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Tuesday, November 13, 2012

Trustee Meeting Minutes - November 13th, 2012


7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:00 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, October22, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, October 22, 2012 as presented. Chris Leach seconded. Discussion: None. Two in favor of approval, one abstained due to absence. Motion carried.

2. Approve Village Warrants Through November 9, 2012:

Eugene LaBombard made the motion to approve and accept Village Warrants (#489-#497) through November 9, 2012 as presented. Chris Leach seconded. Discussion: Eugene LaBombard stated that the Village paid their tax bill to the Town of Highgate on Warrant #495 for $377,333.00. Adam Paxman asked what vendor Franklin Miller was for. Reg Beliveau stated that was to purchase a shredder for the Don Bell Pump Station. Reg also stated that the Aldrich & Elliott job is almost at completion and said they are just buttoning up a few more things. Chris Leach asked if they hold 10% of the final payment for one year as warranty and Reg said yes they do. Ron Kilburn asked if the Village was pleased so far with the job and Reg said they were very pleased. Motion carried.

3. 3rd Quarter SQRP for Board Review:

Reg advised the Board that the 3rd quarter SQRP report was completed for their review. Chris Leach stated the Village always gets good marks and did so again this quarter. He stated how the Village keeps track of their work orders, bills, posting complaints, etc. Chris said the Village runs a strong business and are always looking at this information. He feels they have the best outage record in the State or close to it due to all the tree trimming and upgrades that have been done over the years. Eugene LaBombard stated they acknowledge the report, have reviewed it and are pleased with it. Chris Leach stated the Board would like to recognize Al Kinzinger for all his great years of service to the Village as well as Lt. Leon Begnoche in the Police Department. Both individuals have retired and the Board commended them for their outstanding service over the years.

4. Any Other Necessary Business:

Chris Leach stated he had an update on the Message Board he would like installed in the Village Park. He said after looking at several in the area he would like to put out a request to area contractors to come up with a design proposal for this. He said he would work on a rough draft and get it to the Village for review in the near future. He also stated he is waiting to hear back from the VFW regarding the granite Veterans sign for Flat Iron Park. Adam stated he would get him some contact information.

Any Other Business: Reg Beliveau stated that the year came and went and the paving company was too busy to fit the Village into their schedule. He said they are now out of good paving weather so opted for scarifying the road to try and eliminate the ripples. He said this was their last option for this year and said it has helped quite a bit. He mentioned Governor Shumlin stopping by the Village last week and said he mentioned the lack of response he was getting from the State regarding First Street. He said within the hour Brian Searles returned a phone call to him. Reg stated he doesn’t have any solid answers regarding this but said Brian Savage and Michel Consejo are joining forces on this issue in Montpelier.

Any Other Business: Adam Paxman stated the Chamber of Commerce will be holding their Christmas in the Park celebration on Sunday, December 16th from 1 to 3 p.m. in the Village Park. He said Santa will be there as well as Sled Dogs. Hot chocolate and snacks will be provided and he encouraged everyone to attend this event. Adam also wanted to remind residents of the Winter Parking Ban that goes into effect December 1st. He said there is a ban on parking on Village streets from 12 a.m. to 6 a.m. and wanted all to be aware of this.

Any Other Business: Reg Beliveau stated he received a phone call from a lady requesting permission to do horse drawn sleigh rides in the Village. She said her father used to do this she would like to continue it. Reg stated he would need proof of liability insurance and she agreed. She said she would contact him with more information when she is ready to begin.

Any Other Business: Reg Beliveau advised the solar aerators were shipped last Friday and should be installed in the next week or so at the Waste Water Plant. He said all the electric work is done. He said VT Efficiency wants to be present when they are installed.

Any Other Business: Ron Kilburn asked Reg if they were contacted to help down South due to Hurricane Sandy. Reg said they were not contacted for help but that Al Kinzinger attended all the safety meetings regarding this.

Any Other Business: Eugene LaBombard stated the Town was asking for the Fire Department update but that Rick was not available at this time. Reg said Travis was going to do it but he has decided to inform the Town that this is an update that should be given at their monthly Joint Legislative Body meetings. He said he would make that recommendation to them for future reference.

Chris Leach stated he needs an executive session to discuss personnel.

7. Executive Session (If Needed).

Adam Paxman made the motion to enter into Executive Session at 7:40 p.m. to discuss personnel. Chris Leach seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:00 p.m. Eugene LaBombard seconded. Motion carried.


ADJOURN: Chris Leach made the motion to adjourn the Regular Board of Trustees meeting at 8:00 p.m. Adam Paxman seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 8:00 p.m.

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Ronald Kilburn, Village President                                Date

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Dianne Day, Village Clerk                                           Date