SWANTON VILLAGE BOARD OF TRUSTEES
SWANTON VILLAGE WATER TREATMENT PLANT
211 MAQUAM SHORE ROAD
SWANTON, VT 05488
REGULAR MEETING
HELD @ WATER TREATMENT PLANT
MONDAY, February 10, 2014
7:00 P.M.
PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee;
Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village
Manager; Dianne Day, Village Clerk; Brian Bishop, Water Plant Operator; Brad
Aldrich & Rachel Marvin, Aldrich & Elliott; and Ch. 16.
Unless otherwise noted, all
motions carried unanimously.
Ron Kilburn, Village
President, welcomed all to the Regular Board of Trustees meeting and called the
meeting to order at 7:00 p.m.
1. Approve and Accept
Minutes from Monday, January 27, 2014:
Chris
Leach made the motion to approve and accept the Minutes from Monday, January 27,
2014 as presented. Adam Paxman seconded. Discussion: Ronald Kilburn stated that
in paragraph #4 the Village Clerk should state “Village Clerk Dianne Day” and
not “I”. Motion carried with changes.
2. Approve and Accept Warrants through February 7,
2014:
Adam Paxman made the motion
to approve and accept Warrants through February 7, 2014 as presented. Eugene
LaBombard seconded. Discussion: Village Clerk Dianne Day explained that the
Millennium Power Services check for $182,000 was for the butterfly valve at the
hydro plant. She also explained that the Parro’s Gun Shop & Police Supply’s
check was for purchasing supplies in the Police Department. These were asked at
the last meeting. Ron Kilburn asked what the time frame was on Gabree’s Tree
Trimming expense. Reg Beliveau stated $9,800 was for one month’s worth of
trimming, he said the Village spends approximately $68,000 per year on
trimming. He said this is what helps keep the power on during extreme storms. Motion
carried.
Moved to Item #4
4. Wayne Elliott – Review Water Project Contract #2:
Brad Aldrich and Rachel
Marvin were present for this item, Wayne Elliott couldn’t make it. Rachel
Marvin updated the Board on the transmission main progress. She stated they
intended on running this down the middle of the Rail Trail but said in November
they were notified by VTrans that they might make this a railroad bed again and
they are not allowed to run down the middle of the Rail Trail. Rachel showed
the Board they now plan on going down the Waugh Farm Road to Route 78, down
Lafar Road and run alongside the Rail
Trail. She said they would have more survey work to do now because of this. She
said the UVM phase I investigation on the river indicated they found some
sensitive areas. They are now trying to figure out the least expensive way to
go through the river. Chris Leach stated
he received the UVM report and asked if they could move next to the crossing.
Reg Beliveau stated once this new transmission line is installed there is the
potential for future development in the Industrial Park. Adam Paxman asked if
this could also potentially benefit them if Highgate decided to develop. Reg
stated it would. Rachel informed the Board they need a couple of easements from
the Howrigan Brothers and said they will go out to bid a little later than
anticipated. Brad Aldrich stated that at this point they don’t think they can
afford to do Canada Street now because of this set back with the Rail Trail. He
said he wanted to give Kingsbury Construction plenty of notice. Chris Leach
asked if they could use the original plan they had in writing as leverage. Brad
stated no, they had already tried. Brad stated they have been blindsided by
VTrans. Rachel stated she needed to secure these funds by February 12th
and needed the Board to sign the Municipal System Loan Form for $2.3 million
dollars. Chris Leach made the motion to authorize the filing of this loan
application for $2.3 million dollars. Adam Paxman seconded. Chris Leach also
authorized Reg Beliveau, Village Manager, as the authorized representative of
this application in connection with this project. Adam Paxman seconded. Motion
carried. The Board signed necessary documents
Moved to Item #5
5. Sign Water Line Loan Amendment:
Eugene LaBombard made the
motion to sign the Village of Swanton Drinking Water State Revolving Fund Loan
Resolution and Certificate for $758,561.65 for Contract #3 Distribution Piping
Project. Adam Paxman seconded. Motion carried.
Moved to Item #6
6. Swanton Village Street Light Audit Information:
Reg Beliveau informed the
Board that a customer had called to get their street light repaired. He said it
was discovered that this customer wasn’t on the maintenance plan or their light
wasn’t being metered so the light crew did a street light audit. They ended up
sending letters to several customers letting them know their street light
wasn’t being metered or on a plan and asked that customer what they would like
done with the light. The customer can choose to either have it paid for or have
it taken down. Reg stated this amounted to approximately $12,000 per year that
the Village of Swanton was losing on these street lights. Adam Paxman asked if
a street light could go up next to Bob’s One Stop on Canada Street, he said it is
very dark there. Reg stated he would check it out. Reg stated they have given
their customers until March to decide about their street light. He said he just
wanted to update the Board on this issue.
Moved to Item #3
3. Tour Water Treatment Plant:
Brian Bishop, Water Treatment
Plant Operator, gave a tour on the upgraded Water Plant at 7:43 p.m. Reg
Beliveau, Village Manager, presented the Board of Trustees with the new plaque
that hangs in the hall at the newly upgraded plant.
7. Any Other Necessary Business:
Chris Leach stated the
Village’s Informational Meeting is on Wednesday, February 26th at 7
p.m. He also mentioned the Downtown Enhancement Meeting on February 11th
at 7 p.m. Chris also mentioned the new poles on Gallup Ct. He said telephone
and cable have attached to all the poles except for the one in the middle. Adam
Paxman stated he would still like a utility pole ordinance in place. Chris
wanted to thank Brian Bishop for the tour of the plant, he said it’s clear to
see why he received an award.
Any Other Business: Reg Beliveau thanked everyone for meeting at the Water Plant and
thanked Brian Bishop for the tour.
6. Executive Session (If Necessary):
None.
ADJOURN: Chris Leach made the motion to adjourn the Regular Board
of the Trustees meeting at 8:28 p.m. Eugene LaBombard seconded. There being no
further business at hand, Ronald Kilburn, Village President, adjourned the
meeting at 8:28 p.m.
_____________________________________ _______________________________________
Ronald Kilburn, Village
President Date
_____________________________________ _______________________________________
Dianne Day, Village Clerk Date