Trustee Meeting Minutes - October 28th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, OCTOBER 28, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, October 7, 2013 Meeting:

Chris Leach made the motion to approve and accept Minutes from Monday, October 7, 2013 as presented. Adam Paxman seconded. Discussion: Reg Beliveau requested that I add to the Minutes that Village employees can also choose the Gold Plan and Silver Plan from Blue Cross Blue Shield as well as the Platinum Plan. Reg stated that Lynn Paradis has tried several times to enroll the employees into the plan to no avail. Chris Leach asked if the Village changed the eye or dental insurance. Lynn advised there were no changes made to those insurance plans. Motion carried with changes.

2. Approve and Accept Village Warrants through Friday, October 25, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants #620-#629 through October 25, 2013 as presented. Chris Leach seconded. Discussion: Chris Leach mentioned the VPPSA bill for $258,976.20. Lynn stated that even with all the rain they’ve had they have paid a lot in purchase power. Chris Leach asked about Union Bank payment for $85,840.08. Lynn advised that pays off the anticipation note at the Water Treatment Plant. Eugene LaBombard mentioned Union Bank for $2745.65. Lynn said she is waiting to get reimbursed on that. Motion carried.

3. MVUHS Substance Free Committee Coin Drop Request:

Eugene LaBombard made the motion to approve MVUHS’s request to hold a Coin Drop on Saturday, November 2, 2013 from 9 a.m. to 12 noon with a rain date of Saturday, November 9, 2013 from 9 a.m. to 12 noon. Chris Leach seconded. Motion carried.

4. September Financial Review:

Lynn Paradis, Assistant Village Manager, presented the Board of Trustees with the September financial reports for each department.

Electric Fund: Lynn discussed Residential Sales, Solar Credits, Purchase Power, and Fixed Asset Purchases. Eugene LaBombard asked about the fuel tax and Ron Kilburn asked about the maintenance of line labor. Lynn also stated that the Department of Public Service had an issue with the Village paying cash for fixed asset purchases. She said their next bucket truck will be leased. She said the next bond in the electric department will be paid off in 2016. She said they would have to be picky on what they buy over the next few years.

Water Fund – Lynn stated they are over budget in maintenance in the Water Fund. Chris Leach asked if the contractor doing the water project would be penalized for breaking water lines. Reg stated he has been having conversations with the contractor regarding that. Lynn said their water loss number has gone way down and that is a good sign. She also said that when they are doing the budget she would like the Trustee’s to approve the rate structure because the rate’s need to go up for the 2014 bond payment.

Sewer Fund – Lynn stated the chemical costs are under budget so far this year but will be close to budget by year end. Chris Leach asked if there was any more pressure by the State of Vermont about the storm water. Reg Beliveau stated no and that discharge levels are being reduced.

Highway Fund – Lynn stated they are under budget in labor but winter is coming and that could change. She said the public works labor is budgeted in the water, highway and sewer departments, depending on what they are working on. Chris Leach asked if the Town helped haul snow during a large snow storm. Reg said no, they do their own and the Village hauls their own. Lynn mentioned the grant from the State of Vermont to work on the surface of the bridge for $23,000. She said so far they have spent $10,000 of the grant money and in the spring will work on it some more then she will submit it for reimbursement. She said she has until June to do so.

General Fund – Office, Fire & Police – Lynn said she found money left in a stock in Prudential Phoenix & Virtuous for parks and plant maintenance. Ron Kilburn stated that the repairs to the fountain the park is going to cost a lot of money.

Fire Department – Lynn said there are no issues in the Fire Department and that the new fire truck is in the budget.

Police Department – Lynn stated they are over budget in the Town Contract line item because she had only budgeted three months. She said she now has a three year contract. She also mentioned the equipment line item stating that was grant money used for a license plate reader and for radios.

Commercial Building Fund – Chris Leach asked if it would be wise to think about selling the memorial building. Lynn stated they made about $8200 this year and said next year they may break even due to repairs on the building that need to be done.

Lynn advised the Board members to look over these individual budgets and to let her know if they had any questions.

5. Any Other Necessary Business:

Reg Beliveau stated the pipe on Fourth Street is laid and they are tying in services this week. He is hoping to have sidewalks in before winter time. He said the water line is working and has no leaks in it. Ron Kilburn stated he noticed they added a fire hydrant on Second Street. Reg also mentioned the gas leak they had on Second Street when the contractor hit a gas line. He said he had a very poignant discussion with the contractor and with VT Gas. He said everyone was safe. Ron Kilburn asked if there were any anticipated expenses by Flat Iron Park. Reg stated no this was all part of the project and said they are ahead of schedule. Reg also stated the contractor couldn’t believe how well the Village Public Works crew takes care of the Village residents.

Any Other Business: Reg Beliveau stated that a camera has been installed at the Chamber of Commerce building office and that they are just waiting for a few connections from Comcast and it will be up and running.

Any Other Business: Reg Beliveau stated regarding the Jewett Street issue, they met with Mr. Demar at Pike Industries and he said to limit traffic they will go in the back entrance way after hours. He said they would continue to have conversations with everyone involved.

Any Other Business: Chris Leach stated he attended the NWSWD retreat last weekend regarding Act 149. He said that new law became law but it’s upsetting because there is no way to enforce it but by 2015 everyone will have to recycle and by 2020 everyone will have to compost. He said he would keep the board informed. He also said the price for getting rid of trash is not going down.

Any Other Business: Adam Paxman asked Reg where he was regarding the utility pole ordinance. Reg stated he may not need one. He said Swanton Village is working well with other utilities and the second poles on First Street may be down real soon.

Adam stated he needed to discuss Real Estate and Legal Matters in Executive Session.

Any Other Business: Chris Leach asked if the brown leaf bags were meant to be left open by the residents. Reg stated yes, the public works crew picks them up that way and puts them in the compost pile.

6. Executive Session to Discuss Contract Negotiations:

Adam Paxman made the motion to enter into Executive Session to discuss Contract Negotiations, Real Estate and Legal Matters at 8:05 p.m. Chris Leach seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:49 p.m. Adam Paxman seconded. Motion carried.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:49 p.m. Adam Paxman seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:49 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - October 7th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, OCTOBER 7, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, September 30, 2013 Meeting:

Chris Leach made the motion to approve and accept Minutes from Monday, September 30, 2013 as presented. Adam Paxman seconded. Discussion: Referring to the last meeting Minutes, Reg Beliveau stated that he looked up the Town of Swanton check and it was from a resident who paid both Town and Village taxes in one check so the Village had to refund the Town. Adam Paxman stated that the Alburg Bridge should be called Missisquoi Bay Bridge. Ron Kilburn stated he still had to set up a meeting with Mr. Demers regarding the Jewett Street situation. Motion carried with changes.

2. Approve and Accept Village Warrants through Friday, October 4, 2013:

Adam Paxman made the motion to approve and accept Village Warrants #618-#619 through October 4, 2013 as presented. Eugene LaBombard seconded. Discussion: Adam Paxman asked what the payment of $2864.48 to BAU/HOPKINS vendor was for. Reg stated that was for the Foundry Street Pump Station work. Motion carried.

3. Set Insurance Budget:

Lynn Paradis, Assistant Village Manager, explained to the Board that the Village of Swanton now offers a high deductible insurance plan for the Village employees. She said the Village pays for 96% of this plan and it cost approximately $465,897 per year. Lynn advised that with the new insurance plans offered, no Village employee would qualify for tax incentives. She provided the Board with information she has received and figured the Silver Plan would cost Village employees approximately $14,000 per year, the Gold Plan would cost them approximately $11,000 per year and the Platinum Plan would cost them approximately $5,000 per year. She said they had a choice of going with either MVP or Blue Cross Blue Shield and she is recommending to the Board that they go with Blue Cross Blue Shield and offer their employees the Platinum Plan. She said with this plan it would cost them an estimated $499,435 per year but the employee would pay their out of pocket maximums. Chris Leach asked what would happen if the Village didn’t offer health care coverage to their employees. Lynn said they would face a penalty. Eugene LaBombard asked if they would be locked in yearly and Lynn advised they would have to do this on a yearly basis. Adam Paxman had Lynn change from 96% to 95% and see what that did to the employees contribution. Adam asked if the employees would rather see more of an increase come out of their  paycheck or pay more in deductibles and out of pocket expenses. I advised I thought most employees would want less out of their paycheck and pay more out of pocket expenses when and if they went to the doctors.

Adam Paxman made the motion to authorize the Village of Swanton to offer Village employees the Blue Cross Blue Shield Platinum Plan Standard Insurance funded at 96%, noting that Village employees can also choose the Gold Plan or Silver Plan. Chris Leach seconded. Motion carried.

4. Any Other Necessary Business:

Lynn Paradis, Assistant Village Manager, advised the Board that she had the Water Bond Anticipation Note for $500,000 that needed authorization and signatures.  She said this is for the Fourth and Second Street Water Project. She said she received approval to use the Union Bank checking account for this project and said she got an interest rate of 1.25% from Union Bank for this note. Reg Beliveau stated the Fourth Street project is going very good.

Eugene LaBombard made the motion to authorize the Village of Swanton to borrow $500,000 from Union Bank with an interest rate of 1.25% for the improvements or replacement of existing water lines. Chris Leach seconded. Motion carried.

Any Other Business: Lynn Paradis handed out budget information to the Board for them to look at for their next meeting.

Any Other Business: Reg Beliveau advised the Board he would be working with the school children Tuesday, Wednesday and Thursday Oct. 22, 23 & 24^th on Fire Prevention.

Any Other Business: Adam Paxman advised the Board that the pumpkin lighting event would not be taking place this year in the park but said hopefully it would next year.

5. Executive Session (If Needed):

None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:35 p.m. Adam Paxman seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:35 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - September 30th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, SEPTEMBER 30, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk; Leonard Stell, Chief of Police and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, September 9, 2013 Meeting:

Adam Paxman made the motion to approve and accept Minutes from Monday, September 9, 2013 as presented. Chris Leach seconded. Discussion: Reg Beliveau stated that the vendor DMS Machinery mentioned at the last meeting was for a shear pin at the Hydro Plant. I stated that in the last Minutes I had listed Eugene LaBombard as present but he was not. Motion carried with changes.

2. Approve and Accept Village Warrants through Friday, September 27, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants #610-#617 through September 27, 2013 as presented. Adam Paxman seconded. Discussion: Adam Paxman asked what the payment made to the Federal Energy Regulatory Commission (FERC) for $23,263.23 was for. Reg stated that was for the annual licensing fee at the Hydro Plant. He also asked what the Town of Swanton was paid $2580.93 for. Reg stated he would find out. Motion carried.

3. Discuss Petition Received Regarding 15 Spring Street:

Chris Leach stated this is primarily a dog complaint issue and asked if the Town of Swanton was aware of this issue. Reg stated the Town was aware and said they have been for a long time. Chief Stell stated he researched this noise issue and checked the log book back over a two month period. He said he could not find one complaint and said he spoke to two people on the petition and encouraged them to call regardless of the time. Eugene said he is aware that the police department has been there but said it could have been longer than six months ago. Chris Leach asked if they could find out if the animals there were licensed and if the health officer could check on the trash that was piling up. Reg offered to mediate with the neighbors and the tenant to see if he could resolve some of the issues between them. He said he would also talk to the landlord.

4. VT Route 78 Construction Discussion:

Adam Paxman stated they are paving from the Missisquoi Bay Bridge down Route 78 stopping 150 yards from the Village line with that being the main problem area. He said he filled out a questionnaire and offered to get on a committee and asked Chris Leach to join him. He said Chris Leach didn’t make the last JLB meeting so he just wanted to bring him up to speed on what they discussed on this topic that night. He said Warren Fournier told him it takes years to get anything done and it’s very frustrating. Ron Kilburn also gave and read a copy of the letter he sent to Richard Tetrault with the VT Agency of Transportation. Chris thanked Adam and Ron for the update.

5. Any Other Necessary Business:

Chris Leach stated good job done on Operation Northern Lights.

Any Other Business: Chris Leach asked how the rate case was coming. Reg Beliveau stated the Public Service Board ruled a 1% rate increase was all they would allow based on their tier and said they gave the Village some homework to do regarding how they fund some projects.

Any Other Business: Adam Paxman stated the ladies that held the pumpkin carving event in the park last October would like to do so again this year. He said they would like the Chamber to be involved with them somehow and would let the Board know when he had more information on the event. He asked when the Board would start working on budgets. Reg stated Lynn would have information for them soon.

Any Other Business: Eugene LaBombard asked if Reg had any information on insurance for them yet. He said they would have a meeting next week on insurance.

Any Other Business: Reg Beliveau stated he searched previous years’ minutes about moving the scales on Jewett Street and said we couldn’t find anything. It was determined that this was discussed previously but nothing ever materialized. Reg stated that speed was a concern on Jewett Street and he said the Police Department had done a speed study there. He said out of 444 vehicles the average speed was 20 mph. Reg stated he talked with the business owner about the early trucks and he said he is willing to work with the residents there. Ron Kilburn is going to set up another meeting and will get back to the Board with his results.

6. Executive Session (If Necessary):

Ron Kilburn stated he had brought with him the conveyance of the dam rights from the Town of Swanton to the Village of Swanton and needed an Executive Session to discuss Legal Matters and Real Estate. Eugene LaBombard made the motion to enter into Executive Session to Discuss Legal Matters and Real Estate at 8:08 p.m. Adam Paxman seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 8:25 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: Reg Beliveau will submit invoice for payment to the Village of Swanton.

ADJOURN: Chris Leach made the motion to Adjourn the Regular Board of the Trustees meeting at 8:26 p.m. Eugene LaBombard seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:26 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - September 9th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, SEPTEMBER 9, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk; Brad Aldrich, Aldrich & Elliott; and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, August 19, 2013 Meeting:

Adam Paxman made the motion to approve and accept Minutes from Monday, August 19, 2013 as presented. Chris Leach seconded. Discussion: None. Motion carried.

2. Approve and Accept Village Warrants through Friday, September 6, 2013:

Adam Paxman made the motion to approve and accept Village Warrants #603-#609 through September 6, 2013 as presented. Adam Paxman seconded. Discussion: Chris Leach asked what vendor Sambatucada for $600.00 was for. Reg stated that was part of the 250^th celebration. Adam Paxman asked what Harvest Equipment for $1866.76 was for. Reg stated that was either for the Fire Department or Public Works. Adam also asked about DMS Machining & Fabrication. Reg stated he couldn’t recall that one but would look it up and let the Board know at their next meeting. Adam also asked about Konecranes Inc. for $1400.00 on warrant #606. Reg stated that was for crane inspections at the Hydro Plant. Motion carried.

3. Water Distribution Contract #3 Bid Reward:

Brad Aldrich, Aldrich & Elliott, was present for this request. He stated he is requesting the Village Board of Trustees award the Distribution Piping Improvements Contract #3 to Kingsbury Companies, LLC for a base bid contract amount of $391,095.00. Brad also explained the DBE Effort by Kingsbury Companies, LLC. He stated they reviewed efforts made to solicit bids from disadvantaged business enterprises, as required as a condition of submitting a bid for the above referenced project and said they are satisfied that they have complied with the requirements of the DBE solicitation.

Brad informed the Board that A&E checked the references of Kingsbury Companies and their Bid Bond/Insurance. He stated that Kingsbury Companies is experienced in this type of work, the contractor appears to have adequate financial backing and their bonding company appears viable. He said the bid review found Kingsbury Companies’ bid to be acceptable. Brad stated that Aldrich & Elliott  recommendations’ are that the Village award this contract to Kingsbury Companies in the amount of $391,095.00; that job progress must stay on schedule with monthly job meetings with owner, contractor and resident representative; that contractor’s job superintendent be consistent and on the job site at all times while work is being performed and that the resident representative be on the job site full time.

Adam Paxman made the motion to award the Distribution Piping Improvements Contract #3 to Kingsbury Companies LLC in the amount of $391,095.00. Chris Leach seconded. Motion carried.

Adam Paxman also made the motion to authorize Village Manager Reg Beliveau to sign and accept DBE Efforts by Kingsbury Companies, LLC. Chris Leach seconded. Motion carried.

4. Sign Final Design Loan Application for Contract #3:

The Board of Trustees were informed that the Final Design Loan Application for the Drinking Water State Revolving Fund for $149,675.00 needed to be signed. The project is described as preliminary engineering revisions, additional bond vote assistance, and final design for waterline replacement on Second Street, Fourth Street and Canada Street. Adam Paxman made the motion to sign the Final Design Loan Application Drinking Water State Revolving Fund for $149,675.00. Chris Leach seconded. Motion carried. The Board was informed that payments on this project would be reimbursed just like the Water Treatment Plant Upgrade project.

5. Any Other Necessary Business:

Adam Paxman asked if there was a JLB meeting scheduled yet. He said he was extremely discouraged with the traffic back up by the interstate due to the construction and wanted to talk about it at the next JLB. He said he also wanted to discuss the Southern Growth District water and sewer issues, plans for the old Town Garage and the rail trail.

Any Other Business: Reg Beliveau informed the Board members that due to the changes in the health care he foresees an increase of $200 to $400 per employee for insurance for less coverage. He said he plans on emailing the local representatives about this also.

Any Other Business: Adam Paxman stated the Chamber of Commerce will be hosting a VT Health Connect meeting at the Village Complex on Monday, September 16^th from 6:30 to 8:00 p.m.

Any Other Business: Chris Leach asked if Reg heard anything back from the State Reps regarding First Street. Reg stated he has not but said Brian Searles called and gave him his direct number to his office. He said Warren Fournier discussed the Rt. 78 upgrade coming into Swanton and how that would affect the Swanton bridge and First Street. He’s hoping that will be addressed at the public meeting on Wednesday, September 18 at 6 p.m. the State is hosting regarding their AO2 hearing and transportation safety. He said there will be an open forum for public comment. Adam asked if because Route 78 was an East/West corridor could the Village receive Federal funds to repair it? The Board thought that was worth checking into.

Any Other Business: Chris Leach asked what the status of the Electric Rate Case was. Reg stated it was still in the Public Service Boards hands and said they had their final hearing this month. He also asked what VPPSA was saying about VT Yankee closing. Reg stated they would be discussing that this week at their meeting.

Any Other Business: Ron Kilburn stated that on Tuesday evening there would be a meeting about improving Swanton’s downtown in the Community Room at 7 p.m. at the old High School building. He said a survey had been sent out regarding improving downtown Swanton. Chris Leach stated they need to focus on bringing talented business people to Swanton. He said there is space available for business here.

Any Other Business: Ron Kilburn stated he was concerned about the garage sale signs in the park and elsewhere in Swanton. He asked if the Board agreed that the Public Works department should pick them up immediately when they see them posted. The Board members agreed to this and said they have removed them when they see them go up. They couldn’t stress enough how dangerous it is when someone nails a sign to a utility pole to the Village linemen. The Board urged Village residents to not post signs on Village property because they will be removed.

Any Other Business: Ron Kilburn asked when Mike Menard would be shutting the water off to the fountain and swan pond in the park because the Historical Society will be hosting an Octoberfest on October 27^th and they are requesting the water be on to the fountain and swan pond for their “pick a duck” event. Reg stated he would ask Mike to go and turn the water on for this event at that time. Ron also stated he is going to ask the contractor who is repairing the library steps to take a look at the Doughboy, Lady Liberty and Fountain for a quote on a getting them repaired. The Board agreed they would get the best price by getting them all repaired by the same mason at the same time.

Any Other Business: Chief of Police Leonard “Joey” Stell stated that his son’s Eagle Scout’s fundraising project is about half done for the granite monument. He is hoping for late fall or early spring for it to be complete and said he would be drafting a letter to the Board. He said his latest project is a pancake dinner at the VFW.

Any Other Business: Chief Stell advised the Board his department has been very busy lately mostly dealing with teenagers and quality of life issues. He said there has been a rash of car thefts in which 23 to 30 cars have been vandalized. He said a couple from Rutland have been arrested and cited into court for the car thefts. He urged residents if their car has been broken into to contact the police department because they may have some of their items. He said his department has also been dealing with drug problems such as pills and heroin. He said they have also been stopping tractor trailer trucks and last week randomly stopped and weighed 43 trucks. All trucks were underweight. Adam Paxman stated that was a good sign. Reg Beliveau asked Chief Stell what he thought about Academy St. and Church St. regarding putting a 3 way stop sign up there. Chief Stell stated that there are a fair number of cars that travel there and a low volume of accidents. He said he doesn’t see the need for it. Reg stated he is working with the State and with Mike Menard about putting the island back in at Academy and Grand Avenue. He said that will serve the purpose of a rain garden and will help with traffic entering and exiting Academy St. The board also asked about vandalism on the Recreation Trail. Chief Stell stated that he received a call two weeks after it reportedly had happened. Ron Kilburn asked if a citizen observes vandalism taking place on the recreation path who should they call. Chief Stell stated that during the day they should call VSP and in the evening they should call the Swanton Police at 868-4100. He said if at any time a resident isn’t happy with a call they can call them at their Swanton office, 868-4100.

6. Executive Session (If Necessary):

None.

ADJOURN: Chris Leach made the motion to Adjourn the Regular Board of the Trustees meeting at 8:45 p.m. Adam Paxman seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:45 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - August 19th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, AUGUST 19, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Lynn Paradis; Assistant Village Manager; Dianne Day, Village Clerk; Cody Paradis; Boy Scout and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, August 12, 2013 Meeting:

Adam Paxman made the motion to approve and accept Minutes from Monday, August 12, 2013 as presented. Chris Leach seconded. Discussion: Chris Leach asked if anything came of the stop signs by Academy Street. Ron Kilburn pointed out an error on page two regarding Vtrans. Reg Beliveau stated he received a call from Brian Searles regarding First Street. Motion carried with corrections.

2. Approve and Accept Village Warrants through Friday, August 16, 2013:

Chris Leach made the motion to approve and accept Village Warrants #599-#602 through August 16, 2013 as presented. Eugene LaBombard seconded. Discussion: Chris Leach asked about vendor Town of Fairfield for $1764.26. Reg explained that was for property taxes on Fairfield Pond. Ron Kilburn asked for more of an explanation. Reg stated Swanton Village owns approximately 4 acres of an emergency water service inlet at Fairfield Pond. Lynn Paradis stated its’ in the dam area part where the pipe comes out of the pond. Motion carried.

3. 250^th Anniversary Conclusion Discussion:

Reg Beliveau stated he thought this event went very well. He estimated about 500 people throughout the day on Saturday. He said they received a lot of donations for the fireworks and he thanks everyone for that as well. Adam Paxman stated he heard the fireworks show was a phenomenal one and that everyone loved it. He said there were a lot of other events going on that evening so to have a good turnout was a good thing. He commended everyone on a good job. Reg stated that Fred Wiseman did a great job as well. Chris Leach stated he hoped there were lots of photos for memoirs. Ron Kilburn said he was putting together a thank you list and said he has kept all the newspaper articles, photos, etc. and every poster for the programs. He said he has a lot of memorabilia for a book for future generations. He also said they had a great committee with different backgrounds and interests. Reg stated you don’t have to look far if you’re looking for history in Swanton with the dig on Route 78, the Civil War cemetery by the Town Clerk’s office, two forms of government in Swanton that work well together, he said the lists goes on and on. The Board thanked everyone involved and said they were very pleased with how things turned out.

4. Any Other Necessary Business:

Chris Leach stated he read the Aldrich & Elliott contract and said no-where in the document does it state “as built” documents. He wondered if it should say that and asked Reg to check on that with Brad Aldrich. Reg stated he would do so. Eugene LaBombard asked when the bids would be opened. Reg stated on September 4^th at 2 p.m. He said they had their preliminary bid meeting on August 14^th and discussed all aspects of the job then.

Any Other Business: Adam Paxman asked Reg if there was an update on the utility pole ordinance yet. Reg stated not yet but will work on it. Adam also asked if the Police Department is still working on the parking complaint issue. Reg stated yes they are.

Any Other Business: Ron Kilburn stated it was time to get together with the Chief of Police and have a discussion regarding vandalism. He stated Village residents are very upset and said this is happening in broad daylight on the recreation path, on bikes, on mopeds, etc. Reg asked if this was being reported. Ron said it has been in the past but nothing has been done about it. Eugene LaBombard stated that “it doesn’t do any good” is the standard answer he hears. Ron stated this is unfair but needs to be addressed. He said this could lead to the formation of a citizens group. Adam said more eyes are better. Chris Leach said the sooner things are reported the better. Reg said the police need to know, they can’t respond if they do not know things are happening. Chris said residents can call the police department during business hours at 868-4100.

Any Other Business: Cody Paradis advised the Board he was there to watch the meeting and see how it works as a requirement for his merit badge, which is a rank communications badge. He said he is working on his Eagle Scout Project. He is putting up a 20 foot flag pole in front of the Franklin Town Clerk’s Office with a light on top of it. He said he is a senior this year at MVUHS. The Board wished him luck and thanked him for coming in.

The Board stated that they didn’t need an Executive Session for this next item, that they could announce this in open session.

Rick King announced that he is stepping down as Fire Chief and that the Department has recommended Tim Girard as the new Fire Chief. Tim stated this decision was not taken lightly and said a lot of thought went into it. Chris Leach said it is the most demanding position in a volunteer department. Tim said he has 40 years of service under his belt and has worked his way up through the ranks. Adam Paxman asked Tim what his vision was for Swanton. Tim said he was concerned with the Southern Growth District and more people traveling. He said he could see the need for some full time positions here for daytime coverage. He said to work on responding to calls, bills and maintenance they could remain busy. Chris Leach stated that Rick King has done a great job for the Department and they thanked him for his service. He said he worked diligently on getting the new fire truck for the Department, he said that’s a huge undertaking. Ron Kilburn congratulated Tim and wished Rick King the best. The Board thanked them both.

5. Executive Session to Discuss Personnel in Fire Department:

None.

ADJOURN: Chris Leach made the motion to Adjourn the Regular Board of the Trustees meeting at 7:35 p.m. Adam Paxman seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 7:35 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - August 12th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

MINUTES

REGULAR MEETING

MONDAY, AUGUST 12, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk; Brian Savage, Michel Consejo, Donald Collins, State Representatives; Mike McCarthy and Jessica Edgerly-Walsh, Suncommon Solar; and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, July 22, 2013 Meeting:

Adam Paxman made the motion to approve and accept Minutes from Monday, July 22, 2013 as presented. Chris Leach seconded. Discussion: Chris Leach asked why the tax rate dropped from .6872 to .6847. I explained that the estimated tax rate printed in the Village Report was .6872 but because the Town grand list grew some it dropped the tax rate to .6847 for 2013. Motion carried.

2. Approve and Accept Village Warrants through Friday, August 9, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants #591-#598 through August 9, 2013 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

3. Delinquent Tax Collector Request to Hire Attorney to Complete Tax Sales:

Betty Cheney, Delinquent Tax Collector, sent a letter requesting that the Board authorize her to hire counsel Vaughn S. P. Comeau, Esquire, to assist in the completion of Village of Swanton Tax Sales. Eugene LaBombard made the motion to approve this request as presented. Adam Paxman seconded. Motion carried.

4. Approval and Execution of Construction Phase Services Agreement -- Brad Aldrich, Aldrich & Elliott:

Brad Aldrich explained to the Board that this Construction Phase Services Agreement takes them through the bid phase of this project. He said this will go out to bid on Wednesday, August 14, 2013 and bids will be opened on September 4^th at 2 p.m. He said the total for this Agreement is $100,000. He also stated that the Scope of Work is standard and the State of Vermont has reviewed and approved this Agreement. Chris Leach asked if the on-site guy has met with Mike Menard yet. Brad stated he has and it is Chuck Magnus who supervised the Water Treatment Plant upgrade. He said he is familiar with the Village staff. Chris also asked if the climate for cost was looking favorable. Brad stated it looks pretty good and that this job would fit a fall schedule with some spring finish work. He said this will be attractive to some contractors and if it isn’t favorable they can always re-bid the job in the spring but he is cautiously optimistic. Reg informed the Board that Fourth Street will be widened and that Mike Menard got verbal approval from all Fourth Street residents for this. Ron Kilburn asked if all of Fourth Street would be widened. Reg stated it would be by about 3’ and that they would talk with the school principle when necessary and will re-route traffic during construction.

Eugene LaBombard made the motion to Approve and Execute the Engineering Services Agreement for Bid and Construction Phase for the Village of Swanton on Contract #3 -- Water Distribution System Improvements Project #13033. Chris Leach seconded. Motion carried.

5. Discussion on the Condition of First Street and Truck Traffic with State Representatives Brian Savage, Michel Consejo and Don Collins:

Chris Leach started the discussion by first stating that the Board is very frustrated by the fact that no one in VTrans returned any of Reg Beliveau’s phone calls or emails. Reg stated that Ken Roby finally returns his emails and has been doing so. Reg also stated that he heard Route 78 was scheduled to be re-paved in 2014 but Ken is now saying it won’t be done until 2015 or 2018. Reg stated he was concerned with the heavy truck traffic on First Street and said that Don Gilbert with the Swanton Police Department has been out more stopping trucks with the Department of Transportation (DOT). He said in March they had a road block set up, stopped over 200 trucks and issued approximately 90 violations for overweight trucks. He stated this is what is tearing up the corner of First St. and Grand Avenue.

Brian Savage stated the truck traffic has increased and this is a problem that isn’t going away. He said there is no way of getting a secondary route to I89 and that the immediate problem is First Street. He said he was very concerned about Vtrans not returning phone calls or emails and said he finally got in touch with Secretary Brian Searles and he stated there is no money in the budget. Brian stated his next approach would be to contact the Governor directly because this street needs to get fixed. Reg stated that the quote he received to re-pave First Street was $77,000 and he is requesting that the State at least split that cost with the Village. They discussed the possibility of putting concrete in on the corner of First Street and Grand Avenue all the way up to York Street. Chris Leach said at one time they threatened to adopt an Ordinance stating no trucks would be allowed through the Village. Ron Kilburn stated his frustration with this topic and said something needed to be done to correct it. He said this would end up costing the Village taxpayers more money in the long run and said they are footing the bill for all this truck traffic. Jessica Edgerly-Walsh asked how much an overweight truck fine was and asked if they could increase the cost of the fine.

Michel Consejo stated that Swanton needed to get out and stop more trucks and fine them for being overweight. He said this is where the issue is at this time and suggested more police officers get trained and certified so they can stop and inspect the trucks and fine them if necessary. He said once the word gets out that Swanton Village is stopping trucks for being overweight it might get better. Adam Paxman stated he at least wanted the State to care about the issue they are dealing with. Michel stated he was here at the Village when the Governor said First Street would be re-paved in full. Mike McCarthy asked when the last time First Street was completely re-paved. Reg stated it was at least 20 years ago. Mike stated that Ken Roby testified that Class I roads were getting on a 15 year schedule and said this should be moved up in the que.

Chris Leach mentioned an alternate truck route on Route 78 West. Don Collins asked him if anyone ever sat down with an engineer and mapped this out. Don also said they should get in contact with Rich Tatro and Brian Searles regarding this. Mike McCarthy also stated Reg should come and testify before the Transportation Committee. The Board discussed their action items to be: Train and certify more police officers to make more truck stops, draft an alternate truck route, local representatives would contact the Transportation Committee members and the Board would appear in Montpelier to testify before that committee. Michel Consejo also suggested that whenever Reg emails someone in Montpelier to also copy him, Brian and Don so they are aware of what’s going on. Don said he would get in contact with Brian Searles and have more dialogue on this project and move forward with it. Mike McCarthy also stated he would advocate to make sure something gets done regarding First Street. The Board thanked Brian, Michel and Don for coming in and discussing this topic with them.

6. Sun Common Discussion -- Solar Panels & Net Metering:

Mike McCarthy stated he wanted to come in and introduce himself and Jessica to the Board to make them more familiar with Sun Common. He said this company was started a year and a half ago and they put together the idea of more homes, businesses and schools going with renewable, safe energy such as solar panels at an affordable price. He said they have installed over 500 systems to date in Franklin and Chittenden Counties. Chris Leach asked how much of his tax dollars were going to subsidize this program. He said he is all for low prices but it frustrates him that Swanton Village sells electricity for 11 cents per kilowatt but has to buy it back from the market at 17 cents per kilowatt. Elizabeth stated that all energy is subsidized and said there are incentives to go solar. Mike said they have one customer in Swanton Village and a few in Swanton Town. He said Sun Common installs the panels with no upfront costs so that more people can afford them. He said their customers pay a monthly lease to them and they will sit down with a customer beforehand to see if it is feasible for them to enter into this lease. The Board thanked Mike and Elizabeth for coming in and introducing themselves and their company to them.

7. Any Other Necessary Business:

Don Collins stated that he was riding his bike on Church Street and said he is concerned at how the traffic flows by the Town Clerk’s office. He questioned who has the right of way by Church, Farrar and Academy Street and suggested stop signs be put up on all three streets at that intersection. He said it is very dangerous there. Reg stated he would go and look at it. Brian Savage also discussed the island being removed on Academy Street and said he would prefer it go back in with the keep right sign.

Any Other Business: Eugene LaBombard stated that when Ben & Jerry’s held their coin drop for the Relay for Life traffic was backed up way down to the liquor store. He feels they shouldn’t impede traffic to that extent and said he would take that into consideration when there is another coin drop request.

Any Other Business: Adam Paxman stated he would like to thank everyone involved with the Car Show this year. He said he received a lot of great feed back and said the event was a great success and he thanked the Village crew. He said the Chamber of Commerce would also be hosting a workshop on Tuesday, September 17^th from 6:30 to 8 p.m. at the Village Complex on VT Health Connect and said this is open to the public. He said with the new health care system coming this workshop will be beneficial to all. He also stated that the Chamber is working with a local resident to refurbish the “Welcome to Swanton” signs.

Any Other Business: Chris Leach stated the new utility poles on Gallup Court look great and said it was a job well done.

Any Other Business: Ron Kilburn asked about the NEPPA Conference being held in Stowe August 25^th-28^th. Reg stated Lynn Paradis would be sending them all the information on it this week.

Any Other Business: Ron Kilburn informed the Board about the schedule of events for the 250^th Anniversary Celebration being held on Saturday, August 17^th from noon to 9:00 p.m. He said there will be a History Walking Tour with Fred Wiseman, National Night Out would be ongoing in the Village Green, Presentation of the Legislative Proclamation, Community Photograph, History Tour by horse drawn wagon, MVU Rock Band and Fireworks would end the celebration at Marble Mill Park.

Reg Beliveau informed the Board that he would need an Executive Session to Discuss Personnel.

8. Executive Session (If Necessary):

Eugene LaBombard made the motion to enter into Executive Session to Discuss Personnel in Fire Department at 8:41 p.m. Adam Paxman seconded.

Chris Leach made the motion to exit Executive Session at 9:00 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: The Board accepted the Fire Department’s recommendation for the new Fire Chief.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 9:00 p.m. Eugene LaBombard seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 9:00 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - July 22nd, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

MINUTES

REGULAR MEETING

MONDAY, JULY 22, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, July 8, 2013 Meeting:

Adam Paxman made the motion to approve and accept Minutes from Monday, July 8, 2013 as presented. Chris Leach seconded. Discussion: I explained to the Board that their copy didn’t have the Ben & Jerry’s coin drop dates in them, the dates are July 20^th with a rain date of August 3^rd or September 7^th with a rain date of September 14^th. Chris Leach stated that the new fire truck is now paid for. Reg Beliveau stated that the fire department is working on a banner thanking the voters for their support with the new truck. They will be parking it out front for everyone to see. He said they are still running tests on it and continue to install equipment. Motion carried.

2. Approve and Accept Village Warrants through Friday, July 19, 2013:

Chris Leach made the motion to approve and accept Village Warrants #587-#590 through July 19, 2013 as presented. Adam Paxman seconded. Discussion: Adam Paxman asked what Elsag was for, Reg explained that was for a grant in the Police Department for radios. Chris Leach asked about the St. Albans City Police invoice for $52,958.48. Lynn Paradis advised that is for dispatching services and said the Village bills Missisquoi Valley Rescue for part of that invoice. Motion carried.

3. 2^nd Quarter SQRP for Review:

Chris Leach stated the Village has done another good job. He acknowledged that the Board is in receipt of this report for the 2^nd quarter.

4. Rate Case Review – Executive Session:

Reg Beliveau requested they move this item to Executive Session to discuss pending litigation.

5. Set Tax Rate:

Lynn Paradis, Assistant Village Manager, advised the Board that she received the grand list last week from the Listers office. She said the grand list went up a bit and because of that the Village’s tax rate has gone from .6872 to .6847. She said the tax rate is up approximately 3 cents from last year and this is mostly due to the paving expense in the Highway Department. Lynn advised the tax rate in the General Fund is .0104, the Fire Department is .0040, Police Department is .0172 and the Highway Department is .0154. Adam Paxman stated the estimated tax rate in the Village Report was 5% higher than last year, that has now dropped to 4% because the grand list grew a little.

Chris Leach made the motion to approve and set the 2013 Village of Swanton tax rate at .6847. Adam Paxman seconded. Motion carried.

6. Any Other Necessary Business:

Louise Lampman Larivee, Director of Abenaki Self Help and Candy Thomas, came in and wanted to discuss parking issues on Merchants Row. Louise stated that part of the program she does with her clients entails them taking tests, etc. and that could take 2 ½ hours. She said with a 2 hour parking limit in front of Merchants Row they could end up getting a parking ticket and they can’t afford that. She said one client took a test and it was 5 hours long. She said she noticed the police department chalking tires and ticketing vehicles there lately and this concerns her. Reg Beliveau stated that there have been a lot of complaints from store owners and resident’s lately about people parking longer than 2 hours and that the police were just doing their job. He said they need to maintain consistency. Chris Leach informed them that there is municipal parking by Roy’s Insurance Company and that her clients could park there and walk over. They also said parking behind the park on the Church Street side didn’t have a two hour limit. They also informed them that anyone who is handicapped could park longer than two hours. Chris suggested they put a sign up stating if they are going to be there longer than two hours to park in one of the municipal parking lots. Louise and Candy thanked the Board for their time.

Any Other Business: Chris Leach stated he wanted to acknowledge the new fire truck and said all the taxpayers should stop and take a look at it. He said a lot of work goes into building a new truck and he appreciates everyone involved with this.

Any Other Business: Adam Paxman stated he has received positive feedback from residents regarding the police department being out and about. He said these residents say they have noticed more of a police presence lately and they appreciate it. He also mentioned the 4^th Annual Car Show to be held Saturday, July 27^th in the Village Green. He encouraged everyone to come out and enjoy the cars and trucks. He said there will be lots of food, entertainment and about 150 cars and trucks. Adam also asked Reg how he was coming with the Utility Pole Ordinance. Reg stated he was still working on it and would bring it before the Board for final approval.

Any Other Business: Reg Beliveau stated he is working with Dave Jescavage at the Town Office on soliciting donations for a fireworks display to be held on August 17^th in honor of the 250^th Anniversary of Swanton. He asked all if anyone would like to donate to call the Village or Town office. He also mentioned the new fire truck and urged residents to stop by the fire station on Monday evenings to check it out.

Any Other Business: Ron Kilburn stated that on August 2^nd there will be a 250^th Anniversary program that recognizes when Swanton was invaded by the British and burned. He said Jason Barney will host a walk from the Village to the Swanton Beach where they will have a BBQ and bonfire. He said there will also be an Archaeological program on August 11^th at the Wildlife Refuge. They will discuss and show what they have found along Route 78. He said there will be numerous events the week of August 12-17^th, most of which will be held in the Village Green. Ron also wanted to congratulate the Chamber of Commerce on having a Nobby Reed Concert in the park.

Any Other Business: Ron Kilburn informed the Board that the flowers that were planted and installed on the bridge were vandalized and presumably thrown in the river in broad daylight last weekend. He asked what the police department was doing regarding this. Reg stated they are investigating it, talking with several people in Swanton. He also said Officer Cleary, who works with several young kids in Swanton, is working on it as well.

7. Executive Session (If Needed):

Chris Leach made the motion to enter into Executive Session to discuss possible litigation of the Rate Case at 7:44 p.m. Adam Paxman seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 8:47 p.m. Chris Leach seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 8:48 p.m. Chris Leach seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:48 p.m. Motion carried.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - July 8th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

MINUTES

REGULAR MEETING

MONDAY, JULY 8, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Leonard Stell, Chief of Police, and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, called the meeting to order at 7:58 p.m.

1. Approve and Accept Minutes from Monday, June 24, 2013 Meeting:

Adam Paxman made the motion to approve and accept Minutes from Monday, June 24, 2013 as presented. Chris Leach seconded. Discussion: Eugene LaBombard asked if Wayne Elliott was making progress with the water project. Reg stated they are at 90% completion for July and things are going good. Adam Paxman asked if we were making progress on inviting the State Representatives to a board meeting to discuss First Street and the truck traffic. I told him I was working on it, but it should work out for an August meeting. Chris Leach stated that under “Adjourn” Chris Leach was named Village President instead of Trustee, made correction. Motion carried with correction.

2. Approve and Accept Village Warrants through Friday, July 5, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants #582-#586 through July 5, 2013 as presented. Chris Leach seconded. Discussion: Chris Leach asked what Round Hill Fence was used for. Reg advised it was to purchase a new fence around the low lift station on Maquam Shore, part of the Water Treatment Plant upgrade. Motion carried.

3. Police Department Update:

Chief Stell handed out a Speed Survey done on several streets throughout the Village. He said this report shows the volume of traffic and type of violation. He stated that Spring Street has a greater number of vehicles in violation and said the average speed recorded was 34 mph. He said this study allows his department to know what time frame these offenses are occurring in and that will help in enforcing it. He said his goal was to bring the speed average to 30 mph. He said he received complaints about speeding on Jewett St. and after setting up there the average speed recorded was 20 mph and said there were no issues there. Eugene LaBombard stated this report was very informative. Chief Stell advised the Board to let him know if they had any concerns or know of any problem areas. Eugene stated he felt speed was an issue on Canada St. Chief Stell also addressed the Letter to the Editor that ran in the St. Albans Messenger regarding parking downtown. He said they looked at several vehicles, chalked tires and said there was only one violation in a two week period. He said they are actively enforcing the issue. Adam Paxman said they appreciate his hard work and said his efforts are not going unnoticed. Chris Leach said he would like a police presence when school starts back up during the morning drop off and the afternoon pick up. Chief Stell stated that Eugene Rich targets that area in the morning and he is there during the afternoon hours.

4. Linda Daneau Water & Wastewater Allocation Request for 104 Spring Street:

Chris Leach made the motion to enter into a Water Commissioner’s meeting to hear this item Adam Paxman seconded. Motion carried.

The Board was informed that Linda Daneau is requesting permission to connect to the Village Wastewater System at 104 Spring Street and is also requesting permission to connect to the Swanton/Highgate Water Association which is fed by Village water. Chris Leach made the motion to approve Linda Daneau’s request to connect to the Village Wastewater System at 104 Spring St. He also made the motion to approve her water connection if she gets approval from the Swanton/Highgate Water Association and pays all necessary fees associated with connections. Eugene LaBombard seconded. Motion carried with one abstention.

Adam Paxman made the motion to exit Water Commissioner’s meeting. Chris Leach seconded. Motion carried.

5. Adopt Post Issuance Compliance Procedures:

Lynn Paradis, Assistant Village Manager, informed the Board that all Village bonds are tax exempt. She said the IRS has regulations surrounding that and they are asking municipalities to put in writing Post Issuance Municipal Bond Compliance Procedures. Chris Leach asked her how much time this should take her. She advised it shouldn’t take long if she didn’t have any expended funds. Chris asked if there were any downsides to this. She said they wouldn’t be able to finance through the Bond Bank if they didn’t adopt these procedures. She stated this was just another internal control procedure. Reg Beliveau asked if our auditors would review these. Lynn advised she would send the certification to the Bond Bank once they adopt it. She assumed it would blanket all the existing bonds they have now, but said she would find out for sure. Eugene LaBombard made the motion to Adopt Post Issuance Compliance Procedures. Adam Paxman seconded. Motion carried.

6. SWAN CD -- Use for Park Improvements:

Lynn Paradis, Assistant Village Manager, informed the Board that the Village has a CD worth $4249.87 that has matured on July 3, 2013. She said this CD is named “SWAN” so she assumes it was to be used in the Village Parks. She is requesting permission to close this CD and use it toward park improvements. Chris Leach suggested looking at the lights in Flat Iron Park. Reg Beliveau stated they also wanted to look at the Swanton Beach area and open the parking area more. He said they need benches, lighting, sidewalks, etc. Chris Leach made the motion to authorize Lynn Paradis to close the SWAN CD and use those funds for park improvements. Adam Paxman seconded. Motion carried.

7. VT Transco Equity Call:

Lynn Paradis, Assistant Village Manager, informed the Board that the Village needs to decide if they will use Velco to purchase Transco Equity Calls or will they do it on their own. She said if they were to do it on their own they would have to file a 108 with the Public Service Board and then get voter approval. If they were to use Velco they would assign equity interest to Velco and Velco would pay Swanton Village quarterly dividends like they do now. Lynn stated she would recommend using Velco to purchase Transco Equity rather than doing it on their own. Chris Leach made the motion to authorize Lynn Paradis to go through Velco for the VT Transco Equity Call. Eugene LaBombard seconded. Motion carried.

8. Ben & Jerry’s Coin Drop Request:

The Board was informed that Ben & Jerry’s is requesting permission to hold a coin drop on Saturday, July 20 or Saturday September 7, 2013 from 9 a.m. to 12 noon. Adam Paxman stated he was fine with their request as long as they didn’t do it on July 27^th because of the Car Show. Chris Leach asked what their benefit was, I stated it was to benefit Relay for Life. Eugene LaBombard made the motion to approve Ben & Jerry’s Coin Drop request for July 18, 2013 with a rain date of August 3, 2013 or on Saturday, September 7, 2013 with a rain date of Saturday, September 14, 2013. Adam Paxman seconded. Motion carried.

9. Utility Pole Ordinance Request:

Reg Beliveau, Village Manager, informed the Board that if the Village of Swanton adopts a Utility Pole Ordinance this would limit the timeframe a utility company can have double wood on any given street. This would also provide guidelines that need to be followed by all utility companies attaching to utility poles. Chris Leach made the motion for the Village of Swanton to adopt a Utility Pole Ordinance. Adam Paxman seconded. Motion carried. Reg stated he would put one together and bring it back to the Board for approval.

10. Any Other Necessary Business:

Chris Leach asked how the rate case was going. Reg stated they were asked if they would extend the comment period to July 19 because of the holiday and he did so. Chris also asked how the generation numbers were with all the rain. Reg said he hadn’t had time to check that yet but said he assumed it was a high volume. Chris also asked if the Village has heard anything about Swan Valley, the cheese plant. Reg stated he hasn’t heard anything.

Any Other Business: Lynn Paradis stated that the new fire truck would be delivered on July 11^th and said the old one was traded it on the new one. She said the Board already authorized the loan for $274,000.00. The total price for the truck is $475,000.00 and she informed the Board that she will be receiving a check from Union Bank for $112,113.06 and a check from Merchants Bank for $88,886.94 so she will be writing a check for $201,000.00 for the remainder of the truck this week.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 9:00 p.m. Eugene LaBombard seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 9:00 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date