Trustee Meeting Minutes - June 24th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, JUNE 24, 2013

7:00 P.M.

PRESENT: Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Frank Bellrose, Wayne Elliott, Aldrich & Elliott; and Channel 16.

Chris Leach welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:00 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept Minutes from Monday, June 10, 2013 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, June 10, 2013 as presented. Eugene LaBombard seconded. Discussion: None.  Motion carried.

2. Approve and Accept Village Warrants through Friday, June 21, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants (#576-#581) through June 21, 2013 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

3. Water Ordinance Discussion:

The Board decided that this item would be heard in Executive Session because they would be discussing customer accounts. Moved to item 4.

4. Sign Approval of Loan Amendment No. 1 for Construction on Contract No. 3:

Wayne Elliott informed the Board that he received a letter from the State of Vermont stating that they had funds available and they are requesting the Village of Swanton execute their construction loan form for Contract #3. Wayne stated this is for the distribution job on Fourth, Second and Canada Streets and the loan is in the amount of $928,300. Wayne also said he met with the Village and State of Vermont last week and said everything is on track and going good. Adam Paxman asked if the July 1, 2014 completion date was realistic. Wayne said it was and said they would probably have some spring clean up to do. Eugene LaBombard asked if they were working on the transmission phase yet. Wayne stated they were and had a timeframe of next year. The Board members signed the necessary loan documents.

5. Swanton Village Fire Department Coin Drop Request:

The Swanton Village Fire Department is requesting to hold a Coin Drop on Saturday, August 10, 2013 with a rain date of Saturday, August 17, 2013. Chris Leach stated the Fire Department has done this in the past and said it benefits Star Hose. Eugene LaBombard made the motion to approve the Fire Department’s request to hold a coin drop on August 10, 2013 (rain date August 17, 2013) from 9 a.m. to 12 noon. Adam Paxman seconded. Motion carried.

6. Any Other Necessary Business:

Eugene LaBombard stated he would like to talk about the Letter to the Editor that ran in the St. Albans Messenger regarding parking by the Post Office. He said he would like to talk to the Chief about it. Adam Paxman stated if there is a parking ordinance it needs to be enforced. Reg Beliveau informed the Board that the Police Department did another traffic study there today and said no one is parking beyond the time limit. He also said if an individual has a handicap tag in their vehicle the two hour parking limit does not apply to them, they have unlimited parking. Adam Paxman stated it’s frustrating when older residents need to circle three or four times before they can find a parking space there. He also said it’s not always taxpaying residents who are using the spaces and said he called the landlord of one of the buildings but can’t reach him. Reg stated maybe they should talk to the Zoning office about this issue. Adam suggested the downtown parking issue be added to the next JLB meeting. Eugene LaBombard stated he met a tractor trailer filled with woodchips driving very aggressive through that area as well. He asked what they can do about that. Reg stated the Police Department was working on one of their officers being on the road more dealing with the trucks. Chris Leach stated one of the cars parked in front of the Post Office everyday has special circumstances and cannot be ticketed. He said the Police Department is enforcing it to the level it can be enforced. The Board stated they would like the three local representatives to attend one of their meetings in the near future to discuss the heavy truck traffic on First Street. They would also like to talk to them regarding the Public Service Board.

Any Other Business: Adam Paxman stated the new Fire truck is on its way to Swanton and said it looks great. He said he is looking forward to seeing it here at the station.

Any Other Business: Reg Beliveau stated the Public Service Board is still looking at their rate case and he said it is not going smooth. Reg also stated that Paul Nolan from FERC was here last week to hold the Public Hearings regarding the Downtown Dam. He said they now have to wait the 60 day waiting period for comments and concerns. Eugene LaBombard asked if there were any issues at the second meeting and Reg stated there were not.

Any Other Business: Eugene LaBombard stated a resident called him and asked when people or organizations hold an event for charity do we ask how much of the money earned is going to the charity. Reg stated we haven’t in the past but understood why they are concerned given the organization in Arizona where the money went to the family instead of to the charity. Eugene said the resident also asked about the solar panels in Sheldon and asked if that would affect Swanton Village’s rates. Reg stated no it would not and said they would keep a watch on it.

7. Executive Session to Discuss #3 Water Ordinance Discussion:

Adam Paxman made the motion to enter into Executive Session as Water Commissioner’s at 7:32 p.m. to Discuss the Water Ordinance. Eugene LaBombard seconded. Motion carried.

Eugene LaBombard made the motion to exit Executive Session and Water Commissioner’s Meeting at 7:55 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: Water Ordinance was reviewed and no changes will be made to the Ordinance.

ADJOURN: Eugene LaBombard made the motion to adjourn the Regular Board of the Trustees meeting at 7:55 p.m. Adam Paxman seconded. Motion carried. There being no further business at hand, Chris Leach, Chair, adjourned the meeting at 7:55 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - June 10th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, JUNE 10, 2013

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Leonard “Joey” Stell, Chief of Police; and Channel 16.

Ron Kilburn welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:07 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Plaque Presentation – Certificate of Commendation for Three Local Youths:

The Swanton Village Police Department presented Dustin Machia, Nick Palmer and Tyler Cooper with a Certificate of Commendation Plaque for their superior judgment in recognizing a hazardous situation and for taking decisive and direct action to relieve the problem and avert a possible tragedy.

Ron Kilburn welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:07 p.m. Ron stated that the meeting was preceded by a plaque presentation by the Police Department.

2. Approve and Accept Minutes from Tuesday, May 28, 2013 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Tuesday, May 28, 2013 as presented. Eugene LaBombard seconded. Discussion: Adam stated that he hopes to have information from a traffic study within the next four weeks. Chris Leach asked if Unit #5 was up and running yet. Reg Beliveau stated it was as of Thursday. Ron Kilburn stated that the Milton group that attended the Depot Station is called the Milton 250 VT Automobile Enthusiasts Inc. – Antique & Classic Vehicle Tour.  Motion carried with correction.

3. Approve and Accept Village Warrants through Friday, June 7, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants (#573-#575) through June 7, 2013 as presented. Adam Paxman seconded. Discussion: Adam Paxman asked why the Village paid Pat and Martha Guarino $1692.80. Reg stated that was a refund because they decided not to connect to the Village water system on Maquam Shore Rd. and we also refunded them their water meter purchase. Adam also asked about the State of Vermont payment of $18,887.59. Reg stated he believed that was sales tax in the electric department. Motion carried.

Adam Paxman made the motion to enter into a Water Commissioner’s meeting at 7:14 p.m. to hear the following request. Chris Leach seconded. Motion carried.

4. David Reissig Requests Water Connection at 145 Maquam Shore Rd:

Mr. Reissig is requesting permission to connect his camp at 145 Maquam Shore Rd. to the Swanton Village Water System. His letter states that this camp is used occasionally throughout the summer for family and guests and he requests a water allocation of 100 gpd. Chris Leach stated that the Village has the capacity for this request as long as Mr. Reissig is aware of the fees he has no problem with it. Chris Leach made the motion to approve Mr. Reissig’s request to connect to the Village Water System at 145 Maquam Shore Rd. Eugene LaBombard seconded. Motion carried.

Adam Paxman made the motion to exit the Water Commissioner’s meeting at 7:16 p.m. Eugene LaBombard seconded. Motion carried.

5. Any Other Necessary Business:

Reg Beliveau informed the Board that Attorney Paul Giuliani sent the loan documents for the Village of Swanton Drinking Water State Revolving Fund Loan for $4,210,560.48 for the Water Treatment Plant upgrade. He stated the Board members and Village Clerk and Treasurer needed to sign the documents. All documents were signed.

Any Other Business: Ron Kilburn asked about the Public Hearing to be held on June 18 regarding the Lower Downtown Dam issue. Reg stated that Paul Nolan will hold a brief meeting here at the Complex at 1 p.m., a site visit at 2:30 p.m. and then another hearing here at 4 p.m. for any additional questions. Chris Leach asked who will benefit from this hearing. Reg stated that people who have concerns regarding removal of the dam and generation there.

Any Other Business: Chris Leach asked about the Village tax bill and Town tax bill and asked what a Village resident pays for and what a Town resident pays for. Reg stated he would get that information for him. Chris also asked if the whole Village was surveyed for this upcoming water distribution job. Reg stated that only the streets being done were surveyed.

Any Other Business: Adam Paxman stated he received a call from Denise Juaire asking permission to hold a Flea Market in the Village Green on June 29^th or July 13^th. I checked the schedule and both dates are open. Adam stated he would let the Village know what date she chooses. Adam also asked Village residents to be careful of pedestrians in the streets.

Any Other Business: Ron Kilburn asked what the impact would be from the Solar Array in Sheldon if any. Eugene stated he believed the cost would affect the entire state. Chris stated there were individual contracts and individual companies that pay a certain premium for electricity. Reg stated they haven’t discussed it yet at VPPSA but said he would ask at their next meeting. Ron stated the market is changing quickly and he wondered what affect this may have.

6. Executive Session (If Necessary):

Chris Leach made the motion to enter into Executive Session at 7:46 p.m. to Discuss Real Estate. Eugene LaBombard seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:06 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:06 p.m. Adam Paxman seconded. Motion carried. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:06 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - May 28th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

TUESDAY, MAY 28, 2013

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; and Dianne Day, Village Clerk.

Ron Kilburn welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:00 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept Minutes from Monday, May 13, 2013 Meeting:

Chris Leach made the motion to approve and accept the Minutes from Monday, May 13, 2013 as presented. Eugene LaBombard seconded. Discussion:  Village Clerk stated that vendor Rodney Hunt was for maintenance to the Hydro Plant. Chris Leach asked if the flower boxes were going to be installed on the bridge. Ron Kilburn stated they were installed tonight. Chris Leach stated the residents of Gallup Court were happy because the “Children At Play” sign was re-installed.  Motion carried.

2. Approve and Accept Village Warrants through Friday, May 24, 2013:

Adam Paxman made the motion to approve and accept Village Warrants (#567-#572) through May 24, 2013 as presented. Chris Leach seconded. Discussion:  Chris Leach asked about Burlington Communications for $64,795.80. Reg Beliveau advised that was a grant for the Police Department in which 99% would be reimbursed. He said it would cost the Village approximately $2500.00 when complete. Reg stated that Mountain Air was for work being done at the Foundry Street Pump House. Motion carried.

3. Sign New Fire Truck Loan Documents:

Reg Beliveau advised the Board that the loan documents for the new fire truck needed to be signed by the Board. He stated Lynn Paradis ended up going with People’s United Bank with a rate of 2.20% for 5 years. He said the loan amount is $274,000 and each annual payment is $54,800 each. The Board, Village Clerk and Treasurer signed all necessary documents.

4. Any Other Necessary Business:

The Board discussed the 10.69% increase in the electric rates and also discussed Efficiency Vermont charges and programs. Ron Kilburn asked Reg if he expected a report from the Public Service Board regarding the investigation into the rate increase. Reg stated he received an email today stating there were no inquiries filed. He also stated it was good to see at their Public Hearing residents asking questions of the Board members.

Any Other Business: Chris Leach asked if there was any feedback from the Town regarding the downtown dam. Reg stated he had some information for them that needed to be discussed in Executive Session. Chris also asked if Lynn was going to borrow money in anticipation of taxes this year. Reg stated that she is working on that and he would let them know if that needs to take place. He stated the purchase power bill from VPPSA was a bit lower this past month so they may not need to but are working on it and would get back to them.

Any Other Business: Reg Beliveau informed the Board that Unit #5 at the Hydro Plant flooded during the heavy rains. He said each operator now takes a tour of the entire plant before beginning their shift and that’s how the flooding was found. He said there was so much water pressure it blew a rubber cap off a pipe and flooded the room. He said the sump pump couldn’t keep up with the water and there ended up being 4 feet of water in the room. He said because of this they will put a sensor in the floor and they will re-modify their plan of action in case this occurs again.  Reg stated that the Sewer Plant may have treated excess discharge coming up. He said they drained the lagoons as low as possible before the storm and they are expecting more rain tonight and this weekend. Ron Kilburn asked if they have recorded the volume of water going over the dam. Reg said since the dam has been installed they have recorded the volume. He said this storm there was 5’ of water going over and the highest recorded is 6’ of water.

Any Other Business: Chris Leach asked if the Dental coverage went through. Reg advised yes it did. Chris also stated he noticed a huge limb in the park. Reg said H&B Greenhouse is coming up to see if one of the trees can be saved.

Any Other Business: Adam Paxman asked if the next JLB meeting has been scheduled yet. We advised no not yet. He also stated the Chamber of Commerce would be holding two concerts in the Village Park on June 22^nd and July 10^th. He said the swans Sam and Betty are back in the park and doing great. He said they have a person in charge of feeding them and cleaning the pond this year. Adam also stated he has mentioned parking in the Village square in the past and said for their next meeting he would have something in writing as to his plans on that issue. Chris Leach stated that Hamlen engineering had done a study on that issue in the past. Ron Kilburn said he had a copy of it in his office and would get Adam a copy of that.

Any Other Business: Ron Kilburn stated that on May 29^th himself, John Lavoie, Reg Beliveau and David Jescavage would be doing the “Swanton Today” show with Channel 15. Reg stated there are numerous projects to talk about.

Any Other Business: Ron Kilburn stated that they would be hosting their fourth 250^th program on Thursday at 7 p.m. at the Wildlife Refuge. He said Adam Kane would be presenting “Shipwrecks of Lake Champlain” He also said on Saturday, June 8^th the Milton 250 VT Automobile Enthusiasts Inc. Antique & Classic Vehicle Tour would be taking a tour at the Depot Station. He said on Sunday, June 23^rd Vince Feaney will discuss Ira Allen. He said the audiences are getting bigger and better. Eugene LaBombard stated that Highgate put up their 250^th banner already.

Any Other Business: Reg Beliveau advised that Elizabeth Malone from Channel 15 asked the Village if they would be interested in installing a traffic cam in Swanton. He said Channel 15 pays for the installation of the cam they just need a location and are working on finding one. He said he told her yes the Village would like one installed and said that he would present it to the Board.

Any Other Business: Reg Beliveau advised the Board that there will be a Public Hearing and Site Visit regarding the Proposed Small Hydroelectric Project on the downtown dam on Tuesday, June 18^th and said this is open to all interested parties. He said the first meeting begins at 1 p.m., the site visit is at 2 p.m. and the second meeting will begin at 4:30 p.m. The meeting will be held at the Village Complex and site visit will be at the lower Swanton dam site, right abutment across from River Lane. He urged everyone to attend.

Any Other Business: Reg Beliveau stated he notified the insurance company about Unit #5 and said he doesn’t know when it will be back up and running. He said the main thing is that no one got hurt. He also stated that Denise Smith from Friends of Northern Lake Champlain stopped by and reviewed some rain garden projects with him. She informed Reg that John Fournier is selling his property on Webster Terrace and he is not interested in doing anything there.

5. Executive Session (If Necessary):

Adam Paxman made the motion to enter into Executive Session at 8:09 p.m. to Discuss Real Estate and a Customer’s Account. Eugene LaBombard seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 8:42 p.m. Chris Leach seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 8:42 p.m. Chris Leach seconded. Motion carried. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:42 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - May 13th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, MAY 13, 2013

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Wayne Elliott, Aldrich & Elliott; and Ch. 16.

Ron Kilburn welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, April 15, 2013 Meeting:

Chris Leach made the motion to approve and accept the Minutes from Monday, April 15, 2013 as presented. Adam Paxman seconded. Discussion: Eugene LaBombard stated that his comment under Any Other Business he meant to say all street signs not just stop signs would be covered by trees. Made change. Ron Kilburn stated the flower boxes that would be placed on the bridge would be cared for by the Village of Swanton and by group members. Motion carried with changes.

2. Approve and Accept Village Warrants through Friday, May 10, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants (#556-#566) through May 10, 2013 as presented. Adam Paxman seconded. Discussion: Adam Paxman asked what vendor Rodney Hunt on Warrant #558 was for. Reg stated he would find out but he believed it was something for the Hydro Plant. Adam also stated the Village has paid a lot to VPPSA lately for purchase power because it has been extremely dry. Ron Kilburn asked about vendor Mountain Air on Warrant #561. Reg stated they maintain the air conditioning contract and they also did work at the Foundry Street pump station. He also asked about vendor VEEU. Reg stated that was the Efficiency VT program and said the Village pays them approximately $350,000 per year. Ron also asked about VEPP Inc. Reg stated that was for purchase power. Eugene LaBombard asked if the $46,936.00 paid to EJ Barrette was for two new trucks. Reg advised yes it was. Motion carried.

3. Swear in Police Officer Joshua Hooper:

The Board recessed at 7:15 p.m. so the Village Clerk could swear in new Police Officers Joshua Hooper and Robert Stanley. Resumed meeting at 7:24 p.m.

4. Wayne Elliott, Water Transmission Project -- Financing:

Chris Leach made the motion to enter into a Water Commissioner’s meeting to hear Item #4, #5 and #6. Adam Paxman seconded. Motion carried.

Wayne Elliott advised the Board that the State of Vermont has recommended combining Contract #2 and Contract #3 into one application for $149,675.00 instead of doing them separately. He said if they agree to this it will replace last month’s motion to apply for Contract #3. He said the reason for this is cleaner financing and he concurs. He said the first payment won’t be due until two years after completing the last contract. He believes the first payment will be due in 2015. Wayne also informed the Board that they had originally stated Contract #2 would be $122,500 but the actual cost is $96,400 so they saved money on that contract. Ron Kilburn asked when they would go out to bid on this. Wayne stated he is hoping for an August timeframe for the distribution contract and next spring on the transmission contract. Wayne said the distribution work should begin in early September of this year. Eugene asked if they would be repaving the whole street they work on or just doing a patch job. Wayne stated they would only repave the trench patch but sometimes there may be an exception. Eugene asked if Mike Menard was involved and Wayne stated yes he was.

Eugene LaBombard made the motion to name Reginald Beliveau, Village Manager, as authorized representative in connection with this project. Chris Leach seconded. He also made the motion to authorize the Village to apply for the Drinking Water State Revolving Loan Funds (DWSRF) necessary to finance and construct Contract #2 and Contract #3 as recommended by the State of Vermont and authorized the filing of the application. Chris Leach seconded. Motion carried.

5. Martha Guarino – Water Connection Request at 432 Maquam Shore Rd.:

Reg Beliveau advised the Board that Martha and Pat Guarino are requesting permission to hook onto the Village Water System on 432 Maquam Shore Rd. He said they are requesting a 450 gpd water allocation. Chris Leach stated they certainly now have the capacity to do so after the Water Treatment Plant upgrade. Chris Leach made the motion to approve the Guarino’s request to connect to the Village Water System at 432 Maquam Shore Rd., with the appropriate fees. Adam Paxman seconded. Motion carried.

6. Tom Michels – Water Connection Request at 94 Maquam Shore Rd.:

The Village Clerk advised the Board that Tom Michels is requesting permission to connect his garage to the Village Water System at 94 Maquam Shore Rd. He is requesting a 200 gpd water allocation and is aware of the necessary fees. Chris Leach made the motion to approve Tom Michels request to connect his garage at 94 Maquam Shore Rd. to the Village Water System with the appropriate fees. Eugene LaBombard seconded. Motion carried.

Adam Paxman made the motion to exit the Water Commissioner’s meeting at 7:45 p.m. Eugene LaBombard seconded. Motion carried.

7. 2012 Audit Review:

Lynn Paradis, Assistant Village Manager, presented the Board with the Kittell, Branagan & Sargent (KBS) Audit Report. She stated they received an unqualified opinion again this year, which means KBS found no auditing problems. Lynn went over the Basic Financial Statements – Village-Wide Financial Statements, Statement of Net Position, Statement of Activities, Fund Financial Statements, Balance Sheet – Governmental Funds, Statement of Revenues, Expenditures and Changes In Fund Balances – Governmental Funds; Statement of Net Position – Proprietary Funds; Statement of Revenues, Expenses and Changes in Net Position – Proprietary Funds; Statement of Cash Flows – Proprietary Funds; Notes to Basic Financial Statements and the Budgetary Comparison Schedule.

The Board discussed the ARRA grant which involved getting over $600,000 worth of projects at 50% the costs. Lynn said that was a three year grant. They also discussed the taxes paid to the Town of Highgate which amounts to approximately $400,000.

Lynn also advised the Board she received a letter stating there were no issues, no disagreements and that everything was in order regarding the audit. She said it was very standard. Ron Kilburn asked how much this audit cost. Lynn advised it cost approximately $20,000 annually. Chris Leach stated this is another reason why he feels the Town and Village should not merge, because the Village is running three businesses and needs to meet a lot of criteria.

8. First Quarter SQRP Report:

Chris Leach made the motion to accept the 1^st quarter SQRP report. Eugene LaBombard seconded. Discussion: Chris Leach stated this shows another good job done by the Village staff. Motion carried.

The Board agreed to move to Item 10.

10. Swanton Village Dental Coverage Review:

Lynn Paradis advised the Board that there will be a 1% decrease in the premium for dental coverage. She said she was also informed that they can now cover kids until age 26 like they do on their medical insurance. She stated she would like permission to offer this benefit to the Village employees and said it would only affect two families.  Chris Leach stated he was in favor of this. Eugene LaBombard made the motion to authorize the Village of Swanton to offer dental insurance to families with kids up to age 26. Adam Paxman seconded. Motion carried.

The Board agreed to move to Item 12.

Chris Leach made the motion to enter into a Water Commissioner’s meeting at 8:17 p.m. to hear Item 12. Adam Paxman seconded. Motion carried.

12. Executive Session – Customer Account:

Chris Leach made the motion to enter into Executive Session to discuss Customer Account at 8:17 p.m. Adam Paxman seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 9:14 p.m. and go back into regular session. Adam Paxman seconded. Motion carried.

ACTION TAKEN: Chris Leach made the motion to deny customer’s request to void $1500.00 from their water and sewer account, however the Board agreed to void all overdue interest charges accrued since May 2011 on that customer’s account. Eugene LaBombard seconded. Chris Leach and Eugene LaBombard in favor, Adam Paxman abstained from vote. Motion carried.

Eugene LaBombard made the motion to exit Water Commissioner’s meeting at 9:15 p.m. Adam Paxman seconded. Motion carried.

The Board moved to Item 9.

9. Swanton Village Electric Rate Case:

Lynn Paradis advised the Board that a notice went out in the utility bills regarding the pending Electric Rate Case public hearing to be held on May 20^th at 7 p.m. here at the Complex. Ron Kilburn asked what the role of the Board would be that evening. Lynn advised they would be there in attendance as spectators. She said the Village attorney as well as their VPPSA representative would be there. She advised they have filed for a 10.69% increase in the electric rates. Reg Beliveau stated that the customers going to solar power has hurt the Village.

The Board moved to Item 11.

11. Any Other Necessary Business:

Chris Leach mentioned that Gallup Court was dug up to repair a sewer service and asked if it was going to be patched. Reg advised the company that dug it up would repair it. Chris also asked if the “Children At Play” sign could be attached to the state speed sign on Gallup Court. Reg said he would ask Mike Menard about that.

Any Other Business: Adam Paxman stated that the swans, Sam and Betty, would be in the week of May 20^th in the Village Green.

Any Other Business: Ron Kilburn stated the fountain in the Village Green was looking bad but Public Works crew member Tod Jones worked on it all day and did a very good job. Ron also mentioned the upcoming 250^th Anniversary events. He said there would be an event held on Wednesday, May 15^th at the Library at noon. He said they will host Franklin and Grand Isle Counties Historical Societies History Appreciation program. Ron also advised they received their Resolution from the Legislature on celebrating the 250^th Anniversary. He said August 10^th through the 17^th will be a full week of activities.

Any Other Business: Lynn Paradis advised the Board she may need to borrow money in anticipation of taxes this year and stated she would have the necessary paperwork ready for their next Board meeting. She also stated the new fire truck is due to be here the first week of June. She said she couldn’t exceed five years on that loan and is seeing interest rates in the 2.5% range. She said their first payment will be due right after taxes are in this year. She stated she is looking for permission from the Board to go ahead with the lowest interest rate she finds. She said she would also have that paperwork ready for their next meeting as well.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 9:45 p.m. Adam Paxman seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 9:45 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - April 15th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, APRIL 15, 2013

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Leonard Stell, Chief of Police; Kristine Stell; Greg Stell; Denise Smith, Friends of Northern Lake Champlain (FNLC); Paul Madden, FNLC; Julie Moore, FNLC; and Ch. 16.

Ron Kilburn welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, March 25, 2013 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, March 25, 2013 as presented. Chris Leach seconded. Discussion: None. Motion carried.

2. Approve and Accept Village Warrants through Friday, April 12, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants (#547-#555) through April 12, 2013 as presented. Chris Leach seconded. Discussion: Adam Paxman asked about a payment to Kevin Lothian for $900. Reg stated it was for a boat purchase in the Fire Department. He also asked about the $12,346.03 payment to the State of Vermont. Reg stated he would find out but believed it was for first quarter taxes. It was determined that was for purchase power.

3. Wayne Elliott, Water Transmission Project:

Wayne Elliott, Aldrich & Elliott Engineering, informed the Board that they have passed the 30 day appeal period regarding the Bond vote for Contract #2 and Contract #3 for the upcoming Water Transmission and Distribution Project. He said he is working on finalizing the necessary documents for Contract #3 for the Application for Drinking Water Revolving Loan Funds and needs the Board to approve and sign the necessary documents. He also stated that he would need the Board to designate Reg Beliveau, Village Manager, as the primary contact representative. Wayne stated that the loan on Contract #3 is for $49,500.00.

He said the State hasn’t issued a priority list yet but he is hoping for a summer bid and fall construction for this project. He said pricing is very competitive right now and stated the permitting process is very straight forward as well. Chris Leach asked Reg if he reviewed these documents and asked if he had any concerns. Reg stated he had reviewed them and is satisfied with the loan application documents.

Chris Leach made the motion to name Reginald Beliveau, Village Manager, as authorized representative in connection with this project. Eugene LaBombard seconded. He also made the motion to authorize the Village to apply for the Drinking Water State Revolving Loan Funds (DWSRF) necessary to finance and construct Contract #3 and authorized the filing of the application. Eugene LaBombard seconded. Motion carried.

4. Friends of Northern Lake Champlain -- Storm Water Project:

Julie Moore, FNLC, explained to the Board that during the spring and summer of 2012, Stone Environmental staff identified and evaluated storm water problem areas in Swanton Village and Town. She stated she would like the Board to look over these recommended projects because the Agency of Natural Resources will be doing another round of grant money for these types of projects. She stated the Village could apply for and potentially receive some of these grant funds. She stated some of the areas that need attention are the Swanton Village Complex, Taylor Drive, Route 78 and Brooklyn St., the Swanton Elementary School, Thibault Parkway and Spring St., Greenwich St., Grand Avenue and Marble Mill. Reg stated that the rain garden project started 18 months ago at Marble Mill has been nixed due to the 100 year flood plan.

Adam Paxman stated that the residents on Taylor Drive already deal with water in their basements from time and time and definitely didn’t want to add to that problem. Eugene LaBombard stated that if you dug down 6 inches on Spring Street you would get water and agreed with Adam. They don’t want to add ground water to the Village residents’ basements.

Paul Madden stated that some of these mentioned areas and projects could be done by Village employees. He stated the main focus of these projects is to remove as much phosphorus as possible before reaching the river.

Chris Leach asked if they could review the projects given them and then FNLC could check back with the Board to see if they want to move forward. Ron Kilburn asked about the dates on the documents and stated he was disappointed they were just receiving them now. Julie explained the project timeline and also the printing of the documents. She stated they just wanted the Board to look these projects over and if they are interested they would help them apply for grant money or she said the Village could apply on their own. Eugene asked if there was a timeframe or mandate to get these projects done. Julie said there isn’t a mandate as of yet.

Denise Smith stated that FNLC is a non-profit group that was started 11 years ago to help clean up the lake. She said for the last six years Paul Madden has done a lot of ground work and has brought awareness and educational programs to the community. She said FNLC will be having a plant sale in the Village Green on Saturday, May 11^th and urged everyone to stop by. They thanked the Board for listening and reviewing these projects and said they would keep in touch with the Board. They said they would be presenting the Joint Legislative Body with the Town projects as well next week. The Board thanked all FNLC members for their information.

5. Greg Stell -- Eagle Scout Project at Flat Iron Park:

Greg proposed to the Board of Trustees that he would like to raise funds to have a 4’x3’x8” marble monument constructed with a sundial on top to honor the past, present and future servicemen for his Eagle Scout project. He said he would like to have this located in Flat Iron Park. Chris Leach stated he has been working on this and likes his idea. He said he went to Champlain Monuments and they have a drawing and quote on the monument already there. Greg said he spoke with Plouff Monuments but said he would check with Champlain also. Chris also stated the VFW may help with the project. Greg stated he would use Barre granite and was told that was the granite used in the monument already in Flat Iron Park. The Board thanked Greg and supported his effort. Greg stated he would need a project beneficiary to send to the Scout Council.

Chris Leach made the motion to appoint Reg Beliveau as beneficiary for Greg Stell’s Eagle Scout Project. Adam Paxman seconded. Motion carried. The Board stated Greg could call on them with any questions he may have. Greg stated he would keep the Board updated on his project.

6. Revisit Public Notice Policy:

Chris Leach stated that utility poles throughout the Village had nails in them and he mentioned how dangerous that is for the electric department. He said he would like garage sale notices properly located on a Message Board but that didn’t get voter approval. He said he is irritated by all the signs in inappropriate places. He doesn’t want to burden the Police Department but said something needs to be done about this. Reg Beliveau suggested maybe doing an insert in the utility bills notifying people about where to post signs/notices. Chris Leach said he would like to visit this issue from time to time.

7. Any Other Necessary Business:

Chris Leach asked what caused the power outage last week. Reg thought it was a motor vehicle accident. Chris wanted to thank the Highway crew for a job well done sweeping Gallup Court. He asked what the policy was on picking up brush piles from a resident’s home. I told him I thought if there was a wind or snow storm the Highway crew would pick up brush, other than that they would if it’s from a tree trimmed in the right of way. If not a Village resident can bring their brush to the burn pile on Lafar Street.

Any Other Business: Adam Paxman reminded resident’s that the Winter Parking Ban ends on April 15^th. He also stated the Chamber of Commerce will be holding their Annual Car Show on Saturday, July 27^th from 9 a.m. to 2:30 p.m. On behalf of the Chamber he is requesting use of the Park on that date. Eugene LaBombard made the motion to approve the Chamber of Commerce’s request to hold their Annual Car Show on Saturday, July 27^th from 9:00 a.m. to 2:30 p.m. in the Village Park. Chris Leach seconded. Motion carried.

Any Other Business: Ron Kilburn said that a group of citizens got together on March 30^th regarding a movement to pay more attention to downtown Swanton Village. He said he hopes it leads to better things and more businesses in Swanton. He said they will meet again on April 11^th and the group has grown to over 20 people. He said they are requesting permission to install three flower boxes on each side of the bridge. He asked if the Board and Reggie supported that. Chris stated he was concerned about vandalism. Eugene stated he has seen this in other communities and they look very nice. Ron said this was a small but positive gesture. He said they would also like to illuminate the dam at night. Eugene asked who would care for the flowers. Ron said the group along with Swanton Village employees would take care of them and said they would be anchored to the bridge railing. The Board members agreed to this. Ron said the group is called “Our Community, Our Downtown.”

Any Other Business: Eugene LaBombard stated that when the leaves come out it may cover some of the street signs. Chris said he would keep an eye out for that and would let Mike Menard know if he see’s any.

Any Other Business: Ron Kilburn asked if there was any interest in putting up a digital speed sign that tells the speed of a passing car. Chief Stell stated that he tried getting one through grant money but there were none available. He said he would look into it again.

Any Other Business: Reg Beliveau asked Ron Kilburn if he was upset with him for not getting the Board the Storm Water Report in a timely manner. Ron stated he thought it was a lot of information to present and he said the Board wasn’t able to ask intelligent questions. Reg stated that what they presented tonight was the first he saw of it.

Ron Kilburn stated the Board would need an Executive Session to discuss Real Estate.

8. Executive Session (if necessary):

Adam Paxman made the motion to enter into Executive Session to discuss Real Estate at 8:47 p.m. Eugene LaBombard seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 9:12 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 9:13 p.m. Chris Leach seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 9:13 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - March 25, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, MARCH 25, 2013

9:45 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Leonard Stell, Chief of Police; Kristine Stell; Greg Stell; Denise Smith, Friends of Northern Lake Champlain (FNLC); Paul Madden, FNLC; Julie Moore, FNLC; and Ch. 16.

Ron Kilburn welcomed all and called the Regular Board of Trustees meeting to order at 9:45 p.m.

Unless otherwise noted, all motions are carried unanimously.

1. Approve and Accept Minutes from Monday, March 11, 2013 Meeting:

Adam Paxman made the motion to approve and accept the Minutes of Monday, March 11, 2013 as presented. Chris Leach seconded. Discussion: Reg Beliveau stated that Mike Menard checked the crack in the road at Spring St. and Lavoie Ave. and said it was caused from the frost. Eugene LaBombard stated his granddaughter hit a huge pothole on the bridge. Reg stated he would let Mike know. Chris Leach also stated he would like to add public notice/signs to the next agenda. Motion carried.

2. Approve and Accept Village Warrants through Friday, March 22, 2013:

Eugene LaBombard made the motion to approve Village Warrants (#543-#546) through March 22, 2013 as presented. Adam Paxman seconded. Discussion: Chris Leach asked if the $3,250 paid to Kittell, Branagan and Sargent was part of the audit. Reg advised it was. Adam Paxman asked about the $7303.90 paid to Paul Nolan. Reg advised that was for the Lower Dam issue. Motion carried.

3. Mylan Request Water Allocation Approval for Plants A&D, Jonergin Drive, Swanton:

Chris Leach made the motion to enter into a Water Commissioner’s meeting at 10:10 p.m. Eugene LaBombard seconded. Eugene LaBombard made the motion to approve Mylan Technologies request for a water allocation of 200 gpd. Chris Leach seconded. Motion carried.

Adam Paxman made the motion to exit Water Commissioner’s meeting at 10:15 p.m. Chris Leach seconded. Motion carried.

4. Any Other Necessary Business:

Reg Beliveau informed the Board that Mike Menard and his crew worked on a water leak on Sunday and they received a thank you note from Marilyn and Roger Livingston. He said that it was nice to hear appreciation.

Any Other Business: Reg Beliveau informed the Board that they are closer to receiving funds from Efficiency VT for the Water Treatment Plant upgrade. He said they will need to visit the plant and look at all the upgrades before determining how much money will be given.

Any Other Business: Eugene LaBombard informed the Board that himself as well as the Village Clerk will be out of town and requested the next meeting to be held on April 15^th. The Board agreed to this.

5. Executive Session (if necessary):

None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 10:37 p.m. Chris Leach seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 10:37 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                              Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                                          Date

Trustee Meeting Minutes - March 11th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, MARCH 11, 2013

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:02 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Swear in elected officials for 2013: Ronald Kilburn, Village President (one year term); Eugene LaBombard, Village Trustee (three year term); Dianne Day, Village Clerk (one year term) and Betty Cheney, Delinquent Tax Collector (one year term):

Chris Leach swore in Dianne Day as Village Clerk; Dianne Day swore in Ronald Kilburn as Village President; Dianne Day swore in Eugene LaBombard as Village Trustee.

2. Appoint a Treasurer for the Village of Swanton for 2013:

Chris Leach made the motion to appoint Dianne Day as Village Treasurer for 2013. Adam Paxman seconded. Dianne Day accepted. Motion carried.

3. Approve and accept Minutes from Special Meeting February 20, 2013 and Minutes from Informational Meeting and Public Hearing February 26, 2013:

Eugene LaBombard made the motion to approve the Minutes from February 20, 2013 and the Minutes from February 26, 2013 as presented. Adam Paxman seconded. Discussion: Eugene LaBombard asked if there has been progress made on the electric rate case. Reg Beliveau stated that they have filed it and will be inserting notices to the customers. The rate increase will take effect April 2013. Ron Kilburn wanted it noted that his comment about the woodchip trucks speeding wasn’t between the hours of 3 and 4 p.m., he said he noticed it all throughout the day. I advised the Board that I spoke with the Chief of Police about this. Motion carried.

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4. Approve and Accept Village Warrants through Friday, March 8, 2013:

Eugene LaBombard made the motion to approve and accept the Village Warrants (#534- #542) through March 8, 2013 as presented. Chris Leach seconded. Discussion: Adam Paxman asked why the Village paid Burlington Electric $3,369.16. Reg stated that was for Mutual Aid from last fall. He said they called Enosburg Electric for aid but they couldn’t make it. Ron Kilburn asked what the $300,000 paid to Union Bank was for. Reg stated that was for the bond anticipation note for the Water Plant upgrade. Eugene LaBombard asked about Maryland State Police for $45, Reg advised the Police Department ordered some equipment from them. Motion carried.

5. Any Other Necessary Business:

Adam Paxman advised there is a big crack down the center of the road by Spring St. and Lavoie Ave. Reg advised he would have Mike Menard look at it, but it’s because of the heavy frost this year.

Any Other Business: Chris Leach asked if Betty Cheney had been sworn in as Delinquent Tax Collector. I advised him that I swore her in on March 7, 2013 so she could continue to collect delinquent taxes. He also mentioned the empty store front on Merchants Row because Scampers consolidated into one store.

Any Other Business: Eugene LaBombard stated he wanted to thank the Village voters for their support last Tuesday. He said they supported the Village in a good way. He stated Wayne Elliott would be busy working on the Water System Improvement Bond that passed. Reg stated he has talked with him and they are excited to start this project. Reg stated the Village employees also wanted to thank the voters for all their support. Adam stated that the Tri-Town Rec Committee will be petitioning for another vote on the Arena.

Any Other Business: Chris Leach stated the Message Board article was defeated last week so wanted to encourage residents to not put up any non non-profit signs or banners. Ron Kilburn asked if maybe two 4x4 post could be installed for banners.

Any Other Business: Reg Beliveau stated he is looking into purchasing a large banner to put out front to advertise informational meetings, votes, etc. He said he would like to install two removable posts to hold the banners.

Any Other Business: Ron Kilburn stated the 250^th celebration planning is moving along nicely. He said they have held two meetings so far and there are some definite things already planned and a long list of potential ideas. He said their first event will be held Saturday, April 6^th at the Village Complex at 1 p.m. There will be a program on some of the earliest antique furniture. At 6 p.m. they will hold Saturday Night at the Movies. He said they have a very good committee with lots of energy and enthusiasm. Reg showed the Board the poster he had made in time to display on Town Meeting Day. It was an old picture of Merchants Row. He said Rich Kelley helped him with this. Ron stated Rich has done a great job on the 250^th Celebration website also. Reg advised that while cleaning out the garage the Public Works department found a very old fire hydrant dated 1895. He said the Fire Department was established in 1889.

6. Executive Session (if necessary).

None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 7:30 p.m. Eugene LaBombard seconded. There being no further business at hand Ronald Kilburn, Village President, adjourned the meeting at 7:30 p.m.

_____________________________________                      _______________________________________

Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date

INFORMATIONAL MEETING & PUBLIC HEARING - February 26th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

INFORMATIONAL MEETING & PUBLIC HEARING

TUESDAY, FEBRUARY 26, 2013

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Leonard Stell, Chief of Police; Rick King, Fire Chief; Wayne Elliott, Aldrich & Elliott; Darcy Scott, Sandy Kilburn, Ron Reynolds, Dick Thompson, Jason Cross, Larry Wall, Louise LaBombard, Suzanne Washburn, Darla Blondo and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Informational Meeting and Public Hearing and called the meeting to order at 7:05 p.m. He led everyone in the Pledge of Allegiance and also led a Moment of Silence for longtime community member Alan Winters.

Unless otherwise noted, all motions carried unanimously.

1. Informational Meeting & Public Hearing – 2013 Village Annual Warning and Water Bond for Reservoir Transmission Line and Village Distribution Lines:

Ron Kilburn, Village President, reminded everyone that Swanton Village and Town will be celebrating their 250^th anniversary celebration this summer. He read the 2013 Village Annual Warning. Reg Beliveau, Village Manager; read the General Fund and Highway Fund articles and asked if there were any questions. None were asked. He then read the Fire Department article and asked Rick King to help explain some of their budget items. Rick stated they tried to keep their budget as low as possible but the new truck has been ordered and will be delivered this summer. He said his budget went up $6,482 and some of that was insurance, things they could not control. He thanked everyone for past support and hopes they will continue to support the Fire Department. Larry Wall asked questions about the maintenance of the vehicles and accident calls. Reg Beliveau also stated the volunteer firefighters have not received a pay increase since 2006. He said he has asked them about it and were told no because they would rather put that money into equipment and training. He says that says a lot about the department.

Reg read the Police Department article and asked for questions. Ron Reynolds stated he had several. He asked about the department having 6 full time and 5 part time officers so why are they hiring another part time officer. He asked about the miscellaneous income increasing, the Town of Swanton police contract stating covering the Town of Swanton and Highgate is costing the Village taxpayers money, he asked about grant money going from $37,462 to $0 and also asked about the non cash gift that’s listed in the Village Report. Lynn Paradis, Assistant Village Manager, stated the grant income refers to the SRO (Student Resource Officer) that works at MVUHS. She said there is no longer a contract in place for the coming year and MVU will now pay  his salary so she couldn’t list it under grant income. Instead his salary is listed in the miscellaneous income. Lynn also stated that the Town Police Contract is for Swanton Town only, they do not cover the Town of Highgate. Chief Stell advised that the non cash gift was from the State of Vermont Military Department. He said they received two humvees and a boat and are able to let other departments in the Village use them. He said the humvees are equipped with all sorts of things that would help the Public Works and Electric Departments out in an emergency. He said the boat will be used by the Fire Department. Lynn also explained the Town Police Contract only list $29,190 for 2013 because she doesn’t have a signed contract in place for that either. She said the voters will need to approve it in March so until then it’s not on the books. Dick Thompson stated the Town lists it as an expense for the year and asked why she didn’t book it. She stated her accounting practices lead her to do it this way and that whether it’s listed or not it doesn’t change the tax rate. Ron Kilburn stated his questions were addressed and that they would now move on.

Reg then read the Surplus Funds article and Larry Wall stated this has been a bone of contention with him. He feels if there are surplus funds in a department they would be inclined to overspend those funds on something they really didn’t need which would affect the taxpayers. Chris Leach stated the voters addressed this years’ ago and requested they do this. He said it helps offset budgets and is used to purchase something useful. He said they could show the taxpayers where all funds go. Lynn stated she agreed with Mr. Wall but said as of now there is a little bit of a surplus in the Police and Fire Departments. She said the surplus funds in the Highway Department were turned back to the taxpayers because of First Street needing to be re-paved.

Reg then read the Message Board request article. Chris Leach stated they received bids on this and it will cost $5200 to build a Message Board to be placed downtown. They are thinking of possibly putting it over by the Chamber office. He said this board will also be able to hold banners and they will do away with the public notices at the end of First Street in the park. He said this would be neat and attractive and designed to fit downtown. Suzanne Washburn stated the Chamber of Commerce should pay for this. Chris said their tradition has been to beautify the parks paid for by the Village not the Chamber of Commerce. Adam Paxman said it’s not definite that it’s going by the Chamber Office. Darla Blondo said she agreed with Suzanne on this issue. The Board said that’s why it was added to the Ballot, so the taxpayers can decide.

Ron Kilburn asked if there were any further questions regarding any of the budget items. None were asked. He thanked everyone for their questions. He stated the Public Hearing would be heard next.

Reg Beliveau began the Public Hearing by informing everyone of the many water breaks Mike Menard and his crew have been working on recently. He showed the difficulty in getting to the water break on the transmission line that is located down by the river behind Hodgdon Brothers. He said the last break they worked on totaled 33 hours and was in the middle of a snow storm. He said the crew worked through the night so customers were not affected by loss of water. Reg also mentioned the water leaks on Canada and Dunning Street, Middle Road and Grand Avenue. He said there is another leak on the transmission line as well and the crew will get to that one as soon as they can.

Wayne Elliott, Aldrich & Elliott Engineers, explained that his firm did a study of the Village water system back in 2009 to identify transmission and distribution deficiencies. He said they then prioritized areas for improvements. He stated the Reservoir Transmission Main Problems are: It’s still the original 12” cast iron pipeline susceptible to leaks and water loss, portions of the pipeline are under the Missisquoi River and not accessible for maintenance or repairs, undersized pipes limit fire flows to the Village and if the main is out of service, very limited fire protection is provided to the Village and a recent leak took approximately 33 hours to locate and repair.

Wayne explained the Distribution Piping Problems include: original 1940’s cast iron pipelines with universal joints, potential for frequent leaks and water loss, 2 recent leaks were repaired, the latest on Canada Street caused a water loss of about 130,000 gpd (gallons per day); and said that areas with 6” pipes are undersized for fire flow conditions.

Aldrich & Elliott recommended Water System Improvements are: Reservoir Transmission Main (Contract No. 2) and Distribution Piping (Contract No. 3). The Reservoir Transmission Main Contract No. 2 would install 12,000’ of new 16” transmission main on Robin Hood Drive, Rail Trail, Waugh Farm Rd., Donaldson Rd. and Reservoir Rd. They would also directional bore under the river crossing. Distribution Piping would be installed on Fourth Street, Second Street and Canada Street. Wayne advised there would be 1,120’ of new 12” waterline installed on Fourth Street from Grand Avenue to Liberty Street. There would also be new water services and curb stops installed along with new fire hydrants and new valves. Second Street would have 1,200’ of new 10” waterline installed from Grand Avenue to Greenwich Street. There would be new water services and curb stops along with new fire hydrants and new valves. Canada Street would have 1,400’ of new waterline installed from Grand Avenue to Spring Street with new water services and curb stops, new fire hydrants and new valves.

Wayne showed the Total Project Cost Summary to be: Contract No. 2 Reservoir Transmission Main $2,070,000 and Contract No. 3 Distribution Piping $1,000,000 for a total of $3,070,000. He explained the Bond Vote amount requested is $3,070,000. He said the Village would also seek approval to use the uncommitted funds from the Water Treatment Plant upgrade which is $800,000. If approved the total bond would be $2,270,000. Wayne explained the available funding source is the State of Vermont Drinking Water Revolving Loan for a term of 20 years with an interest rate of 3.0%. He said the annual loan amount would be $206,300.

The Projected Impact on Water Rates: Debt retirement paid by Village and Town water customers, the loan repayment begins in 2016, the monthly water bill will increase by $4 per month for a typical Village residential customer.

Suzanne Washburn asked if this was part of the $8.75 million dollar contract the Village asked for a few years ago and asked if the Village is getting less feet of coverage for more money now. Wayne stated yes they are getting less work done and each year it increased by 3 to 4%. He said smaller jobs throughout the Village could be done through capital expense funds and not by bonds. Suzanne said that had they gotten approval a few years ago the Village would have more feet of coverage. She urged the taxpayers to approve this article. She said the Highway crew is always on task when there is a break and they should be commended for their work.

Reg also advised everyone that Lynn has been working with Mike on a 5 year plan. They are now funding depreciation in the water rates and are hoping to repair 500 feet of pipe each year on some of the smaller streets throughout the Village. The Village will be able to pay cash for these jobs by funding depreciation.

Larry Wall stated the park benches in the Village Green are very nice and asked if any trash receptacles were going in. Reg stated yes they are going to order some.

Reg Beliveau showed everyone the Village’s Year in Review 2012 slideshow of various projects done throughout the Village of Swanton. Some of the projects shown were construction at the Water Plant, installing the Transformer on Elm Street, Swanton Mobil job, safety training in the Electric Department, Verizon Tower ready work at the Complex, the installation of Unit #5 at the Hydro Plant, Fish and Wildlife stocking salmon by the Power House, the Solar Aerator installation at the Waste Water Plant, the 16” valve installed on the water transmission line behind Project 10; planting trees in the Village Green, the new benches, new sidewalks installed, MVU artwork in the Office, the Duck Stamp artwork displayed, the new Complex sign, new vinyl siding on the Complex, the Village President and Police Officer Andrew Underwood being sworn in and the 2012 retiree’s.

Reg also mentioned some of the 2013 upcoming projects which include fixing more water main leaks, transmission and distribution upgrades, sidewalk repair, park improvements, First Street paving, bridge deck repairs, UV System upgrade at the Waste Water Plant, pole replacements in the Electric Department fiber optic cable to be run at Water Plant and Waste Water Plant as well as completing lagoons.

Lynn also stated that Swanton Village continues to have the lowest electric rates in the State of Vermont and that is a huge testament to the Hydro Plant and trimming our lines. She stated the tax rate went from .6524 to .6872. The Board thanked those who attended.

2. Any Other Necessary Business:

None

3. Executive Session (if necessary):

None

ADJOURN: Adam Paxman made the motion to adjourn the Informational Meeting and Public Hearing at 9:10 p.m. Chris Leach seconded. There being no further business at hand Ronald Kilburn, Village President, adjourned the meeting at 9:10 p.m.

_____________________________________                      _______________________________________

Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date