This page is maintained by Swanton Village, Inc and is intended to be the official online posting of public meetings and minutes in accordance with Vermont’s Open Meeting law (Amended July 1st, 2014).

Wednesday, September 11, 2019

August 26, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

REGULAR MEETING

Monday, August 26, 2019

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau Jr., Village Manager; Dianne Day, Village Clerk; Leonard “Joey” Stell, Police Chief; Elisabeth Nance, Economic Development Coordinator; and Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

  1. Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

 

  1. Agenda Review:

 

None.

3. Public Comment:

 

None.

 

4. Approve and Accept Minutes from Monday, August 12, 2019 Meeting:

 

Adam Paxman made the motion to approve and accept Minutes from the Monday, August 12, 2019 meeting as presented. Eugene LaBombard seconded. Discussion: Chris Leach asked Reg Beliveau if he had a chance to call the engineer he mentioned regarding the traffic pattern downtown. Reg stated not yet but said he would look into it. Motion carried.

 

5. Approve and Accept Village Warrants through August 23, 2019:

 

Eugene LaBombard made the motion to approve and accept Village Warrants through August 23, 2019 as presented. Chris Leach seconded. Discussion: None. Motion carried.

 

6. Approve and Accept Minutes from the Wednesday, July 10, 2019 Multi-Board Meeting:

 

Eugene LaBombard made the motion to approve and accept the Minutes from the Wednesday, July 10, 2019 Multi-Board meeting as presented. Adam Paxman seconded. Discussion: Adam Paxman stated that on page 6 it states “silver wheels” and it should say “super wheels”. Elisabeth Nance stated that correction has already been made. Motion carried.

 

7. Approve and Adopt Historic Preservation Commission Ordinance Change:

 

Eugene LaBombard made the motion to approve and adopt the Historical Preservation Commission Ordinance Change as presented. Chris Leach seconded. Discussion: Elisabeth Nance stated they need to change the number of members from ten to seven. Motion carried.

 

8. Appoint Historic Preservation Commission Members:

 

Elisabeth Nance stated they have the following members for the Historic Preservation Commission: Fred Wiseman, Reg Beliveau, Neal Speer, Ron Kilburn, Jason Barney, Glen Gurwit and they have one open slot. Adam Paxman made the motion to appoint Fred Wiseman, Reg Beliveau, Neal Speer, Ron Kilburn, Jason Barney, and Glen Gurwit Historic Preservation Commission members. Eugene LaBombard seconded. Motion carried.

 

9. Economic Development Coordinator Update:

 

Elisabeth Nance stated she has been working on the sidewalk grant and should be hearing something this week about that. She said they are also working on the Marble Mill Revitalization and have held some public forums. She said there will be an ice cream social held there as well. She said they have their final draft on revamping Marble Mill and there is some controversary about whether or not to keep the basketball/tennis courts at that location. Reg Beliveau stated whether they are eliminated from Marble Mill or not they will be put in another space. Elisabeth mentioned a slideshow of new businesses in Swanton since 2015. She said there is not a lot of vacant storefronts in Swanton. The Board thanked Elisabeth for her update.

 

10. Village of Swanton Police Department Update:

 

Chief Stell was present for this update and stated the Village police responded to 142 incidents for the month of July. He said this covered everything from checking on property to agency assists. He said they issued 21 traffic warnings and gave six tickets totaling $2029. He said it was a pretty busy month. Chief Stell stated Patrolman Kyle Gagne just finished an urban and wilderness tracking program with K9 Scout. He said he is doing great and is very smart. He also said National Night Out was well attended and everyone had a great time. Reg Beliveau said he was contacted about the Homecoming Parade being held by MVU on September 20th around 6 p.m. He said they will travel down Canada Street this year instead of First Street. Neal asked if the police received any complaints about the intersection at the traffic lights. He said the road is becoming “rippled” in that area. Chris Leach asked how the department stood regarding general crimes. Chief Stell stated crime is down but said they are on par with petty crimes. He said they are finding less needles around town. Reg Beliveau mentioned the article in the St. Albans Messenger regarding the recreation department and the drug use in the dug outs. He said Linda Cross approached him upset because it sounded like that was a hangout for use drugs. He said that’s not the case and never was.

 

11. Approve and Set 2019 Village Tax Rate for Swanton Village Tax Bills:

 

Reg Beliveau informed the Board that their estimated tax rate increase was 2.04% but it is actually only 1.98% with a tax rate of .8431. Eugene LaBombard made the motion to approve and set the 2019 Village tax rate for Swanton Village at .8431. Adam Paxman seconded. Motion carried.

 

12. Any Other Necessary Business:

 

Reg Beliveau stated the Efficiency VT Distribution Utility Quarterly Report for Swanton Village is out. He said this report shows what Village ratepayers paid into this program as well as what Efficiency VT has paid out in difference programs for this area. He said Public Power Day will be held on October 5th from 10 a.m. to 2 p.m. He said they are getting the schools involved this year as well as Channel 15. He said they will have a show on Channel 15 with Efficiency VT, VT Gas and VPPSA. He said he is hoping this really helps the rate payers.

 

Any Other Business: Chris Leach stated the Fire Department’s Open House went really well and said their new ladder truck has some really great features. He also said the Ice Cream Social at Marble Mill was very nice. He asked about the dotted line on Maquam Shore Road about a mile from the Newton Road. Reg stated he believed that had to do with the bike path when the Governor did his bike ride visit. Chris also mentioned the lights at Merchants Row have been installed and look great. He said the NEPPA conference wasn’t as enlightening as he had hoped. He said hydro power was not discussed a lot and he said it’s very green energy. The board discussed the Village ratepayers being the owners of the public power utility and that they benefit greatly being the owner and not the user. Chris said it’s not in the Village charter to make money but to keep cost low and provide quality power. Chris also mentioned the car charging stations and said they should be located where people park which is downtown. Reg stated the Village received a grant for a park and ride so that’s why they were placed here. Reg said Maplefields is looking at a Level 1, 2 and 3 charging station as well. Chris asked if solar customers are paying any of the transmission or distribution charges and Reg said yes they still pay a customer charge each month.

 

Any Other Business: Adam Paxman asked if it was possible to look into having the Lady Liberty statue cleaned that is in the Village Green. He suggested the Historic Preservation Commission look into this.

 

Any Other Business: Eugene LaBombard asked how often the Village’s electric car chargers are being used. Reg stated more often lately. He said there is a monthly charge of $7.50 per unit and he hopes they get used more eventually.

 

Any Other Business: Reg Beliveau mentioned that at their NEPPA Conference Lynn Paradis received the “Distinguished Service Award” for 25 years of service in the electric utility business. He also stated that NEPPA may send apprentices to the Navaho nation because there are places that do not have any electricity. He said instead of sending them to school they will go to this nation and help install lines. He said they also worked on clarifying their Mutual Aid agreements and made the cost normalized.

 

Any Other Business: Reg Beliveau regarding the condition of the Merchants Row Bridge. He said he had to search for an email he received from Jim Cota from the VT Agency of Transportation regarding the downtown bridge last year. He said one expansion joint is broke and the July 2018 report stated the structure needs a rehab project in the very near future. Discussion took place regarding what the bridge needed and who would have to pay for it. Adam Paxman wondered what the State would do if they shut the bridge down.

 

13. Executive Session (If Necessary):

 

None.

 

14. Adjournment:

 

Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 8:20 p.m.  Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:20 p.m. Motion carried.

 

 

 

 

_____________________________________             _______________________________________

Neal Speer, Village President                            Date

 

 

 

 

_____________________________________    ___________________________________

Dianne Day, Village Clerk                                Date

 

 

 

Wednesday, August 28, 2019

August 12, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, August 12, 2019

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau Jr., Village Manager; Dianne Day, Village Clerk; Heather Buczkowski; Judy Paxman; member; Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

  1. Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

 

  1. Agenda Review:

 

None.

3. Public Comment:

 

Heather Buczkowski stated the Marble Mill Project is moving along and said there will be another public hearing on August 22 and an ice cream social on August 24. She said there will also be a clean up day on August 20 and she said she would like to see more people help out with this. Heather also stated she went to a leadership conference with Karen Drennan, Joanne Reiter and Judy Paxman and it was very well attended.

4. Approve and Accept Minutes from Monday, July 22, 2019 Meeting:

 

Adam Paxman made the motion to approve and accept Minutes from the Monday, July 22, 2019 meeting as presented. Chris Leach seconded. Discussion: Adam Paxman asked if there was any progress made on the Merchants Row lighting. Reg Beliveau stated it is on their list of things to do and should be done shortly.  Motion carried.

 

5. Approve and Accept Village Warrants through August 8, 2019:

 

Eugene LaBombard made the motion to approve and accept Village Warrants through August 8, 2019 as presented. Adam Paxman seconded. Discussion: Chris Leach asked about the payment made to the VT Department of Sales Tax for $9897.89. Reg stated he believed that was sales tax we collected on our commercial accounts but said he would confirm that. Chris also asked about the payment made to Attorney Paul Nolan for $7301.20. Reg stated he is the Village attorney working on relicensing the Hydro Plant. Motion carried.

 

6. Village Fire Department Appoints Jason Butler as Fire Chief:

 

Adam Paxman made the motion to approve the Village Fire Department’s recommendation to appoint Jason Butler as the new Fire Chief for a three-year term. Eugene LaBombard seconded. Motion carried.

 

7. Any Other Necessary Business:

 

Chris Leach discussed power production being down at the Hydro Plant and asked about the power usage. He asked if there had been a peak usage day yet because of the extreme heat. Reg Beliveau stated he thought there was a peak usage day in early August. He said they completed plant shut down at the Hydro Plant and they are now back online as of Friday afternoon. Chris also mentioned the SLOW stencil on Gallup Court and said it looks nice. He also mentioned National Night Out and everyone agreed it was a great turnout with great music by Dual. He talked about the severe thunderstorm that hit Route 36 last week. Reg stated the electric crew worked all night long and went home at 8 a.m. the next morning. He said he received a thank you letter from residents on Maquam Shore Rd. Chris also suggested that Reg contact Hamlin Engineering and talk with Rick Hamlin about the traffic flow study downtown. He said this is his expertise and it may be worth looking into them. He said he thought that firm worked on this project years ago for the Village. Reg said he would look into this.

 

Any Other Business: Adam Paxman stated the Fire Department will be having an Open House this Saturday, August 17th from noon to 2 p.m. He said this is their way of thanking the taxpayers for the two new fire trucks. He urged everyone to stop by the station and check them out and enjoy a free cook out. Adam also wanted to thank everyone who turned out for the 10th Annual Car Show last week. He said there were 217 cars in the park and himself along with Mark Rocheleau are very thankful to everyone who helped make this possible. He also said they had a great 50/50 raffle and $814 was donated to the Marble Mill fund.

 

Any Other Business: Reg Beliveau said National Night Out was successful and he wanted to thank TDI for all the cooking, Geoff Domey, Rise VT, the Fire Department, Missisquoi Valley Rescue, and Crystal Lampman and her youth group. He said it was a great turnout and very well attended.

 

Any Other Business: Neal Speer stated he wanted to thank everyone who turned out for Rise VT’s bike ride with Governor Phil Scott. He said there were 30 riders from St. Albans to Swanton. He said they were able to speak with the Governor at his Swanton stop at the Ron Kilburn Transportation Museum about issues they are trying to address. He said Rise VT had a great local turnout as well. Reg Beliveau said he had a Hazmat Training day on Saturday and couldn’t make this event. Neal also wanted to mention all the work going on with the new Ace Hardware building. He said they are making progress.

 

8. Executive Session to Discuss Real Estate:

 

Adam Paxman made a motion, seconded by Chris Leach, to go into executive session at 7:32 p.m. to discuss Real Estate.  Motion carried.

 

Adam Paxman made the motion to exit Executive Session at 8:38 p.m., seconded by Eugene LaBombard. Motion carried.

 

ACTION TAKEN: None.

 

9. Adjournment:

 

Eugene LaBombard made the motion to adjourn the Regular Board of the Trustees meeting at 8:38 p.m.  Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:38 p.m. Motion carried.

 

 

 

 

_____________________________________             _______________________________________

Neal Speer, Village President                            Date

 

 

 

 

_____________________________________    ___________________________________

Dianne Day, Village Clerk                                Date

 

 

 

Wednesday, August 14, 2019

July 22, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, July 22, 2019

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau Jr., Village Manager; Karen Drennan, Town Selectboard member; Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

  1. Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

 

  1. Agenda Review:

 

Adam Paxman stated he would like to add Personnel to Executive Session.

3. Public Comment:

 

None.

4. Approve and Accept Minutes from Wednesday, July 10, 2019 Meeting:

 

Chris Leach made the motion to approve and accept Minutes from the Wednesday, July 10, 2019 meeting as presented. Adam Paxman seconded. Discussion: Adam Paxman asked about the Franklin Miller invoice. Reg Beliveau stated that Scott Mueller purchased parts from this company for the pumping station on Foundry Street. Chris Leach stated Gallup Court was paved and it came out very nice. He said the residents and children are enjoying the road very much. He stated he received positive comments from the letter that was delivered to each resident there. He said some residents were surprised that the speed limit was 30 mph. He said he would like to see more of a police presence on that street.  Motion carried.

 

5. Approve and Accept Village Warrants through July 19, 2019:

 

Adam Paxman made the motion to approve and accept Village Warrants through July 19, 2019 as presented. Chris Leach seconded. Discussion: Chris Leach asked about the payment made to the City of St. Albans for $12,512. Reg Beliveau stated that was for their dispatching services and said this is an annual invoice. Motion carried.

 

6. Swanton Village Police Department Update:

 

Chief Stell stated that for the month of June they handled 167 complaints in the Village. He said they were very busy. He said they wrote 33 traffic warnings and issued 3 traffic tickets totaling $348. He said their new vehicle is up and running and working out very well for the K-9 unit. Scout is at the academy finishing up his tracking certification and search and rescue certification. He said the dog has been used once already for drugs and located some crack cocaine in a house they did a search on. Neal Speer asked if the drug complaints were up or down. Chief Stell stated they have been down recently in both the town and Village. He said they are seeing more crack cocaine and cocaine rather than heroin. He said that could be because of the overdose issues with heroin but said that is just speculation. He said they are seeing needles deposited throughout the Village more so than in the Town. He said they have managed to curb the use of drugs from the recreation fields. He said officers are there once or twice per night checking the dugouts. He said they haven’t caught anyone in there but this has curbed the activity. Adam Paxman asked what people should do if they find a needle somewhere. Chief Stell stated they can call the police and they will go pick it up. He said there are some diabetics that don’t know how to properly dispose of their needles. He said if they can go to the Vermont Department of Health’s website they can see how to dispose of a needle properly. Adam asked if the Department was doing any drug take back days. Chief Stell said this is done twice per year and they did one in the Spring and will be doing one in October. He said this is done with the DEA. They partnered with Swanton Rexall in the spring and will no doubt partner with NOTCH for the event held in the fall, he said. He thought they collected nearly 50 pounds of medication in the spring. He said the DEA retrieves this medication and destroys it. Chris Leach asked if there was any pattern in the 167 calls for service. Chief Stell said no there wasn’t but said there were a lot of juvenile problems due to kids being out of school for the summer. He said a lot of these calls were kind of innocent but still needed to be checked out. Chris asked if they had problems with people not wanting to leave the park at night. Chief Stell said no that’s usually not an issue. Chris asked if people were hanging out at Marble Mill. Chief Stell said not that much. Reg Beliveau stated the police department received a grant for some LED lighting and said National Night Out is scheduled for August 6th this year. Chief Stell said this event will be held from 5:30 to 8:30 p.m. Reg also said the police department received a USDA grant for $7400 and that will be used for the K-9 unit.

 

7. Sign Roads and Bridge Standards:

 

Reg Beliveau stated that it was time for the Village of Swanton to adopt the Town Road and Bridge Standards again and said this applies to the construction, repair and maintenance of town roads and bridges.

 

Adam Paxman made the motion to adopt and sign the Town Road and Bridge Standards as presented. Chris Leach seconded. Motion carried.

 

8. Water Allocation Request for Marc Gabree, US Route 7 North Subdivision:

 

Adam Paxman made the motion to enter into a Water Commissioner’s meeting at 7:25 p.m. Chris Leach seconded. Motion carried.

 

Chris Leach made the motion to approve Marc Gabree’s request for 400 gallons per day for a new 3-bedroom single family home on US Route 7. Adam Paxman seconded. Motion carried.

 

Adam Paxman made the motion to exit Water Commissioner’s meeting and re-enter Open Session at 7:28 p.m. Chris Leach seconded. Motion carried.

 

9. Any Other Necessary Business:

 

Adam Paxman said the new ladder truck will hopefully be in by the end of August. It’s at Lake Region now and they are finishing things up on the truck. He also said Saturday, August 17th the Fire Department will hold an Open House with free food. He said stop by and check out the new trucks. Adam also gave kudos to Assistant Chief Jason Butler for being awarded the Fire Chief/Assistant Chief Award of the Year by the VT State Fire Chiefs Association.

 

Any Other Business: Reg Beliveau stated he had a couple of bond documents that needed to be signed. He said one is for the fire truck and one is for the wastewater facility. Adam Paxman made a motion authorizing Village Manager Reginald Beliveau to sign all necessary bond documents with the VT Municipal Bond Bank for the new fire truck. Chris Leach seconded. Motion carried.

 

Any Other Business: Reg Beliveau further explained the next bond to be signed was for $41,700 and was for the evaluation of the wastewater facilities and development of the phosphorus reduction plan as required by the discharge permit. Chris Leach made the motion to authorize Village Manager Reginald Beliveau and the Village Board of Trustees to sign all necessary bond documents through the VT Municipal Bond Bank for $41,700 for the wastewater facility evaluation and development of the phosphorus reduction plan. Adam Paxman seconded. Motion carried.

 

Any Other Business: Neal Speer stated the Village Electric crew did a great job putting the electric service in behind the new Ace Hardware store and by Marble Mill. He said he’d also like to thank the Town of Swanton for the use of their equipment and thanked them for cleaning the bamboo out on South River Street. Reg Beliveau said the Village is still working on the new playground area sidewalks. Adam asked if everything was done there yet and Reg said the construction was done but they are working on landscaping and sidewalks. He said there will be an open house in the fall.

 

Any Other Business: Reg Beliveau stated that August 10th Rise VT will host a 35 mile bike ride and the Governor will be in town at that time. Reg said that same weekend HazMat will hold a training he will be involved in.

 

Any Other Business: Reg Beliveau showed the Board three different designs of the new office building. He said there still needs to be some changes done but the majority has chosen design #1. He said the Police Department needs to be made bigger, the bathrooms need to be handicap accessible and the bay for the trucks needs to be larger. He said nothing is in place yet and as soon as they do have something more solid he will bring this back to the board. Neal asked if anymore was done regarding the lighting on Merchants Row. Reg said he would talk with Duane about that this week.

 

 

 

 

 

10. Executive Session to Discuss Real Estate and Personnel:

 

Adam Paxman made a motion, seconded by Chris Leach, to go into executive session at 7:39 p.m. to discuss Real Estate and Personnel.  Motion carried.

 

Chris Leach made the motion to exit Executive Session at 8:38 p.m., seconded by Adam Paxman. Motion carried.

 

ACTION TAKEN: None.

 

11. Adjournment:

 

Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:38 p.m.  Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:38 p.m. Motion carried.

 

 

 

 

_____________________________________             _______________________________________

Neal Speer, Village President                            Date

 

 

 

 

_____________________________________    ___________________________________

Dianne Day, Village Clerk                                Date

 

 

 

Monday, July 29, 2019

July 10, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Wednesday, July 10, 2019

6:30 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau Jr., Village Manager; Dianne Day, Village Clerk.

 

Unless otherwise noted, all motions carried unanimously.

 

  1. Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 6:30 p.m.

 

  1. Agenda Review:

 

Reg Beliveau stated he would need an Executive Session to discuss Real Estate and Contracts. Dianne Day, Village Clerk, stated she was removing the Dennis Nolan Water Allocation Request and replacing it with Dan Billado Water Allocation Request.

3. Public Comment:

 

None.

4. Approve and Accept Minutes from Monday, June 24, 2019 Meeting:

 

Adam Paxman made the motion to approve and accept Minutes from the Monday, June 24, 2019 meeting as presented. Eugene LaBombard seconded. Discussion: None.  Motion carried.

 

5. Approve and Accept Village Warrants through July 3, 2019:

 

Chris Leach made the motion to approve and accept Village Warrants through July 3, 2019 as presented. Eugene LaBombard seconded. Discussion: Adam Paxman asked about the payment made to Franklin Miller for $11,318.40. Reg Beliveau stated he couldn’t recall but said he would look that one up for him. Motion carried.

 

6. Steven and Lucie Hill Request Water Connection and Allocation for 457 Maquam Shore Road:

 

Adam Paxman made the motion to entered into a Water Commissioner’s meeting at 6:32 p.m. Eugene LaBombard seconded. Motion carried.

 

Steven and Lucie Hill are requesting permission to connect their seasonal three-bedroom mobile home to the Village of Swanton water system. They are also requesting a water allocation of 400 gallons per day (gpd). This is a privately-owned water line, owned by Bobby Bonk. He has given permission for the Hill’s to connect to his line. The Hill’s are aware of the Village’s $1500 water connection fee and are aware that they will need to purchase a water meter package from the Village. Eugene LaBombard made the motion to approve Steven and Lucie Hill’s request to connect to the Village of Swanton water system at 457 Maquam Shore Road as well as their water allocation request for 400 gpd. Adam Paxman seconded. Motion carried.

 

7. Daniel & Lynn Billado Request Water Allocation at 41 Bushey Street:

 

Dan and Lynn Billado are requesting a water allocation of 400 gallons per day for their four-bedroom home located at 41 Bushey Street. They are in the process of listing their home for sale and need a current water allocation for the number of bedrooms their home has. Adam Paxman made the motion to approve Dan and Lynn Billado’s request for a water allocation of 400 gpd for their four-bedroom home located at 41 Bushey Street in Swanton. Eugene LaBombard seconded. Motion carried.

 

Adam Paxman made the motion to exit Water Commissioner’s meeting and re-enter Open Meeting at 6:35 p.m. Eugene LaBombard seconded. Motion carried.

 

8. Discuss and Approve Purchasing an Empower GPS Software System for Electric Grid:

 

Eugene LaBombard made the motion to authorize Village Manager Reg Beliveau to purchase a QGIS mapping system from MPower at a cost not to exceed $50,000. Discussion: Reg Beliveau informed the Board that he received a quote from MPower for a QGIS mapping system that’s capable of mapping the entire electric grid along with the water system. He said they will be able to take the GPS mapping of the water system that’s already been done and import that into this mapping system, saving the Village money. Reg stated the system already in place isn’t capable of being upgraded. He is asking the Board to approve this MPower quote not to exceed $50,000 which will include all the necessary training and installation. Adam Paxman seconded. Motion carried.

 

9. Any Other Necessary Business:

 

Chris Leach stated he has been looking at a map of the Village streets regarding lowering the speed limit to 20 mph on all short or dead-end streets. He said Gallup Court is unique because of the apartment building at the end of that road. He said there is more traffic and he would really like the Board to consider doing an Ordinance to lower the speed limit to 20 mph for that street. He said he would like to canvas the other small streets in the Village to see if the residents feel their speed limit should be lower. Reg Beliveau suggested sending a letter from the Board of Trustees to all the residents on Gallup Court, including the apartment building, notifying them that if they don’t reduce their speed they will be forced to lower the speed limit. The Board was in favor of this idea. Chris stated he would still like the SLOW stencil added to the road after the paving project. Chris also mentioned the water problem at Mrs. Charbonneau’s house and asked if Dean Ryan could meet with her and look at the issue and discuss it before the paving happens. Reg said he would talk to Dean about this issue.

 

10. Executive Session to Discuss Real Estate and Contracts:

 

Adam Paxman made a motion, seconded by Chris Leach, to go into executive session at 6:47 p.m. to discuss Real Estate and Contracts.  Motion carried.

 

Chris Leach made the motion to exit Executive Session at 6:58 p.m., seconded by Adam Paxman. Motion carried.

 

ACTION TAKEN: None.

 

11. Adjournment:

 

Eugene LaBombard made the motion to adjourn the Regular Board of the Trustees meeting at 6:58 p.m.  Chris Leach seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 6:58 p.m. Motion carried.

 

 

 

 

_____________________________________             _______________________________________

Neal Speer, Village President                            Date

 

 

 

 

_____________________________________    ___________________________________

Dianne Day, Village Clerk                                Date

 

 

 

Friday, July 12, 2019

June 24, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, June 24, 2019

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau Jr., Village Manager; Dianne Day, Village Clerk; Wayne Elliott, Aldrich & Elliott; and Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

  1. Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:05 p.m.

 

  1. Agenda Review:

 

Adam Paxman said he would like to add a Fire Chief Update to the agenda before Any Other Necessary Business.

3. Public Comment:

 

Dianne Day, Village Clerk, read the following Swanton Arts Council update: Swanton’s Art Walls serve as an open canvas for local artists to create in a public forum, uniting the arts and the community. Scott Rheaume, President of the Swanton Arts Council (SAC) began this creative endeavor with the support and assistance of the SAC in 2015. He researched how open public canvases could be installed throughout our town. He met and received approval from the Village Trustees, Town Select Board, Development Review Board and Zoning Administrators.

These art walls are open to the public!

  • Anyone can create artwork on these walls
  • Permission is not needed; just the desire to create
  • Offensive themes and advertisements will be removed
  • To comply with Vermont billboard laws words must be limited or may be removed. Boards should be used for artwork, not messages.
  • If you have any questions or need assistance, please contact us at swantonartscouncil@gmail.com
  • If possible, please tag the SAC on Facebook with a picture of your artwork.
  • Artists please note that your creation may be painted over at any time.

Art Walls are located:

  • On First Street, in front of the Swanton Village Complex
  • On Route 7, by John’s Bridge
  • On Canada Street, in front of Salon Elixir
  • On Fourth Street, by the Central School

4. Approve and Accept Minutes from Monday, June 10, 2019 Meeting:

 

Adam Paxman made the motion to approve and accept Minutes from the Monday, June 10, 2019 meeting as presented. Eugene LaBombard seconded. Discussion: None.  Motion carried.

 

5. Approve and Accept Village Warrants through Friday, June 21, 2019:

 

Eugene LaBombard made the motion to approve and accept Village Warrants through Friday, June 21, 2019 as presented. Chris Leach seconded. Discussion: None. Motion carried.

 

6. Merchants Row Lighting:

 

Reg Beliveau stated that Duane Couture, Electric Foreman, received a quote from Rainville’s Electric for lighting under the canopy at Merchants Row. He said the quote is for $2852.43 and that includes 10 light fixtures and all the necessary parts to set them up. He stated these lights will come on at the same time the street lights do each night. Chris Leach asked if any of the Merchants there have offered to help with the cost of these lights. Reg stated no they have not. Neal Speer stated the Merchants have maintained the Village’s sidewalk there for the last several years so he feels the Village should install the lighting at their expense. Chris Leach made the motion to authorize the Village of Swanton to purchase lighting for Merchants Row at a cost of $2852.43. Eugene LaBombard seconded. Discussion: Chris Leach asked how soon these would be installed and Reg stated it would be done this summer. Motion carried.

 

7. Review and Sign Engineering Evaluation for Waste Water Treatment Facility:

 

Wayne Elliott was present for this discussion. He stated the Waste Water Treatment Facility needs to implement changes in order to lower their phosphorus output, which is mandated by the State of Vermont. He also said the waste water plant is over 20 years old and the State is requiring an engineering evaluation report to be completed by January 31, 2019. He said the State Revolving Loan programs offered at this time require that the Village only pay 50% of the cost for this loan. He said the funding application is requesting $41,700 to complete this engineering evaluation report and phosphorus reduction plan. Wayne said fortunately the Village completed an asset management program and said they will be able to use that and save the Village money by doing so. He also said there are other nearby communities that are having to deal with these same issues but also have to fix their storm water issues as well. He said the Village has a very unique waste water plant and hopefully they will be able to come up with a feasible solution to reduce the phosphorus levels.

 

Adam Paxman made the motion to authorize the Village of Swanton to apply for a Step 1 Clean Water Loan through the State Revolving Loan Program for $41,700 for their wastewater evaluation (20 year) and evaluation of phosphorus upgrade alternatives. Eugene LaBombard seconded. Motion carried. Chris Leach made the motion to authorize Reg Beliveau, Village Manager, to sign the Engineering Agreement between the Village of Swanton and Aldrich & Elliott for their engineering evaluation report. Adam Paxman seconded. Motion carried.

 

8. Fire Chief Update:

 

Adam Paxman stated that Fire Chief Tim Girard will not be seeking re-election. He said Deputy Chief Jason Butler has submitted a letter of interest in becoming the next Fire Chief. Adam said he is very qualified and he would accept his letter. Chris Leach asked if he had the support of the other firefighters and Adam said he does. Eugene LaBombard made the motion to appoint Jason Butler as Fire Chief effective July 31, 2019. Adam Paxman seconded. Motion carried. Discussion: The Board realized that the firefighters will vote on their next Fire Chief and after that is completed this will come to the Board submitting their choice for fire chief. It’s at that time that the Board will appoint their newly elected fire chief. The Board rescinds their motion and states they acknowledge receipt of Jason Butler’s letter of interest.

 

9. Any Other Necessary Business:

 

Chris Leach stated he would like to give serious consideration to lowering the speed limit on certain streets throughout the Village. Dianne Day, Village Clerk, informed him she found a draft ordinance that addresses this topic. The entire Board agrees with Chris and stated they would look further into this, would identify streets they want listed in the Ordinance and talk with the Police Chief to make sure this could be enforced.

 

Any Other Business: Adam Paxman said the Fire Department’s new ladder truck will be here in 2-3 weeks. He said their old one is being sold and headed to Arkansas on Thursday of this week. Adam also mentioned the upcoming 10th Annual Swanton Car Show to be held on Saturday, July 27th from 9 a.m. to 2:30 p.m. in the Village Park hosted by the Swanton Chamber of Commerce. He said this year they are a Super Wheels Qualifier presented by Cruisin’ New England Productions.

 

Any Other Business: Eugene LaBombard just wanted to confirm that the multi board meeting is still being held on July 10th at the Village Complex at 7 p.m. Reg stated yes it is as far as he knows it hasn’t been changed. He also asked if the Village was in need of a fire/building inspector to check some of the abandoned buildings in the Village. Reg stated the State has county inspectors and they can use them if necessary. He said they should start talking about this issue again. Eugene also asked if there were going to be any fireworks this year. Adam stated the Town will be having fireworks after the Arts Spectacular Show on September 7th.

 

Any Other Business: Reg Beliveau stated Lynn Paradis, Assistant Village Manager, has prepared the Village’s Financial Management Questionnaire. Adam Paxman made the motion to accept the Village of Swanton’s Financial Management Questionnaire as presented. Eugene LaBombard seconded. Motion carried.

 

Any Other Business: Reg Beliveau stated the Village is interested in purchasing a second hand electric vehicle for their meter reader. He said this is like a glorified golf cart, has two new batteries and is for sale for $5000. He said they could use this for their meter reading in the Village and would be environmentally friendly. The Board was ok with this purchase. Reg also informed the Board that the NEPPA Conference will be held on August 18-21st and he needs to know from them who is going, etc.

 

10. Executive Session to Discuss Real Estate:

 

Adam Paxman made a motion, seconded by Eugene LaBombard, to go into executive session at 8:09 p.m. to discuss Real Estate.  Motion carried.

 

Chris Leach made the motion to exit Executive Session at 8:43 p.m., seconded by Eugene LaBombard. Motion carried.

 

ACTION TAKEN: None.

 

11. Adjournment:

 

Eugene LaBombard made the motion to adjourn the Regular Board of the Trustees meeting at 8:43 p.m.  Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:43 p.m. Motion carried.

 

 

 

 

_____________________________________             _______________________________________

Neal Speer, Village President                            Date

 

 

 

 

_____________________________________    ___________________________________

Dianne Day, Village Clerk                                Date

 

 

 

Tuesday, June 25, 2019

June 10, 2019

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

 

 

 

REGULAR MEETING

Monday, June 10, 2019

7:00 PM

 

 

 

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau Jr., Village Manager; Dianne Day, Village Clerk; Joey Stell, Chief of Police; Elisabeth Nance, Economic Development Coordinator; and Ch. 16.

 

Unless otherwise noted, all motions carried unanimously.

 

1.      Call to Order:

 

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

 

2.      Agenda Review:

 

None.

3. Public Comment:

 

None.

 

4. Approve and Accept Minutes from Wednesday, May 15, 2019 Meeting:

 

Chris Leach made the motion to approve and accept Minutes from the Wednesday, May 15, 2019 meeting. Adam Paxman seconded. Discussion: Chris Leach asked if the Police Department received their drone yet. Reg Beliveau stated yes they have and the Town has authorized to contribute $2000 from the Emergency Management Funds. Chris also wanted to remind the Public Works crew to stencil the SLOW sign on Gallup Court. Motion carried.

 

5. Approve and Accept Village Warrants through Friday, June 7, 2019:

 

Adam Paxman made the motion to approve and accept Village Warrants through Friday, June 7, 2019 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

 

6. Swanton Village Police Department Update:

 

Chief Joey Stell handed out statistics for May 2019 for the Board to review. He stated the Village Police have partnered with the Department of Agriculture to hand out free creemees called “Creemee from a Cop.” He said these can be redeemed at the new ice cream stand at Ste. Marie’s Market, at Maple City Candy and at Devon’s. He said they plan on handing these out to area children. Chief Stell said the total incidents for the month of May totaled 136 calls for service. He said they handed out 39 motor vehicle warnings and issued 17 traffic violations totaling $3218.00. Neal Speer asked what Entertainment Picture Visible meant. Chief Stell said that is where a vehicle has a TV or video playing in the front seat. He said this could distract the driver. Chris Leach asked if they had an issue with vehicles with tinted windows. Chief Stell said yes they do occasionally but now a driver can get a doctor’s note stating they need tinted windows and said they are easy to get. Chris Leach asked if the Village can lower speed limits on certain streets to 25 miles per hour (mph)? Chief Stell said they could except for on Grand Avenue, First Street and Spring Street. He said other than those streets the Board can lower the speed limit to 25 mph if they so choose. Reg Beliveau stated he thought all streets need to be the same speed limit. Chief Stell said except for Spring Street, Canada Street and Grand Avenue their speed study shows vehicles are driving under 25 mph. Adam Paxman urged the residents to contact them if they had any other ideas to help with this issue. Chris Leach asked if they are seeing less vandalism. Chief Stell stated because of the extra patrols they’ve done vandalism is down. He said burglaries are also on the down side. He said right now most of their complaints are nuisance calls. Neal Speer asked about the homeless situation. Chief Stell stated they have about four individuals they keep chasing out of different places and have issued them trespassing orders for Village owned properties. The Board thanked Chief Stell for his update.

 

 

7. Economic Development Coordinator Request Letter of Support for Scoping Study Grant:

 

Elisabeth Nance, Economic Development Coordinator, stated she needed a Letter of Support from the Board of Trustees for the scoping study for the 2019 Bicycle and Pedestrian Program. She said this study could cost approximately $20,000 to $30,000 and the Village would need to contribute 20% of that. Chris Leach stated he would like a comprehensive definition of the scope because it’s too general and needs to address the 1800 tractor trailer trucks going the Village each day. He said if they had a bypass most of the congestion would be gone. Elisabeth stated studies show that if a bypass goes in that also gets rid of cars and they need to give them a reason to stop and feel comfortable to stop. She said they need to get people involved in the process and address their issues. Adam Paxman mentioned the AARP study that was done last year and where residents filled out a form with what they would like to see downtown. Elisabeth said they will be using that information as well. She said that study did prove the crosswalk at the north end of the park is too long. Eugene LaBombard stated that when the hay bales were at the end of the park he and his wife could not see past them while trying to pull out by the park. He said he couldn’t see well enough walking there too and said the traffic flow needs to be looked at. He said there are too many points of access. Reg Beliveau stated that when the Agency of Transportation did their paving project downtown a couple of years ago they were able to add some additional parking spaces downtown even though they had to eliminate some by the crosswalks because of safety standards. He said Mark Fenton is coming back this week looking for more ideas. Chris Leach stated there should be no restrictions even if that means looking at the Village Green and maybe splitting it. He said he realized that may not be popular but it should be looked at. Neal Speer stated when you need public input they don’t come out. He said they come out after something is done to complain about it. Elisabeth said she is hoping to change that and had about 10 to 15 people at their last hearing. Eugene LaBombard asked where they are going to get the money for this study. Elisabeth said she is hoping it’s added to next year’s budget. She said the grant will be awarded this year but done next year. Adam Paxman made the motion to authorize Village Manager Reg Beliveau to sign the Letter of Support for the Scoping Study Grant as presented. Eugene LaBombard seconded. Motion carried.

 

8. Water Allocation Connection Request for 224 Maquam Shore:

 

Adam Paxman made the motion to enter into Water Commissioner’s meeting at 7:42 p.m. Eugene LaBombard seconded. Motion carried.

 

Eugene LaBombard made the motion to approve Julien and Georgia Cummings’ request to connect to the Village of Swanton’s water system at 224 Maquam Shore Road and to approve a water allocation of 400 gallons per day as requested. Adam Paxman seconded. Motion carried.

 

Chris Leach made the motion to exit Water Commissioner’s meeting at 7:44 p.m. and to re-enter Open Session. Adam Paxman seconded. Motion carried.

 

9. Sign Fire Department Ladder Truck Loan Documents:

 

Adam Paxman made the motion for the Board of Trustees to sign all loan documents pertaining to the ladder truck as presented. Chris Leach seconded. Motion carried.

 

10. Review and Sign Fire Department Truck Bond Documents:

 

Eugene LaBombard made the motion for the Board of Trustees to sign all bond documents pertaining to the Fire Department trucks as presented. Adam Paxman seconded. Motion carried.

 

11. VPPSA Purchase Power Authorization:

 

Reg Beliveau explained to the Board that VPPSA is offering their 2019 Planned Purchase Recommendations to offset the Village of Swanton’s purchase power cost. Chris Leach made the motion to authorize Village Manager Reg Beliveau to sign the VPPSA 2019 Planned Purchase Recommendations memo as presented. Adam Paxman seconded. Motion carried.

 

12. Any Other Necessary Business:

 

Chris Leach stated he would like to give kudos to Adam Paxman for the flag display in the park. Adam Paxman said he would like to thank David Jescavage, Town Administrator, for implementing this idea. Chris also stated due to their earlier discussion he would like to propose looking at Village streets and lowering the speed limit on all dead end streets.

 

Any Other Business: Adam Paxman stated he would like to thank everyone for coming out for the Memorial Day Parade this year. He said he was grateful there was no rain. He said they are looking for volunteers so if you are interested in helping with the parade you can contact him.

 

Any Other Business: Eugene LaBombard stated he sees the Public Works crew working on pot holes and doing some paving. He said it looks real good. He said the school vote is being held Tuesday, June 11th at the Village Complex.

 

Any Other Business: Reg Beliveau stated that the Village is part of the Northeast Public Power Association (NEPPA) and said each year they run a Benevolent Fund Donation Campaign to help public power employees, or their families, undergoing financial difficulties due to personal injury, illness or death. He asked the Board of Trustees if they would like to donate this year. Chris Leach made the motion to authorize the Village of Swanton to donate $100 to the NEPPA Benevolent Fund Donation Campaign. Eugene LaBombard seconded. Motion carried.

 

Any Other Business: Reg Beliveau stated the Vermont Rural Water Association recognizes and thanks the Village of Swanton for twenty years of continuous membership in their association. He said this was awarded to the Village on May 9, 2019.

 

13. Executive Session to Discuss Real Estate, Customer Accounts and Personnel:

 

Adam Paxman made a motion, seconded by Eugene LaBombard, to go into executive session at 8:05 p.m. to discuss Real Estate, Customer Accounts and Personnel.  Motion carried.

 

Adam Paxman made the motion to exit Executive Session at 8:23 p.m., seconded by Eugene LaBombard and to re-enter Open Session. Motion carried.

 

ACTION TAKEN: Adam Paxman made the motion to authorize the Village of Swanton to write off $3964.47 in the Electric Department. Eugene LaBombard seconded. Motion carried.

 

Adam Paxman made the motion to re-enter Executive Session at 8:25 p.m., seconded by Eugene LaBombard. Motion carried.

 

Chris Leach made the motion to exit Executive Session at 9:50 p.m. and re-enter Open Session, seconded by Adam Paxman. Motion carried.

 

ACTION TAKEN: Adam Paxman made the motion to authorize the Village of Swanton to purchase a used cruiser in the amount of $24,000 for the Police Department, to be taken from the equipment replacement fund. Eugene LaBombard seconded. Motion carried.

 

Adam Paxman made the motion to approve the Village of Swanton to move forward with a study of the Village Complex improvements, not to exceed $18,000, to be taken from the general fund savings account. Chris Leach seconded. Motion carried.

 

14. Adjournment:

 

Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 9:55 p.m.  Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 9:55 p.m. Motion carried.

 

 

 

 

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

 

 

 

 

_____________________________________          ___________________________________

Dianne Day, Village Clerk                               Date