This page is maintained by Swanton Village, Inc and is intended to be the official online posting of public meetings and minutes in accordance with Vermont’s Open Meeting law (Amended July 1st, 2014).

Tuesday, August 15, 2017

July 24, 2017

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, July 24, 2017

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Mark Rocheleau, Chamber of Commerce; Frank Huth, and  Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:04 p.m.

 

2.      Agenda Review:

 

Reg Beliveau, Village Manager, stated he needed to add Personnel to the Executive Session and requested the Board move that item to the beginning of the meeting. He stated he would like to go into Executive Session right after Item #4.

 

3.      Approve and Accept Minutes from Monday, July 10, 2017:

 

Chris Leach made the motion to approve and accept Minutes from Monday, July 10, 2017 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

 

4.      Approve and Accept Village Warrants through Friday, July 21, 2017:

 

Adam Paxman made the motion to approve and accept Village Warrants through Friday, July 21, 2017 as presented. Chris Leach seconded. Discussion: None. Motion carried.

 

5.      Executive Session to Discuss Personnel:

 

Adam Paxman made the motion to enter into Executive Session to Discuss Personnel at 7:07 p.m. Chris Leach seconded. Motion carried.

 

Adam Paxman made the motion to exit Executive Session and re-enter Open Session at 7:30 p.m. Chris Leach seconded. Motion carried.

 

ACTION TAKEN: None.

 

6.      Fill Village of Swanton Vacancy on Northwest Regional Planning Commissions’ Board of Commissioners:

 

Chris Leach informed the Board that Elizabeth Nance, Economic Development Coordinator, has submitted a letter expressing her interest in filling the vacancy at Northwest Regional Planning Commissions’ Board of Commissioners. Chris Leach made the motion to accept her letter of interest and to have her fill his position at Northwest Regional Planning Commissions’ Board of Commissioners. Adam Paxman seconded. Motion carried.

 

7.      Approve and Sign Electric Line of Credit:

 

Dianne Day, Village Clerk, informed the Board that Lynn Paradis, Assistant Village Manager, had received a quote from the Union Bank for a Bond Anticipation Loan to finance the replacing of the rubber dam at the Hydro Facility. She said the amount of the Bond Anticipation Loan is $2.4 million dollars with a one year term and an interest rate of 1.35%.

 

Adam Paxman made the motion to authorize Lynn Paradis, Assistant Village Manager, to accept the Union Bank’s quote for a Bond Anticipation Loan with a one year term and an interest rate of 1.35%. Chris Leach seconded. Motion carried.

8.      Review SQRP Summary on 2017 2nd Quarter:

 

Chris Leach stated the Village of Swanton is still doing an exceptional job and thanked them for that. He said this is a tool that keeps track of the Village’s work orders and billing performance. He said the Village scores perfectly in their baseline. Chris said he wanted to thank the Electric Department and the Office staff for their extremely good service and stated the Board has reviewed and is in receipt of this 2nd quarter SQRP report.

 

9.      Any Other Necessary Business:

 

Chris Leach asked if the State of Vermont paving job was done yet. Reg Beliveau stated no they still have some jobs that need to be done. He said the rain has stopped the Village from doing some jobs so he thought the State was having the same issue.

 

Any Other Business: Adam Paxman stated while driving around the Village he has noticed there aren’t as many “garage sale” signs attached to utility poles. Reg Beliveau stated this is against the law and he strongly encourages residents not to nail garage sale signs to the poles. He said you could be saving the life of a lineman by not doing this.

 

Any Other Business: Adam Paxman stated he drove through Rouses Point, NY the other day and noticed how slow the traffic went through that area. He wondered what they are doing that the Village isn’t. He said their speed limit is posted at 30 mph but people drove much slower through the Town. He asked that drivers please slow down and care a bit more about each other. He asked that drivers also take notice of people trying to cross the street using the flashing crosswalks.

 

Any Other Business: Reg Beliveau stated there have been some issues with vehicles parking on the green spaces near corners making it difficult for other vehicles to see around. He stated the Board should review some of their old Ordinances and update them.

 

Any Other Business: Reg Beliveau stated that he has been working on some permits pertaining to the rubber bag at the Hydro plant. He said he is talking with the State of Vermont and also with the Army Corps of Engineers and said they shouldn’t have any issues with permits and with limitations on their timeframe. He said things are moving along and feels the Village is on track with this job.

 

10.  Public Comment:

 

Mark Rocheleau asked if the Village had any plans on paving Canada Street in the near future. Reg Beliveau stated that Mike Menard has been looking at it but said with this road being a little rough it slows traffic down a little. Mark stated his other issue has to do with the drinking fountain at the north end of the Village Park. He said over the weekend he watched a pickup pull up and fill a 55 gallon tank with water. He said this same truck came back about 4 hours later and filled that tank again. He said he would suggest the Village take the spicket off from the fountain so people use this as a drinking fountain only. Reg stated they had this same issue a few years back and they approached the individual who was filling tanks of water and he would come into the Village office and pay for it. He also said he thought the Village had put a spring loaded faucet on a while back. He said he would check it out and remove it so that people cannot fill large tanks of water. Mark also said he wanted to remind everyone about the Car Show this weekend and said he is hoping for a lot of cars. He thanked the Village for making the park look so nice and also said he was happy the Swans are back in the park. The Board thanked Mark for coming in.

 

11.  Adjournment:

 

Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 7:53 p.m. Chris Leach seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 7:53 p.m. Motion carried.

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

__________________________________    ___________________________________

Dianne Day, Village Clerk                               Date

 

July 26, 2017

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

SPECIAL MEETING

Wednesday, July 26, 2017

4:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and  Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Neal Speer, Village President, welcomed all to the Special Board of Trustees meeting and called the meeting to order at 4:00 p.m.

 

2.      Approve Request for Service Engineering Quotes for Rubber Bag Installation:

 

Reg Beliveau informed the Board that the Village of Swanton had sent an Engineering Request for Proposals letter out to three engineering companies. He said those companies are H.L. Turner Group out of Concord, NH; Gomez and Sullivan Engineers out of Utica, NY; and Kleinschmidt out of Pittsfield, ME. Reg stated his letter requested a lump sum quote for the oversight on the replacement of the existing rubber dam at the Highgate Falls Hydroelectric Plant. He stated whichever engineering firm the Village goes with they would have to report to FERC and also work with Pizzagali Construction. He said he thinks the Village will only need part time engineering services for this rubber bag replacement job. He also said H.L. Turner was around when the first rubber bag was installed and the other two engineering firms have worked for the Village on other projects as well.

 

Reg Beliveau said H.L. Turner’s quote is for $16,750; Kleinschmidt’s quote is for $16,900 and Gomez and Sullivan’s quote is for $29,900. Chris Leach stated he feels the Village has more history with H.L. Turner Group but also said Pizzagali has worked with Kleinschmidt. He said there is very little difference between those two companies and asked Reg who he felt more comfortable with.

 

Chris Leach made the motion to authorize the Village of Swanton to hire H.L. Turner Group, Inc. for Engineering Services for the Replacement of the Existing Pneumatic Bladder (Rubber Dam) at the Highgate Hydroelectric Plant for a sum of $16,750. Adam Paxman seconded. Discussion: Reg Beliveau stated he has worked with H.L. Turner Group for the majority of his time here and they know what to expect from each other. Motion carried.

 

3.      Any Other Necessary Business:

 

Reg Beliveau, Village Manager, gave the Board a brief update on the Rubber Bag project.

 

4.      Executive Session (If Necessary):

 

None.

 

5.      Adjournment:

 

Adam Paxman made the motion to adjourn the Special Board of the Trustees meeting at 4:19 p.m. Chris Leach seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 4:19 p.m. Motion carried.

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

__________________________________    ___________________________________

Dianne Day, Village Clerk                               Date

 

Thursday, July 27, 2017

July 10, 2017

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, July 10, 2017

7:00 PM

 

 

PRESENT: Neal Speer, Village President; Eugene LaBombard, Village Trustee; Adam Paxman, Village Trustee; Chris Leach, Village Trustee; Reg Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; David Jescavage, Town Administrator; and Ch. 16.

 

1. Call to Order:

 

Neal Speer, Village President, called the meeting to order at 7:00 p.m.

 

2. Agenda Review:

 

Reg Beliveau, Village Manager, stated that David Jescavage, Town Administrator, was present tonight to discuss the Quit Claim Deed the Village did for the Town. He said the Board also needed to discuss and sign a Resolution pertaining to the Downtown area and that could fall under Any Other Business. Reg also stated he needed an Executive Session to discuss personnel.

 

3. Approve and Accept Minutes from Monday, June 26, 2017:

 

Adam Paxman made the motion to approve and accept the Minutes from Monday, June 26, 2017 as presented. Chris Leach seconded. Discussion: None. Motion carried.

 

4. Approve and Accept Village Warrants through Friday, July 7, 2017:

 

Chris Leach made the motion to approve and accept Village Warrants through Friday, July 7, 2017 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

 

The Board decided to move Item #7 Any Other Business, to Item #5.

 

5. Any Other Necessary Business:

 

David Jescavage, Town Administrator, said he would begin with the renewal of the Village Center Designation. He said this year he would like to get approval to expand the Village Center Designation which would include going across the river. He said the benefit of this would be to encourage economic growth and a business could then benefit from tax credits and grants. He said he feels the State would now approve this expanded Village Center Designation. He said he also moved the line further up Canada Street to include some of the existing businesses there. He said south on Church Street he included the senior housing units as well in case they need to do any renovations. He said he is asking the Trustees to approve a Resolution supporting the application to have the Village Center Designation approved this year. He said he wasn’t sure how the State would approve this, they could leave it the same as last year’s or approve the requested changes. Chris Leach asked if any of our local businesses been successful in using any of these tax credits or grants. Dave stated he wasn’t sure if any have used them or not. Reg stated he wasn’t sure how extensive it was to apply for any of these tax credits or grants. Dave said this is renewed every five years. Chris Leach made the motion to approve and support the renewal of the Village Center Designation Resolution with the abovementioned changes. Eugene LaBombard seconded. Motion carried. The Board members signed the Resolution.

 

Any Other Business: David Jescavage stated that on Babbie Boulevard from Route 78 at the end of the Fournier property there is a small parcel of land. He said because it’s located in the Town of Swanton they were under the assumption that the Town owned that property. He said the Board of Selectmen made a deal with Fournier’s Farm Equipment to swap a piece of equipment in exchange for that parcel of land. He said it’s so small nothing could really be done with it other than parking for when they have their auctions. He said when he contacted their attorney to draw up the deed for it they discovered the Village owned the land. He said the Town Selectboard asked him to contact the Village Trustees and ask if they would be willing to sign it over to the Town so they could then sign it over to Fournier’s Farm Equipment in exchange for a piece of equipment. He said the Village Trustees approved that transaction and he now needs them to sign this deed. He said the Village needs to do a Quit Claim Deed which has a 30 day waiting period with notices printed in the local newspaper and notices put in public places in Town for this 30 day period. He said if anyone wanted to petition the Village to not convey it to the Town they could do a protest petition and it would then go to a public vote. He said he doesn’t foresee anything like that happening but it is a formality that needs to be done. Once the 30 day period is up and the Trustees authorize Neal Speer, Village President, to sign the deed the Town would then be able to convey it to Fournier’s Farm Equipment. He said this would benefit both the Town and Village by adding a little bit to the Grand List because as it stands now it’s pretty much useless. Chris Leach said they have discussed this and are in agreement with this. Chris Leach made the motion to approve and sign the Resolution and to give authority to Neal Speer, Village President, to sign the Quit Claim Deed at the end of the 30 day waiting period, conveying this parcel of land over to the Town of Swanton. Eugene LaBombard seconded. Motion carried.

 

6. Clarification of the Water Hauler Issue:

 

Reg Beliveau stated when they last discussed this they mentioned the customer charge staying with the Village but the water used going to the Fire Department. Lynn Paradis, stated that was not the case and said the numbers that Dianne Day, Village Clerk, gave them that evening was what it cost for the Village to make that water. She said those rates would make the Village whole on the water used. Eugene LaBombard stated that was what he assumed also. Reg Beliveau said he remembers discussion on giving the Fire Department a piece of this charge. Eugene also stated the Village has a 40% water loss and asked how that compares to other towns. Lynn stated they should be around 25% not 40%. Eugene stated that is a lot of water to be losing and suggested they wait and see where they are in a few months. He said he doesn’t believe the water haulers are taking that much water. Lynn stated the fountain in the Village Green as well as the Swan Pond take quite a bit of water and that’s not being billed for. Eugene said he doesn’t think people are using that much water from the drinking fountain. Lynn said she is talking about the cascading fountain on the other end of the park. Reg said it was metered at one time and it isn’t taking a lot of water. Eugene suggested that be checked to make sure. Reg said there is a meter there so it’s easy enough to figure out. Adam stated people are using the drinking fountain as well filling five gallon jugs at a time. Adam stated there was a leak in the Swan Pond a couple of years ago but said that was fixed before the swans came back this year. Neal Speer asked if the Board was clear on the water hauler issue. Reg Beliveau stated he was clear.

 

7. Update on Orman Croft Generating Facility Dam:

 

Reg Beliveau, Village Manager, stated the new rubber bag was ordered and said their attorney talked with the Public Authority Commission and they approved replacing the rubber bag dam. Lynn Paradis, Assistant Village Manager, stated they are still going to have to do a 108 filing but they have agreed to move it along and not drag their feet with it. She said after they receive the Public Authority Commission’s approval with the 108 filing they will need to get voter approval as well. She said the bag is ordered but the Village doesn’t have regulatory approval yet. She said they can’t file the 108 until they get all the moving pieces together. She said she’s gotten a quote on the legal expense, she’s waiting on the engineering quote and also the installation quote. Reg said they’ve had conversations with the contractor that gave them a quote last fall. He said their attorney suggests the contractor give an updated quote at this time. Reg said he met with the contractor and he’s hoping he has that updated quote by the end of the week. Reg also said he’s contacted an engineer and because this is only done every 25 years or so they will need to use an engineer on parts of this job. Chris Leach stated the more safety checks they have the better off they’ll be. Reg said he will be talking with the Army Corps of Engineers this week also about doing work on the river. He said he also needs to contact the Agency of Natural Resources as well regarding permits but said that should go smoothly. Chris said this is a replacement not an upgrade. Reg agreed and said the last time this was done there were a lot of upgrades that took place and that’s not the case with this one. He said they are going to get a diver in there to see what’s left from the last installation. He said they may also recommend a roadway be put in for the crane to bring the bag in. He said hopefully early to mid October the bag will be here and it will be quick turn around. He said one of the reasons they are moving forward like they are is because if they wait they might not be able to install the dam in the winter time and the revenue loss would be extreme. He said VPPSA did an analysis and it would be well over $300,000. Lynn said the increase in power costs is going to be more than what the bond payment would be yearly if they lost that revenue. Reg said the St. Albans Messenger has done a great job in getting accurate information out about the issues the Village is facing. He said they should have a sit down with Channel 15 to get the information out there about this topic. He said he’d like to have a live show where people can call in with questions. He said the more information they get out there the better off they’ll be. He said yes there will be an increase in the rates but they had already anticipated that because the bag was due to be replaced in 2018. Eugene LaBombard stated that the increase would be a lot more if they didn’t replace it. Reg said he’s gathered a lot of information in a week’s time and things are moving along nicely so far. He also said he heard back from the manufacturer of the bag and they took off the expedited fees they were charging the Village. The Trustees were glad to hear that and said they appreciated it. Chris Leach said he’s always had a lot of respect for Pizzagali as well. Reg said the cost of this bag is less than what it cost 25 years ago. He said he was told with this new design it should last approximately 25 years. He also said the trash rake is really taking a beating right now with all the debris. The Board thanked Reg for the update and offered their help if he needed it. Lynn stated that at their next meeting she would have a line of credit that would need to be approved and signed also.

 

8. Any Other Necessary Business:

 

Chris Leach stated with his resignation from Northwest Regional Planning Commission they need to find a replacement from the Village of Swanton to represent the Village. He asked if they should advertise or if they knew of anyone that would be willing to do it. Eugene LaBombard mentioned Elizabeth Nance and said she would be perfect for this position. Chris Leach stated he would go see her and ask her if she would be interested in doing this.

 

Any Other Business: Adam Paxman said the Chamber of Commerce Car Show will be held on July 29th and he urged everyone to come and check it out. He also said there was a small sink hole by Marble Mill and said it’s already been taken care of. Adam also said he would like to remind people to slow down as there are a lot of people walking and riding bikes. Eugene stated they should revisit making Brown Avenue a “no left turn” street.

 

Any Other Business: Eugene LaBombard said they should consider getting registered for the NEPPA Conference coming up. Reg stated he just received some information on that. Adam stated he couldn’t go this year and Eugene stated he would be going. Lynn stated she would check out the cost and let them know. The NEPPA Conference is in Rhode Island this year.

 

Any Other Business: Neal Speer stated the swans are doing fine and seem to be right at home in the park. They stated how pretty the swans are and said they seem happy.

 

9. Public Comment:

 

None.

 

10. Executive Session to Discuss Personnel:

 

Adam Paxman made the motion to enter into Executive Session at 7:51 p.m. to discuss Personnel. Eugene LaBombard seconded. Motion carried.

 

Chris Leach made the motion to exit Executive Session at 8:21 p.m. Adam Paxman seconded. Motion carried.

 

ACTION TAKEN: None.

 

11. Adjournment:

 

Chris Leach made the motion to adjourn the Regular Board of Trustees meeting at 8:21 p.m. Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:21 p.m. Motion carried.

 

 

__________________________                                ____________________

Neal Speer, Village President                                       Date

 

 

__________________________                                ____________________

Dianne Day, Village Clerk                                           Date

 

Sunday, July 16, 2017

June 26, 2017

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, June 26, 2017

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Eugene LaBombard, Trustee; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; and  Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:04 p.m.

 

2.      Agenda Review:

 

Reg Beliveau, Village Manager, stated he needed to add Real Estate to the Executive Session and also had one item to be added to Any Other Necessary Business.

 

3.      Approve and Accept Minutes from Monday, June 12, 2017:

 

Chris Leach made the motion to approve and accept Minutes from Monday, June 12, 2017 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

 

4.      Approve and Accept Village Warrants through Friday, June 23, 2017:

 

Adam Paxman made the motion to approve and accept Village Warrants through Friday, June 23, 2017 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

 

5.      Discussion on Water Haulers Filling Up at Fire Department:

 

Dianne Day explained to the Board that currently the Village of Swanton does not charge water haulers for filling their tanks at the Village Fire Department. She said the Village is proposing to charge like we charge a Commercial Town customer. There would be a $92.63 customer charge per month, as well as charge of $5.11 per 1,000 gallons of water. For example, a water hauler taking 12,000 gallons of water for the month of June would be charged $92.63 customer charge and $61.32 for the water, for a total monthly bill of $153.95.

 

She said at this time, the Fire Department is getting a flat donation from these individual water haulers, which varies from year to year depending on how much water they take.

 

She stated she called Milton and currently they charge $7.08 per 1,000 gallons but said they are going to raise that price. She said they heard they also charged them for the cost of a water meter but she didn’t confirm that when she talked with her. They do have a meter and keep track of usage that way.

 

Dianne stated she called St. Albans City and they are currently charging .656 cents per 100 gallons which amounts to $6.56 per 1,000 gallons of water as well as a $50 hook up fee. A 12,000 gallon water usage bill would cost $78.72 for water and a $50 hookup fee, for a total bill of $128.72. She said she thinks they only charge that $50 once for the summer.

 

The problem the Village is having now is that the water haulers are not coming in to the Village Office and letting them know how much water they are taking. They go into the Fire Department through the back garage and help themselves to the water and also come after hours and on weekends. There is a water meter out there but no one is recording the usage. She asked if the Village should put a lock on the water valve and only allow them to come during business hours and not after 4 and on weekends.

 

Chris Leach made the motion to structure a water usage charge for the water haulers the same as a Town Commercial account is charged to be effective as of July 1, 2017. Eugene LaBombard seconded. Discussion: Chris Leach asked that each individual water hauler be notified by letter explaining these charges and also stated they need to come during business hours. If they need water on the weekends or after hours it would have to be scheduled with the Fire Department and at their discretion. Motion carried.

 

6.      Discussion on Highgate Dam:

 

Chris Leach stated he just wanted to mention how the situation up at the Hydro Plant was handled very well. He said there was no major flooding and the quick action taken by everyone involved was perfect. Reg Beliveau said he would give a walk thru of how the events unfolded on June 14th. He said at approximately 2 p.m. the Hydro Plant received an alarm on the dam. He said it was reset immediately and then it went off again. It showed that the rubber bag was holding pressure but was not working properly. He said the operator decided to take a walk over and check it out and could see the bag was hissing at the fold by the bottom of the concrete. She then activated the EAP (Emergency Action Plan) and turned the units on 100%. Reg said it was determined that they couldn’t initiate a repair but instead would have to do a slow release. He said 1 to 2’ of water was flowing over the bag per hour which is comparable to spring runoff. He said they couldn’t put anyone inside the bag because it was too dangerous. Reg said the EAP was lifted at approximately 9:20 p.m. He said the first couple of hours were pretty scary but everything went according to plan. He said they called FERC and the bag manufacturer show up last week. He told Reg that they have made some changes in the rubber bag design and they are now rated to last approximately 25-30 years. He said a new bag will cost about $1,432,000 and they received a quote a few months back and the installation cost was approximately $620,000. Reg said the Village will have to hold a Public Vote and also do a 108 filing in order to replace the bag.

 

Lynn Paradis, Assistant Village Manager, stated that this project will cost approximately $2.4 million dollars for everything and she has asked Union Bank to provide her with a quote on some long term financing. She said her testimony is written and the Public Service Board will analyze it. She said it’s in the best interest of our ratepayers to get this rubber bag replaced as soon as possible. Reg stated the Village would hold public hearings and get this information out to the public as soon as things allow and he said he’s hopeful the Village taxpayers would approve this purchase. Lynn stated the Village was intending on applying for a rate increase next year due to the solar projects being built. She said she anticipates a 5-7% increase. Lynn stated Al Mosher was invaluable to the Village with his knowledge of the rubber bag and installation of it. She stated she would like Al to be an integral part of this rubber bag replacement. She said the hydro operators are working 12 hour shifts and they are having issues with the racks being filled with debris from the river bottom. The Board of Trustees were in agreement when saying they wanted this to move forward as soon as possible and to get the bag ordered. Adam Paxman made the motion to authorize the Village of Swanton to order a replacement rubber bag for the Orman Croft Generating Facility. Chris Leach seconded. Motion carried.

 

7.      Any Other Necessary Business:

 

Reg Beliveau informed the Board that he received a letter from the Northwest Regional Planning Commission asking for a letter of intent from the Village of Swanton for their RPC/DEC Municipal Roads Grants-In-Aid Pilot Project. He stated this would provide funding for road construction, proper ditching etc. He said the Town of Swanton is also participating in this pilot project. Eugene LaBombard made the motion to authorize the Village of Swanton to sign a Letter of Intent and participate in the RPC/ DEC Municipal Roads Grants-In-Aid Pilot Project. Chris Leach seconded. Motion carried.

 

Any Other Business: Lynn Paradis stated that last week herself, Brian Bishop and Reg Beliveau met with the State of Vermont regarding the MVUHS water line replacement job. She said there are a lot of hoops to jump through and she will be putting a separate line item under Capital Improvement in her budgets for next year.

 

Any Other Business: Adam Paxman stated he wanted to welcome Sam and Betty home and said they once again have swans in the Village park.

 

8.      Public Comment:

 

None.

 

9.      Executive Session to Discuss Customer Account and Personnel:

 

Eugene LaBombard made the motion to enter into Executive Session to Discuss Customer Account, Personnel and Real Estate at 8:11 p.m. Adam Paxman seconded. Motion carried.

 

Chris Leach made the motion to exit Executive Session and re-enter Open Session at 8:38 p.m. Eugene LaBombard seconded. Motion carried.

 

ACTION TAKEN: Chris Leach made the motion to do a Quit Claim Deed of a small triangular piece of property in the Industrial Park on Jonergin Drive over to the Town of Swanton. Eugene LaBombard seconded. Motion carried.

 

 

10.  Adjournment:

 

Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:40 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:40 p.m. Motion carried.

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

__________________________________    ___________________________________

Dianne Day, Village Clerk                               Date

 

Wednesday, June 28, 2017

June 12, 2017

SWANTON VILLAGE BOARD OF TRUSTEES

ORMAN CROFT GENERATING FACILITY

126 BAKER RD.

HIGHGATE, VT 05459

 

 

REGULAR MEETING

Monday, June 12, 2017

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Eugene LaBombard, Trustee; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Scott Mueller, Hydro Plant Supervisor and  Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:08 p.m.

 

2.      Tour the Orman Croft Generating Facility:

 

Neal stated that the Board would tour the Hydro Facility after going through Item #1 through Item #8.

 

3.      Agenda Review:

 

None.

 

4.      Approve and Accept Minutes from Monday, May 22, 2017:

 

Chris Leach made the motion to approve and accept Minutes from Monday, May 22, 2017 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

 

5.      Approve and Accept Village Warrants through Friday, June 9, 2017:

 

Adam Paxman made the motion to approve and accept Village Warrants through Friday, June 9, 2017 as presented. Eugene LaBombard seconded. Discussion: Adam Paxman stated it was nice to see some smaller payments to VPPSA and that the Village is making power. Motion carried.

 

6.      Sign Capital Improvement Note Loan Documents for Hydro Plant from Union Bank:

 

Reg Beliveau, Village Manager, informed the Board that the Hydro Plant line of credit loan documents to repair the aging infrastructure for $442,547 was ready for the Board to sign. He said this would be a 20 year note for $442,547 with a 3.28% fixed interest rate. Reg stated there would be an annual principal and interest payment of $30,527.39. All Board members signed the necessary loan documents.

 

7.      Review Financial Management Questionnaire:

 

Reg Beliveau, Village of Swanton Manager, advised the Board that the Village has filled out their Annual Financial Management Questionnaire for 2017. He advised that Lynn Paradis, Assistant Village Manager/Controller, fills this out for the State of Vermont auditors each year which describes the financial functions of the Village. This ensures that not one individual is responsible for all financial duties and list the names of employees who do each job in the Village Office. The Board acknowledged receipt of the Village of Swanton’s Financial Questionnaire and Neal Speer, Village President, signed the document.

 

8.      Sign MVUHS Water Line Engineering Study Loan Reimbursement Documents:

 

Reg Beliveau, Village Manager, informed the Board that the State Revolving Loan Program funding application has been filled out and is ready for board approval and signatures. He stated this will allow the Village of Swanton to get reimbursed for the engineering cost for the MVUHS water line replacement study. He said the amount of reimbursement is $28,500. Eugene LaBombard made the motion to approve and sign the State Revolving Loan Program Funding Application so that the Village of Swanton will be reimbursed $28,500 for the engineering study on the MVUHS water line replacement job. Adam Paxman seconded. Motion carried. The Board signed all necessary loan documents.

 

 

9.      Tour the Orman Croft Generating Facility:

 

Reg Beliveau, Village Manager, introduced Scott Mueller, Hydro Plant Supervisor and Jason Starr, Hydro Plant operator, to the Board of Trustees. Reg stated that the 2016 Annual Village Report was dedicated to the Hydro Plant and its employees and said this was a good time to tour the plant. Scott began the tour mentioning their new control room addition that was paid for by VPPSA because of the Project 10 work done by the Hydro Plant operators. Scott then took the Board on a tour of the Hydro Plant facility.

 

10.  Discussion on Rubber Bag Replacement:

 

Reg Beliveau, Village Manager, stated he has been talking with Lynn Paradis, Assistant Village Manager, regarding moving forward with the rubber bag replacement. He said they are going to have do a 108 filing and also get voter approval so he wants to begin this process. He said there will be a lot of permits to deal with and is questioning whether or not they hire an engineer to help with this process. He said he has talked with Paul Nolan regarding the installation of the rubber bag and also with Pizzagali Construction. They both think the Village should hire an engineer. He said this whole process of replacing the bag will take approximately two weeks to complete. Chris Leach suggested Reg call H.L. Turner and see what they have to offer. Neal Speer also suggested that when they go out for bid on this project they ask whether they would like an engineer or can they handle the job without one. Reg stated that an engineer will be able to define the work in better detail and said he would do some more research on this topic. Chris Leach made the motion to authorize Reg Beliveau, Swanton Village Manager, to look into contractors, the need for engineering, dates and costs for replacement of the rubber bag at the Hydro Facility. Eugene LaBombard seconded. Discussion: Eugene LaBombard asked what the lead time was on ordering the new bag. Reg thought at least six months but said he would check on it. Eugene also asked Reg if he had enough resources to help work on this project and asked Reg to let them know if not. Motion carried.

 

11.  Discussion on Water Haulers Filling Up at Fire Department:

 

Dianne Day, Village Clerk, explained to the Board that some Village employees were having a discussion on whether or not the Village should charge individual water haulers for water coming out of the Fire Department. After some thought Lynn Paradis, Assistant Village Manager, suggested that if we do charge we use the “Commercial Town” rate structure which would be $92.63 customer charge per month and charge $5.11 per 1,000 gallons. As an example, if a water hauler were to get 12,000 gallons of water for the month of June it would cost $153.95. Dianne told the Board that the way it stands now is these water haulers are giving Star Hose a donation and that over the years Star Hose has purchased three fire trucks and that has helped the tax payers tremendously. She told the Board she wasn’t sure how much of a donation they paid to the Fire Department. Chris Leach suggested the Village charge the water hauler the customer charge and give the Fire Department the usage portion of the bill. He asked if we knew how other towns were charging private water haulers for their water. Dianne stated she didn’t know but said she would do some more research and find out. The Board suggested this item be tabled until further information was gathered and requested it be put on the next agenda.

 

12.  Any Other Necessary Business:

 

Neal Speer stated he wanted to congratulate the light crew for the street lights on downtown Merchants Row. He said he really appreciates it and it brightens up the downtown area.

 

Any Other Business: Chris Leach stated he was stepping down from his position as Northwest Regional Planning Commission commissioner as of June 30, 2017. He said they need to find a Swanton Village representative and they meet once per month. Neal Speer thanked Chris for his input on the board.

 

Any Other Business: Adam Paxman stated he wanted to thank everyone that helped with the Memorial Day Parade. He said the Police Department, Fire Department, Fire Cadets, Village Public Works and Village and Town employees all helped tremendously. He said on behalf of the Chamber of Commerce, he thanks them all.

 

Any Other Business: Reg Beliveau stated the big fountain in the Village Green is leaking and has some stones missing in the base of the fountain. He said it’s in pretty bad shape and they should think about refurbishing it. Neal Speer stated he knows a local mason and he will get in touch with him and get a quote on what it would cost to fix. Reg stated they could put a separate line item on the ballot in March 2018 to refurbish it. Reg also stated he needs an Executive Session to discuss real estate.

 

 

 

 

 

 

 

 

13.  Public Comment:

 

None.

 

14.  Executive Session (If Necessary):

 

Adam Paxman made the motion to enter into Executive Session to Discuss Real Estate at 8:32 p.m. Eugene LaBombard seconded. Motion carried.

 

Chris Leach made the motion to exit Executive Session at 9:00 p.m. Eugene LaBombard seconded. Motion carried.

 

ACTION TAKEN: None.

 

15.  Adjournment:

 

Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 9:00 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 9:00 p.m. Motion carried.

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

__________________________________    ___________________________________

Dianne Day, Village Clerk                               Date

 

Tuesday, June 13, 2017

May 22, 2017

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

REGULAR MEETING

Monday, May 22, 2017

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Eugene LaBombard, Trustee; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Joey Stell, Chief of Police, David Kachajian, Sergeant and  Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:07 p.m.

 

2.      Agenda Review:

 

None.

 

3.      Approve and Accept Minutes from Monday, May 8, 2017:

 

Chris Leach made the motion to approve and accept Minutes from Monday, May 8, 2017 as presented. Adam Paxman seconded. Discussion: Adam Paxman asked if Reg Beliveau had any word on ordering Municipal Parking Signs. Reg said not as of yet but would look into it. Chris Leach asked about a speed study on Gallup Court. He said their “Children At Play” sign has come up missing and he feels 30 mph is too fast for that street. He said he would appreciate more police presence in that area. Chief Stell stated that any speed limit below 30 mph would not be enforceable. He said he would work on more police presence in that area. Motion carried.

 

4.      Approve and Accept Village Warrants through Friday, May 19, 2017:

 

Adam Paxman made the motion to approve and accept Village Warrants through Friday, May 19, 2017 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

 

5.      Meet and Swear In New Police Sergeant:

 

Chief Stell stated that after a selection committee review the Swanton Police Department came to hire David Kachajian as their new Police Sergeant. He said he has over 20 years experience and also has supervisory experience. He said he is a good fit for their department and he looks forward to working with him. David thanked the Chief and introduced himself to the Board. He said he is looking forward to this next chapter in his police career. Dianne Day, Village Clerk, swore David in as the new Police Sergeant for the Swanton Village Police Department.

 

6.      Review Revised Highgate Converter Sale/Transco Equity Purchase:

 

Reg Beliveau, Village Manager, explained to the Board that three towns have opted out of the Highgate Converter Sale Equity Purchase so VPPSA has provided them with a revised memorandum. As part of the sale, Transco will be amending its Operating Agreement to include the ability to issue equity specifically to the Highgate joint owners. VPPSA has requested that Transco include specific language in the Operating Agreement revisions so that:

  1. The equity will be offered directly to each VPPSA Highgate participant based on the participant’s project participation share.
  2. Each participant can choose to “assign” its equity allocation to VPPSA thereby allowing VPPSA to purchase the equity for the benefit of the participant, in the same manner as it does for general equity issuances.
  3. If any participant chooses not to purchase the equity offered to it (or if any VPPSA member chooses not to purchase general equity in the future) VPPSA will have a right to purchase that equity before it is offered more broadly to others.

Chris Leach made the motion to authorize Reg Beliveau, Village Manager, to assign the Village of Swanton’s equity in the Highgate Converter Sale over to VPPSA. Eugene LaBombard seconded. Motion carried.

 

 

7.      Sign Trackless Plow Lease:

 

Reg Beliveau, Village Manager, informed the Board that the lease documents for the new Trackless Plow were ready to be signed and he had Dianne Day, Village Clerk, read the lease resolution to the Board. Eugene LaBombard made the motion authorizing Reg Beliveau, Village Manager, to sign all necessary documents pertaining to the lease agreement between the Village of Swanton and Tax Exempt Leasing Corp for $105,000 over 5 years at 3.19% with an annual payment of $22,339.14. Adam Paxman seconded. Motion carried.

 

8.      Hydro Line of Credit Discussion:

 

Reg Beliveau, Village Manager, informed the Board that the Village has received the terms and conditions for Capital Improvements to replace the aging infrastructure at the Highgate Hydro Facility from Union Bank. He said this would be a 20 year note for $442,547 with a 3.28% fixed interest rate. Reg stated there would be an annual principal and interest payment of $30,527.39. Adam Paxman made the motion to approve and accept the Capital Improvement Note from Union Bank for $442,547 over the next 20 years with a 3.28% fixed interest rate to replace the aging infrastructure at the Highgate Hydro Facility. He also authorized Reg Beliveau, Village Manager, to sign all necessary documents pertaining to this Capital Improvement note. Chris Leach seconded both motions. Motions carried.

 

9.      Any Other Necessary Business:

 

Chris Leach stated he wanted to address the speeding issue in the Village of Swanton. He said they need to keep this under control and said he would like all smaller streets in the Village to be reduced to 20 mph. Reg Beliveau said he would discuss this with the new Police Sergeant and with the Chief of Police and see if they have any new ideas about this issue.

 

Any Other Business: Eugene LaBombard stated traffic was jammed a few days ago over by Riverside Cemetery. He said it’s extremely busy between 3 and 4 p.m.

 

Any Other Business: Adam Paxman said he wanted to remind everyone about the upcoming Memorial Day Parade on May 29th at 2:30 p.m. He said to expect delays because Grand Avenue would be closed from 2:30 to 3:00 p.m.

 

Any Other Business: Adam Paxman said there are some trees in the Village Green that need to come down and asked if Gabree’s Tree Trimming can come in and take a look at these trees. Reg stated they’ve been looking and identifying what tree’s that should come down and said they could put this in next year’s budget. He said the Electric crew will be taking down some of the limbs and some of the trees but said they would need to budget for this. He said they also plan on removing the sidewalk that runs through the middle of the park.

 

Any Other Business: Adam Paxman said he has no further information regarding the swans but would let the Board know as soon as he hears anything. He asked if there was an update on the paving issue. Reg Beliveau said he sent a list to the State of Vermont detailing areas of concern. He said there is standing water over near Bourne’s Energy and by Bob’s One Stop. He said they started working on all side streets and driveways, and also put top soil down and seeded those areas. He said he needs to find out what’s going to happen if the Village doesn’t sign off on this project. He said it hasn’t gone well. Eugene stated his driveway was still in poor condition.

 

Any Other Business: Adam Paxman said he is still interested in making Brown Avenue a dead end street. Reg Beliveau said it can’t be made a dead end street because of the bank but they could make it a “No Left Turn” street from 6 a.m. to 6 p.m. Adam said he wants to move forward on this because it’s a very hard street to come off from if you’re turning left.

 

Any Other Business: Reg Beliveau informed the Board that he was approached by a local businessman asking to make individuals selling Christmas trees, etc. to purchase a peddlers permit.

 

Any Other Business: Dianne Day, Village Clerk, showed the Board some of the books from the 1800’s that were preserved by KoFile. She also showed them the hard cover books that the Village Reports were made into. The Board was pleased with the outcome.

 

Any Other Business: Neal Speer mentioned the lights at Merchants Row and asked if Reg had an update regarding this. Reg stated the electric department has put together a quote for the lighting and they are getting it to the store owners. He said the new LED lights cost pennies to operate. Chris Leach stated the Village should pay for the lights on Merchants Row because they own the sidewalk there. Neal stated he wanted this topic on the next agenda because he also feels the Village should provide the lighting there on Merchants Row. Neal also mentioned the Swanton Enhancement group held a meeting last week and he didn’t know anything about it. He said he wanted it noted that they need to do a better job getting the word out there regarding their meetings. Adam said all steering committees gave an update. Neal asked when the Fairweather meeting was, Adam stated it was on 6/1 at the Town Office.

 

10.  Public Comment:

 

None.

 

11.  Executive Session to Discuss Real Estate:

 

Adam Paxman made the motion to enter into Executive Session to Discuss Real Estate at 8:02 p.m. Eugene LaBombard seconded. Motion carried.

 

Chris Leach made the motion to exit Executive Session at 8:30 p.m. Eugene LaBombard seconded. Motion carried.

 

ACTION TAKEN: None.

 

12.  Adjournment:

 

Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 8:30 p.m. Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:30 p.m. Motion carried.

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

__________________________________    ___________________________________

Dianne Day, Village Clerk                               Date