SWANTON VILLAGE BOARD OF TRUSTEES
120 FIRST
STREET
REGULAR MEETING
MONDAY, JANUARY 14, 2013
7:00 P.M.
PRESENT: Ronald Kilburn, Village President; Chris Leach,
Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau,
Village Manager; Dianne Day, Village Clerk; Wayne Elliott, Aldrich &
Elliott; Leonard Stell, Chief of Police; and Channel 16.
Ronald Kilburn, Village
President, welcomed all to the Regular Board of Trustees Meeting and called the
meeting to order at 7:00 p.m.
Unless otherwise noted, all
motions carried unanimously.
1. Approve and
Accept the Minutes from Monday, December 17, 2012 and Wednesday, December 19,
2012:
Chris Leach made the motion
to approve and accept the Minutes from Monday, December 17, 2012 and Wednesday,
December 19, 2012 as presented. Adam Paxman seconded. Discussion: Ron Kilburn
stated that in the Monday, December 17th minutes, paragraph #6 under
Any Other Necessary Business was incorrect. He provided a typed correction as
to what he wanted recorded in the Minutes. I made the changes he provided. Motion
carried.
2. Approve Village
Warrants Through January 11, 2013:
Eugene LaBombard made the
motion to approve and accept Village Warrants (#508-#519) through January 11,
2013 as presented. Adam Paxman seconded. Discussion: Adam Paxman asked what
vendor EMaintenance was for. Reg explained that was for the maintenance program purchased
by Joe Letourneau to maintain a maintenance schedule for all departments within
the Village. Eugene LaBombard asked why a check was written to the Village of
Swanton for $56,338.00, Reg said he would look into that further but believed
it was reimbursement. Motion carried.
3. Winter Parking Ban Ordinance:
Chris Leach made the motion
to approve the Village of Swanton Winter Parking Ban Ordinance change to extend
the date from March 15th to April 15th of each year. Adam
Paxman seconded. Motion carried.
4. Aldrich & Elliott –
Water Transmission and Distribution Lines:
Wayne
Elliott presented to the Board their findings on several water system
transmission and distribution system improvements and provided a priority
ranking to aid the Village in identifying the next steps for improvements. The
four highest ranked waterline improvements identified in the report are:
Reservoir Transmission Main, Fourth Street, Second Street and Canada Street.
Wayne provided an Estimated Construction Cost for each job which includes all
engineering, permitting and associated fees. Those costs are: Reservoir
Transmission Main (Contract No. 2) – Estimated Cost is $2,070,000; Fourth
Street, Second Street and Canada Street (Contract No. 3) – Estimated Cost is $1,000,000.
Wayne informed the Board that there is approximately $800,000 in surplus funds
remaining from the Water Treatment Plant Upgrade Bond and recommended getting
voter approval to use those funds toward the cost of this project.
Discussion
took place regarding the necessity of these projects and Chris Leach stated now
is the time to do it saying they would be paying more for water in five years
but said these are vital repairs that need to be done. He said he doesn’t see
any other major improvements coming down the pipe in the Village for the next
10 years. Adam Paxman asked what the construction timeframe would be like.
Wayne said he thought construction would begin in the Fall of 2014 if approved.
All Board members agreed that they should move forward with seeking bond
approval for this project.
Eugene
LaBombard made the motion to authorize the Village of Swanton to seek voter
approval to use $800,000 in bond surplus funds from the Water Treatment Plant
Upgrade toward a $3.07 million dollar bond to replace the Reservoir
Transmission Main (Contract No. 2) and to replace Distribution Lines on Fourth
Street, Second Street and Canada Street (Contract No. 3), for a total bond of
$2.27 million dollars. Adam Paxman seconded. Motion carried.
5. Adopt 2013 Budget:
Eugene
LaBombard made the motion to approve and adopt the 2013 budget as presented.
Adam Paxman seconded. Discussion: Reg Beliveau stated that the proposed budget
amounts to an increase of $52.16 annually on a home assessed at $150,000. He
said the 2012 tax rate was .6524 and the 2013 tax rate will be .6872, with an
overall increase of 5.33%. The majority of this increase comes from the
purchase of the new fire truck, he stated. Motion carried.
6. No Parking in Downtown
Village Ordinance Discussion:
Adam Paxman stated the
Village has done a great job cleaning and beautifying the downtown area and he
would like not having any overnight parking as well. He stated a parking ban
year round would be beneficial. He said certain streets look bad with overnight
parking. Eugene LaBombard stated the downfall to this would be enforcement.
Chief Stell advised the majority of kids they deal with do not have vehicles
and said vehicular crime is very slim downtown. He said some of the cons are
this is convenient parking for some of the residences in that area, especially
for their guests. Chief Stell said he has worked evenings and there aren’t that
many vehicles on the streets between 11 p.m. and 1 a.m. He also wondered how
they would handle Cody’s Café opening at 5 a.m. and sometimes earlier for
hunting, etc. Reg Beliveau stated the intent is there but suggested they look
into it more. Adam advised he would put this on the back burner for now and
will look at it again this summer. Chief Stell suggested designating a few
parking spaces for Post Office and Cody’s Café customers only, making them a
15-30 minute parking space. Ron Kilburn stated vehicles that park on both sides
of Church Street are dangerous. He said it’s hard to get two vehicles through
sometimes and suggested either one-lane traffic or one side parking only. Adam
stated he would table this item for 3-4 months, do more research and get back
to the Board.
7. 250th Anniversary Celebration Discussion:
Chris Leach made the motion
to authorize the Village of Swanton to match the Town of Swanton’s contribution
of $2500.00 to cover expenses for the 250th Anniversary of Swanton
Celebration. Adam Paxman seconded. Discussion: Chris stated there is a
committee formed and they need these funds to proceed.
8. Any Other Necessary Business:
Adam Paxman asked if there
was an update on the proposed Message Board for the park. Reg Beliveau advised
one quote came in. Adam opened and read said quote from Neal Speer
Construction. His quote for the Board is $5200.00. Chris Leach made the motion
to accept Neal Speer Construction’s quote to build a Message Board to be placed
in the Village Green or by the Chamber Office. Eugene LaBombard seconded. It was
determined a separate line item would be added to the Warning for the proposed
Message Board. Motion carried.
Any Other Business: Eugene LaBombard stated he saw an 18 wheeler parked in the front of
the Post Office a few days ago. Chief Stell advised that 18-wheeler had broken
down and it was towed from there in approximately 15 minutes.
Any Other Business: Reg Beliveau stated that at their next meeting he would have a
slideshow of the 2012 activities at Swanton Village for the Board to view. He
also stated he would forward the Manager’s Report for the Village Report on to
the Board members when he was done with it. Chris Leach stated he would have a
Solid Waste District Report for the Village Report as well.
9. Executive Session (If Needed).
Chris Leach made the motion
to enter into Executive Session at 8:32 p.m. to discuss Real Estate. Adam
Paxman seconded. Motion carried.
Adam Paxman made the motion
to exit Executive Session at 8:50 p.m. Eugene LaBombard seconded. Motion
carried.
ACTION TAKEN: None.
ADJOURN: Adam Paxman made the motion to adjourn the Regular
Board of Trustees meeting at 8:50 p.m. Eugene LaBombard seconded. There being
no further business at hand Ron Kilburn, Village President; adjourned the
Regular Board of Trustees meeting at 8:50 p.m.
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Ronald Kilburn, Village
President Date
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