Trustee Meeting Minutes - March 25, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, MARCH 25, 2013

9:45 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Leonard Stell, Chief of Police; Kristine Stell; Greg Stell; Denise Smith, Friends of Northern Lake Champlain (FNLC); Paul Madden, FNLC; Julie Moore, FNLC; and Ch. 16.

Ron Kilburn welcomed all and called the Regular Board of Trustees meeting to order at 9:45 p.m.

Unless otherwise noted, all motions are carried unanimously.

1. Approve and Accept Minutes from Monday, March 11, 2013 Meeting:

Adam Paxman made the motion to approve and accept the Minutes of Monday, March 11, 2013 as presented. Chris Leach seconded. Discussion: Reg Beliveau stated that Mike Menard checked the crack in the road at Spring St. and Lavoie Ave. and said it was caused from the frost. Eugene LaBombard stated his granddaughter hit a huge pothole on the bridge. Reg stated he would let Mike know. Chris Leach also stated he would like to add public notice/signs to the next agenda. Motion carried.

2. Approve and Accept Village Warrants through Friday, March 22, 2013:

Eugene LaBombard made the motion to approve Village Warrants (#543-#546) through March 22, 2013 as presented. Adam Paxman seconded. Discussion: Chris Leach asked if the $3,250 paid to Kittell, Branagan and Sargent was part of the audit. Reg advised it was. Adam Paxman asked about the $7303.90 paid to Paul Nolan. Reg advised that was for the Lower Dam issue. Motion carried.

3. Mylan Request Water Allocation Approval for Plants A&D, Jonergin Drive, Swanton:

Chris Leach made the motion to enter into a Water Commissioner’s meeting at 10:10 p.m. Eugene LaBombard seconded. Eugene LaBombard made the motion to approve Mylan Technologies request for a water allocation of 200 gpd. Chris Leach seconded. Motion carried.

Adam Paxman made the motion to exit Water Commissioner’s meeting at 10:15 p.m. Chris Leach seconded. Motion carried.

4. Any Other Necessary Business:

Reg Beliveau informed the Board that Mike Menard and his crew worked on a water leak on Sunday and they received a thank you note from Marilyn and Roger Livingston. He said that it was nice to hear appreciation.

Any Other Business: Reg Beliveau informed the Board that they are closer to receiving funds from Efficiency VT for the Water Treatment Plant upgrade. He said they will need to visit the plant and look at all the upgrades before determining how much money will be given.

Any Other Business: Eugene LaBombard informed the Board that himself as well as the Village Clerk will be out of town and requested the next meeting to be held on April 15^th. The Board agreed to this.

5. Executive Session (if necessary):

None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 10:37 p.m. Chris Leach seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 10:37 p.m.

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Ronald Kilburn, Village President                              Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                                          Date

Trustee Meeting Minutes - March 11th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, MARCH 11, 2013

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:02 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Swear in elected officials for 2013: Ronald Kilburn, Village President (one year term); Eugene LaBombard, Village Trustee (three year term); Dianne Day, Village Clerk (one year term) and Betty Cheney, Delinquent Tax Collector (one year term):

Chris Leach swore in Dianne Day as Village Clerk; Dianne Day swore in Ronald Kilburn as Village President; Dianne Day swore in Eugene LaBombard as Village Trustee.

2. Appoint a Treasurer for the Village of Swanton for 2013:

Chris Leach made the motion to appoint Dianne Day as Village Treasurer for 2013. Adam Paxman seconded. Dianne Day accepted. Motion carried.

3. Approve and accept Minutes from Special Meeting February 20, 2013 and Minutes from Informational Meeting and Public Hearing February 26, 2013:

Eugene LaBombard made the motion to approve the Minutes from February 20, 2013 and the Minutes from February 26, 2013 as presented. Adam Paxman seconded. Discussion: Eugene LaBombard asked if there has been progress made on the electric rate case. Reg Beliveau stated that they have filed it and will be inserting notices to the customers. The rate increase will take effect April 2013. Ron Kilburn wanted it noted that his comment about the woodchip trucks speeding wasn’t between the hours of 3 and 4 p.m., he said he noticed it all throughout the day. I advised the Board that I spoke with the Chief of Police about this. Motion carried.

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4. Approve and Accept Village Warrants through Friday, March 8, 2013:

Eugene LaBombard made the motion to approve and accept the Village Warrants (#534- #542) through March 8, 2013 as presented. Chris Leach seconded. Discussion: Adam Paxman asked why the Village paid Burlington Electric $3,369.16. Reg stated that was for Mutual Aid from last fall. He said they called Enosburg Electric for aid but they couldn’t make it. Ron Kilburn asked what the $300,000 paid to Union Bank was for. Reg stated that was for the bond anticipation note for the Water Plant upgrade. Eugene LaBombard asked about Maryland State Police for $45, Reg advised the Police Department ordered some equipment from them. Motion carried.

5. Any Other Necessary Business:

Adam Paxman advised there is a big crack down the center of the road by Spring St. and Lavoie Ave. Reg advised he would have Mike Menard look at it, but it’s because of the heavy frost this year.

Any Other Business: Chris Leach asked if Betty Cheney had been sworn in as Delinquent Tax Collector. I advised him that I swore her in on March 7, 2013 so she could continue to collect delinquent taxes. He also mentioned the empty store front on Merchants Row because Scampers consolidated into one store.

Any Other Business: Eugene LaBombard stated he wanted to thank the Village voters for their support last Tuesday. He said they supported the Village in a good way. He stated Wayne Elliott would be busy working on the Water System Improvement Bond that passed. Reg stated he has talked with him and they are excited to start this project. Reg stated the Village employees also wanted to thank the voters for all their support. Adam stated that the Tri-Town Rec Committee will be petitioning for another vote on the Arena.

Any Other Business: Chris Leach stated the Message Board article was defeated last week so wanted to encourage residents to not put up any non non-profit signs or banners. Ron Kilburn asked if maybe two 4x4 post could be installed for banners.

Any Other Business: Reg Beliveau stated he is looking into purchasing a large banner to put out front to advertise informational meetings, votes, etc. He said he would like to install two removable posts to hold the banners.

Any Other Business: Ron Kilburn stated the 250^th celebration planning is moving along nicely. He said they have held two meetings so far and there are some definite things already planned and a long list of potential ideas. He said their first event will be held Saturday, April 6^th at the Village Complex at 1 p.m. There will be a program on some of the earliest antique furniture. At 6 p.m. they will hold Saturday Night at the Movies. He said they have a very good committee with lots of energy and enthusiasm. Reg showed the Board the poster he had made in time to display on Town Meeting Day. It was an old picture of Merchants Row. He said Rich Kelley helped him with this. Ron stated Rich has done a great job on the 250^th Celebration website also. Reg advised that while cleaning out the garage the Public Works department found a very old fire hydrant dated 1895. He said the Fire Department was established in 1889.

6. Executive Session (if necessary).

None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 7:30 p.m. Eugene LaBombard seconded. There being no further business at hand Ronald Kilburn, Village President, adjourned the meeting at 7:30 p.m.

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Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date