SWANTON VILLAGE BOARD OF TRUSTEES
SWANTON VILLAGE MUNICIPAL COMPLEX
120 FIRST STREET
SWANTON, VT 05488
REGULAR MEETING
MONDAY, SEPTEMBER 9, 2013
7:00 P.M.
PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee;
Adam Paxman, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk;
Brad Aldrich, Aldrich & Elliott; and Channel 16.
Unless otherwise noted, all
motions carried unanimously.
Ron Kilburn, Village
President, called the meeting to order at 7:00 p.m.
1. Approve and Accept
Minutes from Monday, August 19, 2013 Meeting:
Adam Paxman made the motion
to approve and accept Minutes from Monday, August 19, 2013 as presented. Chris
Leach seconded. Discussion: None. Motion carried.
2. Approve and Accept
Village Warrants through Friday, September 6, 2013:
Adam Paxman made the motion
to approve and accept Village Warrants #603-#609 through September 6, 2013 as
presented. Adam Paxman seconded. Discussion: Chris Leach asked what vendor
Sambatucada for $600.00 was for. Reg stated that was part of the 250th
celebration. Adam Paxman asked what Harvest Equipment for $1866.76 was for. Reg
stated that was either for the Fire Department or Public Works. Adam also asked
about DMS Machining & Fabrication. Reg stated he couldn’t recall that one
but would look it up and let the Board know at their next meeting. Adam also
asked about Konecranes Inc. for $1400.00 on warrant #606. Reg stated that was
for crane inspections at the Hydro Plant. Motion carried.
3. Water Distribution
Contract #3 Bid Reward:
Brad Aldrich, Aldrich &
Elliott, was present for this request. He stated he is requesting the Village
Board of Trustees award the Distribution Piping Improvements Contract #3 to
Kingsbury Companies, LLC for a base bid contract amount of $391,095.00. Brad
also explained the DBE Effort by Kingsbury Companies, LLC. He stated they
reviewed efforts made to solicit bids from disadvantaged business enterprises,
as required as a condition of submitting a bid for the above referenced project
and said they are satisfied that they have complied with the requirements of
the DBE solicitation.
Brad informed the Board that
A&E checked the references of Kingsbury Companies and their Bid
Bond/Insurance. He stated that Kingsbury Companies is experienced in this type
of work, the contractor appears to have adequate financial backing and their
bonding company appears viable. He said the bid review found Kingsbury
Companies’ bid to be acceptable. Brad stated that Aldrich & Elliott recommendations’ are that the Village award
this contract to Kingsbury Companies in the amount of $391,095.00; that job
progress must stay on schedule with monthly job meetings with owner, contractor
and resident representative; that contractor’s job superintendent be consistent
and on the job site at all times while work is being performed and that the
resident representative be on the job site full time.
Adam Paxman made the motion
to award the Distribution Piping Improvements Contract #3 to Kingsbury
Companies LLC in the amount of $391,095.00. Chris Leach seconded. Motion
carried.
Adam Paxman also made the motion
to authorize Village Manager Reg Beliveau to sign and accept DBE Efforts by
Kingsbury Companies, LLC. Chris Leach seconded. Motion carried.
4. Sign Final Design Loan
Application for Contract #3:
The Board of Trustees were
informed that the Final Design Loan Application for the Drinking Water State
Revolving Fund for $149,675.00 needed to be signed. The project is described as
preliminary engineering revisions, additional bond vote assistance, and final
design for waterline replacement on Second Street, Fourth Street and Canada
Street. Adam Paxman made the motion to sign the Final Design Loan Application
Drinking Water State Revolving Fund for $149,675.00. Chris Leach seconded.
Motion carried. The Board was informed that payments on this project would be
reimbursed just like the Water Treatment Plant Upgrade project.
5. Any Other Necessary Business:
Adam Paxman asked if there
was a JLB meeting scheduled yet. He said he was extremely discouraged with the
traffic back up by the interstate due to the construction and wanted to talk
about it at the next JLB. He said he also wanted to discuss the Southern Growth
District water and sewer issues, plans for the old Town Garage and the rail
trail.
Any Other Business: Reg Beliveau informed the Board members that due to the changes in
the health care he foresees an increase of $200 to $400 per employee for
insurance for less coverage. He said he plans on emailing the local
representatives about this also.
Any Other Business: Adam Paxman stated the Chamber of Commerce will be hosting a VT
Health Connect meeting at the Village Complex on Monday, September 16th
from 6:30 to 8:00 p.m.
Any Other Business: Chris Leach asked if Reg heard anything back from the State Reps
regarding First Street. Reg stated he has not but said Brian Searles called and
gave him his direct number to his office. He said Warren Fournier discussed the
Rt. 78 upgrade coming into Swanton and how that would affect the Swanton bridge
and First Street. He’s hoping that will be addressed at the public meeting on
Wednesday, September 18 at 6 p.m. the State is hosting regarding their AO2
hearing and transportation safety. He said there will be an open forum for
public comment. Adam asked if because Route 78 was an East/West corridor could
the Village receive Federal funds to repair it? The Board thought that was
worth checking into.
Any Other Business: Chris Leach asked what the status of the Electric Rate Case was. Reg
stated it was still in the Public Service Boards hands and said they had their
final hearing this month. He also asked what VPPSA was saying about VT Yankee
closing. Reg stated they would be discussing that this week at their meeting.
Any Other Business: Ron Kilburn stated that on Tuesday evening there would be a meeting
about improving Swanton’s downtown in the Community Room at 7 p.m. at the old
High School building. He said a survey had been sent out regarding improving
downtown Swanton. Chris Leach stated they need to focus on bringing talented
business people to Swanton. He said there is space available for business here.
Any Other Business: Ron Kilburn stated he was concerned about the garage sale signs in
the park and elsewhere in Swanton. He asked if the Board agreed that the Public
Works department should pick them up immediately when they see them posted. The
Board members agreed to this and said they have removed them when they see them
go up. They couldn’t stress enough how dangerous it is when someone nails a
sign to a utility pole to the Village linemen. The Board urged Village
residents to not post signs on Village property because they will be removed.
Any Other Business: Ron Kilburn asked when Mike Menard would be shutting the water off to
the fountain and swan pond in the park because the Historical Society will be
hosting an Octoberfest on October 27th and they are requesting the
water be on to the fountain and swan pond for their “pick a duck” event. Reg
stated he would ask Mike to go and turn the water on for this event at that
time. Ron also stated he is going to ask the contractor who is repairing the
library steps to take a look at the Doughboy, Lady Liberty and Fountain for a
quote on a getting them repaired. The Board agreed they would get the best
price by getting them all repaired by the same mason at the same time.
Any Other Business: Chief of Police Leonard “Joey” Stell stated that his son’s Eagle
Scout’s fundraising project is about half done for the granite monument. He is
hoping for late fall or early spring for it to be complete and said he would be
drafting a letter to the Board. He said his latest project is a pancake dinner
at the VFW.
Any Other Business: Chief Stell advised the Board his department has been very busy
lately mostly dealing with teenagers and quality of life issues. He said there
has been a rash of car thefts in which 23 to 30 cars have been vandalized. He
said a couple from Rutland have been arrested and cited into court for the car
thefts. He urged residents if their car has been broken into to contact the
police department because they may have some of their items. He said his
department has also been dealing with drug problems such as pills and heroin.
He said they have also been stopping tractor trailer trucks and last week randomly
stopped and weighed 43 trucks. All trucks were underweight. Adam Paxman stated
that was a good sign. Reg Beliveau asked Chief Stell what he thought about
Academy St. and Church St. regarding putting a 3 way stop sign up there. Chief
Stell stated that there are a fair number of cars that travel there and a low
volume of accidents. He said he doesn’t see the need for it. Reg stated he is
working with the State and with Mike Menard about putting the island back in at
Academy and Grand Avenue. He said that will serve the purpose of a rain garden
and will help with traffic entering and exiting Academy St. The board also
asked about vandalism on the Recreation Trail. Chief Stell stated that he
received a call two weeks after it reportedly had happened. Ron Kilburn asked
if a citizen observes vandalism taking place on the recreation path who should
they call. Chief Stell stated that during the day they should call VSP and in
the evening they should call the Swanton Police at 868-4100. He said if at any
time a resident isn’t happy with a call they can call them at their Swanton
office, 868-4100.
6. Executive Session (If
Necessary):
None.
ADJOURN: Chris Leach made the motion to Adjourn the Regular
Board of the Trustees meeting at 8:45 p.m. Adam Paxman seconded. There being no
further business at hand, Ronald Kilburn, Village President, adjourned the
meeting at 8:45 p.m.
_____________________________________ _______________________________________
Ronald Kilburn, Village
President Date
_____________________________________ _______________________________________
Dianne Day, Village Clerk Date