoint Dianne Day as Village Treasurer for a one year term. Adam Paxman seconded. Motion carried. Dianne Day repeated the Village Treasurer Oath of Office and was sworn in for a one year term.

 

5.      Motion that the Swanton Village Board of Trustees adopt Robert’s Rules of Procedures for the rules of procedure for the Village Trustees for the upcoming year through March 2019:

 

Eugene LaBombard made the motion to adopt and follow the Robert’s Rules of Procedures for the ensuing year for the Swanton Village Board of Trustees procedures. Adam Paxman seconded. Motion carried.

 

6.      2019 Official Voting Results:

 

Neal Speer, Village President, read the Official Return of Votes for the Village Officers as well as the Official Return of Votes for all of the budget items that were voted on March 5, 2019.

 

7.      Approve and Accept Minutes from Monday, February 11, 2019 and Minutes from the Informational Meeting Monday, February 25, 2019:

 

Eugene LaBombard made the motion to approve and accept Minutes from the Monday, February 11, 2019 meeting. Adam Paxman seconded. Motion carried. Eugene LaBombard made the motion to approve and accept the Minutes from the Monday, February 25, 2019 Informational Meeting as presented. Chris Leach seconded. Discussion: None. Motion carried.

 

8.      Approve and Accept Village Warrants through Friday, March 8, 2019:

 

Adam Paxman made the motion to approve and accept Village Warrants through Friday, March 8, 2019. Chris Leach seconded. Discussion: Chris Leach asked about the SS VT Solar LLC invoice. Motion carried.

 

9.      Discuss and Approve New Fire Truck Loan:

 

Reg Beliveau informed the Board that Lynn Paradis, Assistant Village Manager, received quotes to finance the new fire tanker and ladder trucks. Her quotes for the tanker with a 12 year term were as follows: Vermont Municipal Bond Bank (VMBB) 2.32%, Peoples Trust 3.49%, Community Bank 4.32%, and Union Bank 3.93%. Her quotes for the ladder truck with a 15 year term were as follows: VMBB 2.59%, Peoples Trust 3.79%, Community Bank 4.45%, and Union Bank 4.05%. Reg also stated that Lynn received quotes for the bond anticipation financing and they are as follows: Peoples United 2.35%, Peoples Trust 1.60% and Union Bank 2.10%.

 

Adam Paxman made the motion to approve and accept Vermont Municipal Bond Bank’s interest rate of 2.32% on a 12 year term for the Fire Department’s new tanker truck and to accept Vermont Municipal Bond Bank’s interest rate of 2.59% on a 15 year term for the Fire Department’s new ladder truck. He also made the motion to accept People’s Trust 1.60% interest rate for the bond anticipation financing for the trucks. Chris Leach seconded both motions. Motions carried.

 

10.  Any Other Necessary Business:

 

Eugene LaBombard stated he was contacted by an individual stating they would like increased lighting by the Post Office on Grand Avenue. He said it’s very dark in that area. Reg stated he would drive that way after the meeting and check it out. Chris Leach also stated he would like the Post Office to have a mailbox available for residents to be able to drive up to and deposit their mail. He stated the Village should work with the Post Office on this.

 

Any Other Business: Adam Paxman stated the Chamber of Commerce met with Efficiency Vermont and they are offering free energy visits for businesses interested in becoming more energy efficient. He said there is also financing available. Adam stated Efficiency Vermont is also looking into programs for homeowners. Reg stated so far he knows of 10 to 12 businesses that have taken advantage of this program. Adam stated the library is interested in this also.

 

Any Other Business: Reg Beliveau stated he was contacted by Caleb Rupp from the Swanton Library asking permission to hold a Children’s Farmers Market in the park this summer. The Board requested Reg find out how often they want to hold this or if it’s a one weekend event. Reg stated he would get more information and come back to the Board with it.

 

Any Other Business: Reg Beliveau stated Lynn Paradis is asking permission to close the checking account that was needed for the MVUHS waterline replacement project. Eugene LaBombard made the motion to authorize Lynn Paradis to close the MVUHS waterline replacement job checking account. Adam Paxman seconded. Motion carried.

 

Any Other Business: Reg Beliveau stated the Town of Highgate has been awarded a VCDP grant by the Secretary of the Agency of Commerce and Community Development to study putting municipal water at the Highgate Airport. He said Swanton Village has agreed to monitor the planning grant for this project and he needs to sign the permit application on behalf of the Village. Adam Paxman made the motion to authorize Reg Beliveau, Village Manager, to sign the permit application for the Town of Highgate VCDP grant for the Highgate Airport Project. Eugene LaBombard seconded. Motion carried.

 

Any Other Business: Reg Beliveau informed the Board that the electric department received a couple of quotes for a new bucket truck. He said Clark’s Truck Center quoted them $83,934 for an International chasis and $175,805 for the bucket. He said they were also quoted $4562 for a 7 year, 150,000 mile extended warranty. Reg said their other quote came in from Kenworth and was very similar on price but the electric crew felt the cab on the truck was too narrow. Chris Leach made the motion to approve the Village of Swanton’s Electric Department to purchase a new bucket truck from Clark’s Truck Center for $259,739 and to add an extended warranty for $4562 if they deem necessary. Eugene LaBombard seconded. Motion carried.

 

Any Other Business: Reg Beliveau informed the Board that he is going to NEPPA this week. Chris Leach asked Reg to discuss distributive generation and how they need to recognize what a burden it is to all electric companies. Reg stated he would send them a copy of the agenda.

 

Any Other Business: Neal Speer stated he would like to recognize Rise VT and the Swanton Recreation Commission for all that they do for Swanton. He said they were both overlooked at their informational meeting and said they should have been recognized that evening. He said Betsy Fournier and Debbie Winters have been involved in several projects in Swanton and he thanks them for their service.

 

11.  Public Comment:

 

Adam Paxman read the following notice from the Swanton Arts Council: The Swanton Arts Council would like to thank the Village Trustees for the opportunity to sketch them as part of our Model Citizen event. We appreciate your service to our community and we look forward to many more meetings and sketches. Please note the following community events that are being sponsored by the Swanton Arts Council: The 4th Annual Spring Youth Art Show which will be held on March 22nd & 23rd at the Swanton Village Complex and the Spring Handmade Craft Sale to be held on April 6th at the United Methodist Church and at Holy Trinity Episcopal Church. More information on these and other SAC events can be found on the SAC website or Facebook page. 

 

12.  Executive Session (If Necessary):

 

None.

 

13.  Adjournment:

 

Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 7:53 p.m.  Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 7:53 p.m. Motion carried.

 

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

 

_____________________________________          ___________________________________

Dianne Day, Village Clerk                               Date

 

 

 

Tuesday, March 12, 2019

February 25, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

INFORMATIONAL MEETING & PUBLIC HEARING

Monday, February 25, 2019

7:00 PM

 

 

PRESENT: Dan Billado, Chair; Joel Clark, Selectman; Gary Centabar, Selectman; Cathy Fournier, Town Clerk; David Jescavage, Town Administrator; Brian Savage, Town Administrator; Neal Speer, Village President; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Chris Leach, Trustee; Reginald Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Leonard “Joey” Stell, Chief of Police; Tim Girard, Fire Chief; Debbie Winters, Playground Fundraiser Coordinator; and Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.   Call to Order:

 

Neal Speer, Village President, welcomed all to the Informational Meeting and Public Hearing and called the Village Board of Trustees meeting to order at 7:04 p.m. He then introduced the Board of Trustees.

 

2.   Pledge of Allegiance:

 

All stood for the Pledge of Allegiance.

 

3.   Moment of Silence:

 

A Moment of Silence was held for lost residents of Swanton Town and Village.       

 

4.   Agenda Review:

 

None.

 

5.   Informational Meeting & Public Hearing – 2019 Village Annual Warning:

 

Swanton School District 2019 Update: Meaghan Conly stated she is vice chair of the Swanton School Board and said they have no budget at this time. She said Highgate, Swanton and Franklin schools have been told to merge and they are now dealing with law suits on that. She said at this time they have no legal authority to present a budget and said it is looking like a May 2019 timeline to be presenting one. She said there will be a meeting on March 21, 2019 at 7 p.m. at MVUHS and she urged everyone to attend this very important meeting. Don Collins said he is a school board member at MVU and said this is the most important meeting for our kids future. He said some real critical decisions will be made. Brian Savage said legislation was introduced to postpone the deadline to merge from July 1, 2019 to July 1, 2020 and that didn’t pass. He said there is also a bill in place to abolish the State Board of Education of their duties because they are not elected officials and they are trying to tell elected officials what to do.

 

Fundraiser Presentation for Playgrounds Bricks: Debbie Winters thanked the Swanton Town Selectboard and the Swanton Village Board of Trustees for their continued support of this fundraiser. She said this fundraiser kicked off in August to rebuild the playground for the community. She said some of the existing equipment there is 20 years old and the swings are from the 1970’s. She said there are 624 kids in the school system and this is not just a school playground, it’s a summer gathering place. She said a community can’t have economic growth without community development. She said so far they have raised $171,000 to date and stated this is a multifaceted fundraiser made up of grants and donations. She said anything helps and people can donate online through the Swanton school’s website as well as the Town and Village websites. She said if anyone has any other ideas to please let her know. She said hopefully they will see some very exciting things happening this summer.

 

Neal Speer read aloud the 2019 Annual Village Warning and mentioned the cover of the Village’s Annual Report. He said Highgate resident Kevin Loomis photographed the installation of the rubber bag and he thanked him for that. Reg Beliveau, Village Manager, and Lynn Paradis, Assistant Village Manager; presented the following information to those present:

 

Lynn Paradis stated that there were three retirements in 2018 in the electric, sewer and public works departments. One employee in Public Works moved to the sewer plant and two new employees were hired in Public Works. One employee left the Police Department and a new employee was hired. She said these changes impacted the salaries and benefits in these departments.

 

Lynn gave an overview of the following funds:

 

General Fund: Lynn stated there was a budget decrease of $6,755, rent decreased by $6805 in revenue and electricity and building maintenance decreased by $9125 in expenses. She said plant maintenance was under budget by $25,204.

 

Fire Department: Lynn stated there was a budget increase of $33,613 in this fund due to the new fire trucks. The Town Fire Assessment increased by $25,114 in revenue and in expenses transportation cost decreased by $15,000; truck payment increased by $112,800 and the equipment replacement fund decreased by $58,470. She said salaries decreased by $7473, tools were under budget by $5000 and transportation was under budget by $14,869. Equipment was over budget by $45,690.

 

Police Department: Lynn said this budget is increasing by $32,685. Revenue is up by $4744 for the Town Police Contract, health insurance has increased by $13,385 and the cruiser lease is up $9605 and equipment cost increased by $5645. Budget to Actual: grant income is over $18,779; cruiser lease is over $40,474; salaries are over $27,552; department supplies are over $11,452; K-9 expenses are over $3488; health insurance is under $5026; conventions and meetings are under $5788 and equipment is over by $48,282 mostly due to the cruiser.

 

Highway Fund: Lynn said this budget is decreasing by $48,044, labor is decreasing by $46,870, equipment decreased by $38,000 and she is increasing the equipment replacement fund by $40,000 to start saving for a new dump truck. Budget to Actual: Winter street labor is under budget by $15,994; sidewalks materials/labor is under budget by $17,585; and health insurance is under budget by $8422. Transportation is over budget by $6899 and the equipment fund is over budget by $21,705 due to the ton truck.

 

Electric Fund: Budget to Budget – Lynn said the sales of electricity is decreasing by $47,623, hydro and purchase power expenses are increasing by $51,693; administration and general expenses have increased by $139,879 as there is a software update needed. The misc non-operating income increased by $212,473 due to Transco equity. Budget to Actual: Large solar credits over by $230,955; maintenance of ROW is under budget by $23,061; maintenance of lines is under $56,979 and legal is under by $27,669. Lynn said Contract work is over by $119,188 which is due to a build out of a solar outside our utility and mutual aid. Interest expense is over budget by $86,158 and the new bond is part of that.

 

Water Fund: Budget to Budget – Lynn stated revenue has increased by $58,322. She said she increased plant operation and maintenance by $24,820. Distribution expenses have increased by $7675 due to chemicals and admin and general expenses have decreased by $6555 due to health insurance. Budget to Actual: Sales of water is over budget by $60,029; plant labor is over budget by $9779; maintenance of line labor is over budget by $27,197 due to water breaks; engineering is over budget by $19,700 due to a grant and grant income is over by $23,350. She said Interest expense is under budget by $55,252 because of interest rates.

 

Sewer Fund: Budget to Budget – Revenue has decreased by $19,234; plant operation and maintenance has decreased by $33,474. She said distribution maintenance will increase in chemicals and decrease in storm drains. Lynn said admin and general expenses have increased by $18,099 due to health insurance. Budget to Actual: Lynn said revenue is under budget by $103,165 due to industrial customers; electricity is under budget by $19,039 due to solar credits; maintenance of plant and labor is under budget by $28,942; storm drain is under budget by $8786 and engineering is under budget by $15,000.

 

Lynn informed everyone that her 2019 tax rate in the general fund is $0.0786 compared to $0.0787 in 2018; the Fire Department’s 2019 tax rate is $0.0470 compared to $0.0420 in 2018; the Police Department’s 2019 tax rate is $0.3943 compared to $0.3834 in 2018; and the Highway Department’s 2019 tax rate is $0.3237 compared to $0.3226 in 2018. Last year’s tax rate was $0.8267 and the 2019 tax rate is $0.8436 for a difference of $.0169.

 

She then showed 2018 taxes versus the 2019 proposed taxes. On a home assessed at $150,000 the 2018 actual taxes were $1240.05 and the 2019 proposed taxes would be $1265.40 for a difference of $25.35. On a home assessed at $175,000 the 2018 actual taxes were $1446.72 and the 2019 proposed taxes would be $1476.30 for a difference of $29.58. On a home assessed at $200,000 the 2018 actual taxes were $1653.40 and the 2019 proposed taxes would be $1687.20 for a difference of $33.80.

 

Lynn broke this information down by department for the proposed 2019 taxes. In the general fund a home assessed at $150,000 the taxes would be $117.90, on a home assessed at $175,000 the taxes would be $137.55 and on a home assessed at $200,000 the taxes would be $157.20. In the fire fund a home assessed at $150,000 the taxes would be $70.50, on a home assessed at $175,000 the taxes would be $82.25 and on a home assessed at $200,000 the taxes would be $94.00. In the police fund a home assessed at $150,000 the taxes would be $591.45, on a home assessed at $175,000 the taxes would be $690.02 and on a home assessed at $200,000 the taxes would be $788.60. In the highway fund a home assessed at $150,000 the taxes would be $485.55, on a home assessed at $175,000 the taxes would be $566.48 and on a home assessed at $200,000 the taxes would be $647.40.

 

Reg went on to show the 2018 Year in Review Projects. That includes:

Public Works

  Paving Project 2018

  Completed our own small projects on Middle Road and Canada Street

  (40)Forty Structures were rehabbed and a section of sidewalk was replaced

  Completed a Grant to GPS all our waterlines, curb stops, hydrants

  Had a grant to repair a stormwater discharge sediment collection area near the bridge

  MVU Waterline replacement

  Helped with the bladder installation

  Retirement of Mike Menard and Dean Ryan takes over as foreman

  Also two new hires – Steve Mitchell and Nick McSweeney

Electric Department

}  Again we provided mutual aid to our neighboring utilities

}  Continue to keep up on tree trimming in order to reduce outages during high wind and heavy snow events

}  Assisted in the new bladder installation

}  Preformed line extensions and pole upgrades -- Some for our own and some for customers

}  Retirement of Dave Godin

Waste Water Plant

}  TMDL standards will challenge us. We’ve tried some tests with different chemicals

}  We continue to perform routine maintenance

}   Retirement of our Chief Operator James Irish. Jim Hull becomes Chief Operator and Tod Jones moves over from Public Works

Water Treatment Plant

}  Performing well – continue to perform routine Maintenance

}  Continue the Blue/Green Algae monitoring

Hydro Plant

}  General repairs continue; started the process for re-licensing to be completed in 2023. (4 yrs out)

}  Installation of the new Bladder, started in June and completed in August under budget

Maintenance Department

}  Over 1500 individual assets throughout the Village -- All entered into a preventative maintenance program. Insures equipment is being visited and maintained per mfg specs

}  Jason Starr joins the maintenance department, with Matt King leaving the company

}  Dan Chevalier joins the Team of Hydro Operators in January

Front Office

}  Continue to provide top notch customer service while providing billing, human resources, IT support, job estimates and payroll to all the departments

}  The staff improves their skills through continuing education by taking courses in accounting, customer service and general courses relating to the Public Service Board, State Law and Efficiency Vermont

}  A lot of support for a small staff!

Projects

}  Public Power Day – October: Discussion around our Utility and Partners VPPSA and NEPPA and APPA

}  Swanton Energy Initiative -- Efficiency VT and VT Gas Visits for Business, rentals and homes

}  AARP Grant – Traffic calming project

}  Downtown Revitalization

}  MVU waterline replacement

}  Bladder Replacement

 

Reg showed pictures of the Storm Water Grant; AARP Grant; the removal of the old Blouin’s IGA; Public Power Day; bladder prep work, delivery and placement at the Hydro Plant. His presentation also showed pictures of the flooding in January 2018 and showed himself, Tim Girard and Dianne Day being given recognition by Department of Public Safety Commissioner Tom Anderson and Director of Vermont Emergency Management Erica Bornemann, for their work during the flood. His slideshow ended with showing Jim Irish, Michael Menard and David Godin, the Village of Swanton retirees in 2018.

 

6.   Public Comment:

 

None.

 

7.   Any Other Necessary Business:

 

Molly Lambert announced the winners of the 1st Annual Chili Cook-off. She said 44 people cast votes and the $50 winner runner up is Judy Paxman and the $100 first prize winner is Ashley Marchant.

 

 

 

8.   Executive Session If Necessary:

 

None.

 

9. Adjournment:

 

Chris Leach made the motion to adjourn the Board of the Trustees Informational Meeting and Public Hearing at 8:57 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:57 p.m. Motion carried.

 

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

 

__________________________________    ___________________________________

Dianne Day, Village Clerk                               Date

 

February 11, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

REGULAR MEETING

Monday, February 11, 2019

7:00 PM

 

 

PRESENT: Neal Speer, Village President; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Mark Rocheleau and Karen Drennan, Selectboard Candidates; and Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

 

2.      Agenda Review:

 

None.

3. Public Comment - Thank you letter from Swanton Beautification Committee; Chili Cook Off announcement during Public Informational Meeting February 25, 2019 at 7 p.m.; Marble Mill Steering Committee Update:

 

Karen Drennan introduced herself to the Board and stated that she has been a Village resident for a couple of years now and is running for a seat on the Town Selectboard. She said she wanted to come in and answer any questions the Board may have. She said she is now serving on the DRB (Development Review Board) and said she believes in community service. She said she’s glad there are several people running for Selectboard because this is a win/win for Swanton. Reg stated he works with Karen on the DRB and enjoys that very much. He said he invited her here tonight to introduce herself to the Board.

 

Mark Rocheleau stated he is also running for Town Selectboard. He said if any Swanton resident has any questions for him they can look him up and reach out to him on Facebook. He said he is looking forward to the Candidate Forum. Mark also said the Chamber’s Car Show event has been selected as a Super Wheel qualifier in Boston, Mass. and could possibly be featured in Cruising New England. He said there is only one other event in Vermont that qualified and that’s the show in Rutland. He said this should draw more cars to their Car Show in July. Neal Speer congratulated Mark on being selected the Swanton Chamber of Commerce’s Citizen of the Year. Mark thanked for the Board for their time.

 

Reg Beliveau, Village Manager, read a thank you note from Hank Lambert, Swanton Beautification Committee, for the Village including funds in this year’s budget to support the hiring of a part time summer person to maintain flowers and trees in the Village.

 

Reg also stated the Town and Village will be holding their Informational Meeting on the same night this year, which is Monday, February 25th at 7 p.m. at the Village Complex. He said the school board will be holding a separate meeting this year. Reg said the Swanton Enhancement Project will be sponsoring a Chili Cook Off the night of the informational meeting from 5:30 to 6:30 p.m. He said there are sign-up sheets at the Village and Town offices and said there will be a $100 prize and $50 prize awarded to the entrants after the meeting.

 

Reg informed the Board that Betsy Fournier sent him information regarding the Swanton Marble Mill Municipal Planning Grant. He said this grant was awarded to the Town of Swanton Planning Commission in the amount of $20,273 with a Swanton Village match of 10% which is $2,027. He said Betsy needs to form her Steering Committee which will consists of two people from the Recreation Board of Directors; one person from the Planning Commission; Elisabeth Nance from Economic Development; bordering property owners Gordon and Debbie Winters; two members from the Swanton Enhancement Project; some community youths and members and the Village and Town Managers. Adam Paxman stated he would like to see more community members selected rather than the Town and Village Managers. Reg stated there was a lot of interest when they were talking about reviving the Swanton Summer Festival and said maybe those individuals would be interested in helping to revamp the Marble Mill Park. He said he would let Betsy know their concerns.

 

 

4 Approve and Accept Minutes from the Monday, January 28, 2019 Regular Meeting:

 

Eugene LaBombard made the motion to approve and accept the Minutes from Monday, January 28, 2019 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

 

5. Approve and Accept Village Warrants through Friday, February 8, 2019:

 

Adam Paxman made the motion to approve and accept Village Warrants through Friday, February 8, 2019 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

 

6. Discussion on VT Gas Public Hearing:

 

Reg Beliveau explained to the Board that he received notification from the State of Vermont Public Utility Commission (PUC) that a public hearing will be held on Wednesday, February 13th at 6:30 p.m. at the Swanton Public Library regarding VT Gas relocating their two pressure regulation stations to the Beebe Road location. Reg stated he has a meeting at 4:45 in St. Albans that night but would like it if one Trustee could make this meeting since the Village has land that borders this station. Discussion took place as to who was going to what meetings. Both meetings would be attended by the Board and Reg Beliveau.

 

7.  Any Other Necessary Business:

 

Eugene LaBombard stated he wanted to thank the Public Works crew for all their hard work during all the winter weather. Reg Beliveau stated he enjoyed watching his crew work together and modify the sidewalk sander so that it now worked properly.

 

Any Other Business: Adam Paxman asked Reg if he was aware of the huge craters on First Street and asked if there would be a paving project this summer. Reg stated the Village would be fixing the street this spring. Adam said he spoke with Swanton’s representative about possibly getting some Class II streets paved by the State of Vermont. Adam said he also wanted to remind everyone that the Memorial Day Parade will be held on Monday, May 27th and if anyone wants to help volunteer for this to reach out to him. He said there will also be an Easter Egg Hunt on Saturday, April 20th on the Village Green.

 

Any Other Business: Neal Speer stated that Gordon Winters took him for a tour of the Memorial Building and said they are coming along nicely. He said 120 truckloads of stone have been delivered and also said the masonry work being done is looking very good. Neal also stated that Debbie Winters is doing very well with the Playground Fundraiser and has already raised approximately $160,000.

 

Any Other Business: Reg Beliveau said that once he has his Power Point presentation done for the Village Informational meeting he would send the Board a copy to review prior to the meeting.

 

8.  Executive Session If Necessary:

 

None.

 

ACTION TAKEN: None.

 

9. Adjournment:

 

Eugene LaBombard made the motion to adjourn the Regular Board of Trustees meeting at 7:30 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 7:30 p.m. Motion carried.

 

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

 

 

_____________________________________          ___________________________________

Dianne Day, Village Clerk                               Date