Swanton Village Meeting Minutes

Monday, December 3, 2012

Trustee Meeting Minutes - December 3rd, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, DECEMBER 3, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:07 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, November 26, 2012 Meeting:

Chris Leach made the motion to approve and accept the Minutes from Monday, November 26, 2012 as presented. Adam Paxman seconded. Discussion: Chris Leach wanted it mentioned that the $5 million dollar approved Water Treatment Plant is under budget at around $4.1 million dollars. He said this says a lot about the engineering firm and about the Village Manager’s role in this. Reg also said Brian Bishop was instrumental in keeping the cost down and he thanked the Board for their kind words. Motion carried.

2. Approve Village Warrants Through November 30, 2012:

Adam Paxman made the motion to approve and accept Village Warrants (#503-#504) through November 30, 2012 as presented. Eugene LaBombard seconded. Discussion: Adam Paxman asked what vendor Cross Machine Inc. was for. Reg explained that was for repair to the rake at the dam. He said it is 24 years old and needs major repair and said that is going in the 2013 budget. Motion carried.

3. Transco Equity Call:

Lynn Paradis, Assistant Village Manager, explained to the Board how Transco was formed in 2006. She stated that usually yearly equity becomes available for sale to electric utilities in Vermont. She advised that VPPSA purchases on behalf of the utilities because they can handle the cash flow and do not need voter approval to do so. She explained the quarterly dividends paid to the Village on this stock and said they also received credit towards their purchase power costs. Lynn advised there are 12 utilities purchasing equity through VPPSA with Transco. She advised the accounting principles are approved by the VT Public Service Board. Lynn said she is seeking Board approval to purchase $445,350 worth of equity and also permission to purchase any oversubscriptions if available.

Chris Leach made the motion to authorize Reginald Beliveau, Village Manager, to allow VPPSA to purchase on the Village of Swanton’s behalf $445,350 in Transco Equity. He also authorized the purchase of any oversubscriptions, if available. Adam Paxman seconded. Motion carried.

4. 2013 Budget Discussions:

Lynn Paradis advised the VLCT Workers Compensation and Property Liability Insurance increased by 8% for 2013 and she updated the numbers in all departments to reflect that. She stated that the Highway Department was up 1.8% for 2013; the Fire Department was up 16.5% due to the new truck payment. There are dispatching fees and insurance payments in this budget that have increased. She said this is a very tight budget and there aren’t many things he can influence. Lynn said she is waiting for more numbers from the Hydro Plant, specifically what it cost to repair the butterfly valve there. She said that Joe Letourneau is putting together a four year plan on the generators and said he would be purchasing a Preventative Maintenance Program for each one of our plants. Once all data is entered in the program you can print a repair and maintenance schedule on a daily basis. More employees will be involved in this.

Lynn said the Water Plant is status quo and said this will be a learning year due to the upgrade. She said she is also seeing a decrease in heating cost in the General Fund due to the insulation and new siding on the Village Complex.

Lynn advised there is a 5.1% increase in the Police Department. Chief Stell was present for this discussion and said that he is waiting to see if the Village receives the Town Police Coverage proposal for 2013 and is also waiting to hear back from MVU regarding the SRO (Student Resource Officer). Chris Leach asked him if the department was fully manned. Chief Stell said if they receive the Town Coverage for next year he will need to hire one full time officer. Reg stated that he worked with the SRO and MVU on their lock down and safety plan and said that their SRO Kevin Cleary puts in more hours there than he gets paid for. He said he can’t say enough good about him and said the students there need this relationship.0

Adam Paxman asked about the 11.5% increase in the General Fund. Lynn advised she brought the Park Maintenance labor up by about $7,000 because the crew is spending a lot more time there. Chris Leach asked if they were planning on asking for another $8,000 for park improvements for 2013. The Board all agreed to this. They discussed planting more trees, replacing light poles, adding sidewalks and a bike rack. They also discussed having a separate line item for Christmas decorations.

Lynn advised that overall the 2013 budget is up by about 5%.

5. Discussion on Water Transmission and Distribution Lines:

Eugene LaBombard stated they wanted to keep this item on the agenda. Reg advised they would be having their job meeting at the Water Treatment Plant next week. He said if they did the transmission line down the Waugh Farm Road, he would like to do some revenue projections for the Industrial Park and MVU. He said with Wal-Mart coming in they are hoping to draw more businesses to the area and he is hoping the infrastructure will be in place. Chris said this should be discussed further after the WTP job meeting. Eugene stated they should go ahead and ask for a bond to do this transmission line replacement. Chris said he would like to see what this would do to residential water bills first.

6. Any Other Necessary Business:

Ron Kilburn asked if the Village was having a Christmas party this year. He was told the Village has a Christmas dinner at the Complex each year. He said maybe the Town and Village could hold a Christmas party together next year. The Board liked this idea.

Any Other Business: Reg Beliveau advised the Board about the Operation Happiness schedule being held at the Village Complex from December 8^th through December 15^th.

7. Executive Session (If Needed):

Adam Paxman made the motion to enter into Executive Session at 8:27 p.m. to discuss Personnel. Chris Leach seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 8:50 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting at 8:50 p.m. Eugene LaBombard seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 8:50 p.m.

_____________________________________ _______________________________________

Ronald Kilburn, Village President Date

_____________________________________ _______________________________________

Dianne Day, Village Clerk Date

Monday, November 26, 2012

Trustee Meeting Minutes - November 26th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, NOVEMBER 26, 2012

7:00 P.M.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:04 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Tuesday, November 13, 2012 Meeting:

Chris Leach made the motion to approve and accept the Minutes from Tuesday, November 13, 2012 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

2. Approve Village Warrants Through November 21, 2012:

Eugene LaBombard made the motion to approve and accept Village Warrants (#498-#502) through November 21, 2012 as presented. Adam Paxman seconded. Discussion: Adam Paxman asked what vendor Kansas State Bank was for. Reg explained that was for the Solar Aerators for the Waste Water Treatment Plant and that they have been shipped. Motion carried.

The Board advised they would skip to Item #4.

4. Wayne Elliott, Aldrich & Elliott, Discussion on Water Transmission Lines:

Brad Elliott was also present for this item. He advised he would present the Board with a Total Project Cost Summary regarding the Water Treatment Plant Upgrade. He advised that they were nearing completion and that both filters were online. He said they had some minor last minute items to complete but said the overall project has gone well. He advised that this project was voter approved at $5 million dollars and said that some bids had come in better than projected. He advised they came in approximately $789,000 under budget.

Chris Leach asked Brad if the functionality of the pump and filters have surpassed expectations. Brad said yes they have. He said there are a few small issues to work out but they have been addressed and everything is going fine. He stated there is a one year warranty so they will be available for any issues that may arise. Reg stated that being the new Village Manager and coming on during the Water Plant upgrade he couldn’t have asked for a better engineering firm to work with. He said it has been a very good experience.

Wayne Elliott advised the Board that they started working on this project in 2008 when they went through the existing plant and water system and identified deficiencies. He said they determined the Water Plant upgrade needed to be addressed first, then the transmission line from the Reservoir to the Village and then ultimately the infrastructure throughout the Village streets. He said the total cost for this entire project would have cost nearly $9 million dollars. He said the Village brought this before the voters and they rejected it twice. They then decided to break the project into phases and the voters approved the Water Treatment Plant upgrade at a cost of $5 million dollars. He said the bond written for this project states “Water Treatment Plant Upgrade” so the remaining funds cannot be used on the transmission line or any of the infrastructure without voter approval.

Wayne showed the Board the existing 12” main line that runs from the Reservoir, crosses the river and feeds the Village. He said they strongly recommend this line be upgraded to a 16” main line and showed how they would run a new line in a better location.

He is asking the Board to consider asking the voters to approve another bond to do this transmission line replacement. He said with the remaining funds left over from the Water Treatment Plant upgrade they would need an additional $1 million dollars to do this job. He said they should also think about installing 8” water mains on Fourth Street, Second Street and Canada Street and that would cost approximately $850,000. He said these replacements would last at least 80 years.

Reg stated that there is potential for future revenue there because this could feed water to the Industrial Park and potentially customers along Route 78. More discussion took place regarding the infrastructure and fire hydrant lines. Wayne said this becomes a priority because of the timeline necessary to get this on the March ballot if the Board so chooses. The Board agreed to think this over and keep on future agendas. They thanked Wayne and Brad for attending and for their presentation.

5. Authorization to Close Bank of NY Accounts and Open US Bank Accounts:

Lynn Paradis advised the Board that she needs permission to close the Bank of NY Accounts and also permission to open accounts at US Bank. She stated a bank trustee has changed and that the Village needs these accounts to make their bond payments automatically. Chris Leach asked if there was a burden to the Village and Lynn advised there was not.

Chris Leach made the motion to authorize Lynn Paradis, Assistant Village Manager, to close existing Bank of New York Accounts and to open a new account with US Bank. Eugene LaBombard seconded. Motion carried.

7. MVUHS Substance Free Celebration Coin Drop Request for April 6, 2013:

Adam Paxman stated his only concern was that they use the appropriate safety vests, signage and barricades because at their last coin drop that was an issue. Reg stated that issue has been addressed with them. Eugene LaBombard made the motion to approve MVUHS’s Substance Free Celebration’s request to hold a Coin Drop on Saturday, April 6, 2013 with a rain date of Sunday, April 7, 2013. Chris Leach seconded. Motion carried.

6. 2013 Budget Discussion:

Lynn Paradis, Assistant Village Manager, presented the Board with her first rough draft of the 2013 budgets.

Electric Department: Lynn stated that maintenance at the Hydro Plant would be up a bit over the next four years and also said she didn’t have the purchase power numbers yet from VPPSA. She also said maintenance of lines was down due to a retirement and that they are not planning on hiring a new linemen at this point. She also said there has been a decrease in postage due to combining water and electric bills.

Water Fund: Lynn stated she decreased heat and electricity in this fund for 2013. She said it was inflated in 2012 due to the construction taking place. She said she didn’t have all the chemical numbers yet and said Brian Bishop is working on that. She also stated that she shifted some of public works labor to this fund because of labor tracking. She also said the depreciation expense will go up in this fund, she said she is anticipating putting $100,000 in this expense account for 2013.

Sewer Fund: Lynn advised that she decreased the electricity in this fund because of the new solar aerators being installed. She said she may lower it more depending on how much they save with the new aerators. She also adjusted the maintenance labor because the lagoons need to be dredged and Jim Irish may need to hire some part time help this summer. She said she also needed to add the aerators lease numbers to this fund.

Commercial Building Fund: She stated she added $20,000 to the plant maintenance line item due to the Memorial Building needing some repairs.

Highway Fund: Lynn said her summer streets and winter streets labor is down a bit due to moving some of their labor to other funds. She said the dump truck will be paid for in 2013 and also said the paving budget has been doubled for 2013 to $72,000. She said the Village should be getting $36,000 from the State of Vermont but haven’t as of yet.

General Fund: Lynn advised all departments pay rent into the General Fund based on their square footage. She also said she is seeing lower heat bills due to the efficiency upgrade done on the Complex.

Fire Department: Lynn stated the transportation expense has increased in this fund due to repairs done to the fire trucks. She said one repair bill was $14,000. She said she didn’t have the final cost of the new fire truck for this department yet.

Police Department: Lynn advised she hasn’t sat down with the Police Chief yet but said so far the salaries in this fund do not include another officer due to retirement. She said their cruiser lease is in this budget and said Chief Stell is happy with this lease agreement and would gladly do another one.

Lynn advised the Board members to look these rough draft numbers over carefully and to get back to her with any questions they may have. The Board advised to also keep this item on future agendas as well.

3. John Lavoie Request Permission to Connect to Village Water Line at 219 Maquam Shore Road:

Eugene LaBombard made the motion to enter into a Water Commissioner’s meeting at 8:42 p.m. Adam Paxman seconded. Motion carried.

John Lavoie was present for this request and advised that when he built his new construction he had to consider this part of his home and had to reduce his number of bedrooms by one. He said he presently has a water meter on his main house and that he paid a $1500 water connection fee back when he built his main house. He said he has a water line that runs from his house out to his barn and stated he tapped into that water line for the new dwelling. He said this is metered by the water meter on the main house and said he intended no malice in doing this. Chris Leach stated that capacity isn’t an issue now because of the Plant Upgrade.

Reg Beliveau stated that the Water Ordinance states in Section 21 that a unit or building on your property is considered a separate building and that would require having its own water meter, curb stop and connection to the main line. He said if the building was attached to his main house this wouldn’t apply. Chris asked John if he was asking for forgiveness on the connection fee? John stated he would be happy to pay the connection fee but stated he would rather not run a new line to the main because his property is all ledge and this would be extremely difficult and time consuming to do. He said he already connected to the barn line and asked if it could remain that way. The Board agreed on not having to run a new water line through the ledge down to the main line but stated a line had to be run from the new water meter to the new dwelling.

More discussion took place regarding the new dwelling needing its own curb stop so that the Village could shut the water off there if ever necessary and also the placement of a new water meter. It was decided that a water meter could be installed before their main house meter and a water line run to the new dwelling. That water meter would meter water used at the new dwelling as well as the barn. The board agreed that John could install a curb stop at the new dwelling in the Spring of 2013.

Eugene Labombard made the motion to approve John Lavoie’s request for permission to connect to the Village Water Line at 219 Maquam Shore Rd. It was agreed that a $1500 water connection fee would be paid, a water meter package would be purchased and installed for the new dwelling and a curb stop would be installed in the Spring of 2013. Adam Paxman seconded. Motion carried.

Eugene LaBombard made the motion to exit the Water Commissioner’s Meeting at 9:18 p.m. Adam Paxman seconded. Motion carried.

8. Any Other Necessary Business:

Chris Leach presented his draft letter to be sent to area carpenters and builders for a design and quote for his proposed Message Board to be installed in the Village Green. I advised him I would send letter out this week for quotes. Chris stated they would discuss it further once they received some quotes.

Any Other Business: Chris Leach asked Reg if he had an update for the Fire Department. Reg stated that he worked on a meth lab dismantling in Hancock last week. He also stated they responded to the forest fire on Fisher Pond Road and that 5 to 8 acres burned. He said they also received a mutual aid call for a house fire. He asked residents to be very careful when disposing of wood ash, etc. He advised residents to get on NFPA.org website for hints on fire safety.

Any Other Business: Adam Paxman reminded area residents of the Winter Parking Ban to begin December 1^st. Parking on Village streets is banned from 12 a.m. to 6 a.m. He also reminded residents of the upcoming Christmas in the Park celebration to be held on Sunday, December 16^th from 1 to 3 p.m. and urged all to attend.

Adam advised he needed an Executive Session tonight to Discuss Personnel.

Any Other Business: Ron Kilburn advised Neal and Evan Speer would be giving a presentation at the Swanton Library on Sunday, December 9^th from 2 to 4 p.m. on their recent trip to Europe. He said this will be held upstairs in the Library.

Any Other Business: Reg Beliveau stated he is thinking of have a Christmas Tree Lighting Ceremony in the Park to remember those who have passed away and said he would like to hold it the same day the Chamber of Commerce is having their Christmas in the Park celebration. The Board thought this was a good idea.

9. Executive Session (If Needed):

Chris Leach made the motion to enter into Executive Session at 9:45 p.m. to Discuss Personnel. Eugene LaBombard seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 10:20 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting at 10:20 p.m. Eugene LaBombard seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 10:20 p.m.

_____________________________________ _______________________________________

Ronald Kilburn, Village President Date

_____________________________________ _______________________________________

Dianne Day, Village Clerk Date

Tuesday, November 13, 2012

Trustee Meeting Minutes - November 13th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

TUESDAY, NOVEMBER 13, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:00 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, October22, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, October 22, 2012 as presented. Chris Leach seconded. Discussion: None. Two in favor of approval, one abstained due to absence. Motion carried.

2. Approve Village Warrants Through November 9, 2012:

Eugene LaBombard made the motion to approve and accept Village Warrants (#489-#497) through November 9, 2012 as presented. Chris Leach seconded. Discussion: Eugene LaBombard stated that the Village paid their tax bill to the Town of Highgate on Warrant #495 for $377,333.00. Adam Paxman asked what vendor Franklin Miller was for. Reg Beliveau stated that was to purchase a shredder for the Don Bell Pump Station. Reg also stated that the Aldrich & Elliott job is almost at completion and said they are just buttoning up a few more things. Chris Leach asked if they hold 10% of the final payment for one year as warranty and Reg said yes they do. Ron Kilburn asked if the Village was pleased so far with the job and Reg said they were very pleased. Motion carried.

3. 3^rd Quarter SQRP for Board Review:

Reg advised the Board that the 3^rd quarter SQRP report was completed for their review. Chris Leach stated the Village always gets good marks and did so again this quarter. He stated how the Village keeps track of their work orders, bills, posting complaints, etc. Chris said the Village runs a strong business and are always looking at this information. He feels they have the best outage record in the State or close to it due to all the tree trimming and upgrades that have been done over the years. Eugene LaBombard stated they acknowledge the report, have reviewed it and are pleased with it. Chris Leach stated the Board would like to recognize Al Kinzinger for all his great years of service to the Village as well as Lt. Leon Begnoche in the Police Department. Both individuals have retired and the Board commended them for their outstanding service over the years.

4. Any Other Necessary Business:

Chris Leach stated he had an update on the Message Board he would like installed in the Village Park. He said after looking at several in the area he would like to put out a request to area contractors to come up with a design proposal for this. He said he would work on a rough draft and get it to the Village for review in the near future. He also stated he is waiting to hear back from the VFW regarding the granite Veterans sign for Flat Iron Park. Adam stated he would get him some contact information.

Any Other Business: Reg Beliveau stated that the year came and went and the paving company was too busy to fit the Village into their schedule. He said they are now out of good paving weather so opted for scarifying the road to try and eliminate the ripples. He said this was their last option for this year and said it has helped quite a bit. He mentioned Governor Shumlin stopping by the Village last week and said he mentioned the lack of response he was getting from the State regarding First Street. He said within the hour Brian Searles returned a phone call to him. Reg stated he doesn’t have any solid answers regarding this but said Brian Savage and Michel Consejo are joining forces on this issue in Montpelier.

Any Other Business: Adam Paxman stated the Chamber of Commerce will be holding their Christmas in the Park celebration on Sunday, December 16^th from 1 to 3 p.m. in the Village Park. He said Santa will be there as well as Sled Dogs. Hot chocolate and snacks will be provided and he encouraged everyone to attend this event. Adam also wanted to remind residents of the Winter Parking Ban that goes into effect December 1^st. He said there is a ban on parking on Village streets from 12 a.m. to 6 a.m. and wanted all to be aware of this.

Any Other Business: Reg Beliveau stated he received a phone call from a lady requesting permission to do horse drawn sleigh rides in the Village. She said her father used to do this she would like to continue it. Reg stated he would need proof of liability insurance and she agreed. She said she would contact him with more information when she is ready to begin.

Any Other Business: Reg Beliveau advised the solar aerators were shipped last Friday and should be installed in the next week or so at the Waste Water Plant. He said all the electric work is done. He said VT Efficiency wants to be present when they are installed.

Any Other Business: Ron Kilburn asked Reg if they were contacted to help down South due to Hurricane Sandy. Reg said they were not contacted for help but that Al Kinzinger attended all the safety meetings regarding this.

Any Other Business: Eugene LaBombard stated the Town was asking for the Fire Department update but that Rick was not available at this time. Reg said Travis was going to do it but he has decided to inform the Town that this is an update that should be given at their monthly Joint Legislative Body meetings. He said he would make that recommendation to them for future reference.

Chris Leach stated he needs an executive session to discuss personnel.

7. Executive Session (If Needed).

Adam Paxman made the motion to enter into Executive Session at 7:40 p.m. to discuss personnel. Chris Leach seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:00 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of Trustees meeting at 8:00 p.m. Adam Paxman seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 8:00 p.m.

_____________________________________ _______________________________________

Ronald Kilburn, Village President Date

_____________________________________ _______________________________________

Dianne Day, Village Clerk Date

Monday, October 22, 2012

Trustee Meeting Minutes - October 22nd, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, OCTOBER 22, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Katie Judd, Village Customer Service Rep; Donald Collins and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:00 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Tuesday, October 9, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Tuesday, October 9, 2012 as presented. Chris Leach seconded. Discussion: None. Motion carried.

2. Approve Village Warrants Through October 19, 2012:

Chris Leach made the motion to approve and accept Village Warrants (#485-#488) through October 19, 2012 as presented. Adam Paxman seconded. Discussion: Adam Paxman asked what we used vendor R&R Sprinkler for, Reg advised that was for testing and maintaining the Village’s sprinkler system. He also asked what Mountain Air System was used for. Reg advised they did some work at the Hydro Plant. Chris Leach asked what Benoit’s Towing & Recovery was for, Reg thought the Police Department towed a vehicle. No further discussion. Motion carried.

3. Martha Guarino Request Permission to Connect to Private Water Line, Maquam Shore Rd.:

Chris Leach made the motion to enter into a Water Commissioner’s meeting at 7:08 p.m. Adam Paxman seconded, carried unanimously. Reg Beliveau advised the Board that Bobby Bonk installed that private line a few years back, engineered by Cross Consulting. He said Mr. Bonk was allocated a certain number of connections so he wanted to contact the State of Vermont to make sure they are in compliance with the number of connections on that line. Reg said he would contact the State and would let the Board know what he finds out. The Board stated they would approve this item once they know they are within the State’s expectations. Ron Kilburn stated they won’t need this until Spring as that is when their new home is arriving.

4. Porter Hodgdon Request Permission to Connect to Village Water Line, Hodgdon Drive:

Dianne Day, Village Clerk, explained Porter’s request to the Board stating that he would like to set up two mobile homes on Hodgdon Drive and would like permission to connect to the Village’s main water line. Chris Leach asked what size pipe was there, Reg thought either an 8 or 12 inch main was there. He also asked if Porter was aware of all the fees associated with the connections. I advised him he was. The Board approved Porter Hodgdon’s request to connect to the main water line on Hodgdon Drive as long as it was a 8 inch or greater line and as long as he was aware of the connections fees. I advised the Board I would confirm the size of the pipe with Mike Menard.

Chris Leach made the motion to exit Water Commissioner’s meeting at 7:14 p.m. Adam Paxman seconded. Motion carried.

Don Collins thanked the Village for a great job done on the building’s appearance and new sign.

5. Katie Judd, Swanton Village Website Demonstration:

Katie Judd, Customer Service Rep for the Village of Swanton showed the Board the Village’s website and how to maneuver throughout the website. She explained how she is still working on the Community News page and stated this is where she can put all sorts of information for events going on in the Village. She showed them each department’s page and advised them if they wanted anything posted on the website to either email her or Reggie the information. Chris Leach stated he would like to see information about inviting industry to Swanton. He also said he would like to see more pictures of the employees. The Board thanked Katie for her presentation and stated they thoroughly enjoyed seeing the website.

6. Any Other Necessary Business:

Chris Leach stated the new sign for the Complex was really nice, the right size and fits the building well. He asked Reg if there was an update on the First Street paving issue. Reg stated he has no returned calls as of yet.

Any Other Business: Adam Paxman stated there will be a Pumpkin Lighting Ceremony in the Park on Halloween night from 5 to 9 p.m. He said they are carrying on the Livingston family tradition and said the Chamber of Commerce will be there in support of this activity. Reg said they could compost the pumpkins at Hudak’s on Route 7, and said the Village has started a compost pile there.

Any Other Business: Reg Beliveau informed the Board that Mike Menard and his crew received a thank you card from resident Steve Hill on Maquam Shore Rd.

Any Other Business: Ron Kilburn stated that he has an update regarding the Doughboy restoration in Flat Iron Park. He said he was in contact with a company and he will send them quality photos of the Doughboy in order to get a quote on how much this will cost. He said they should include the Goddess of Liberty in the Village Green as well. He said they are also forming a committee for the 250 year celebration happening next summer.

7. Executive Session (If Needed).

None.

_____________________________________ _______________________________________

Ronald Kilburn, Village President Date

_____________________________________ _______________________________________

Dianne Day, Village Clerk Date

Tuesday, October 9, 2012

Trustee Meeting Minutes - October 9th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

TUESDAY, OCTOBER 9, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:02 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, September 24, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, September 24, 2012 as presented. Chris Leach seconded. Discussion: None. Motion carried.

2. Approve Village Warrants Through October 6, 2012:

Chris Leach made the motion to approve and accept Village Warrants (#477-#484) through October 6, 2012 as presented. Adam Paxman seconded. Discussion: Chris Leach stated the Village is paying VPPSA a lot of money for purchase power because of the weather. No further discussion. Motion carried.

3. Renew Bond Anticipation Note in Water Plant:

Dianne Day, Village Clerk, advised the Board that the Bond Anticipation Note, Resolution and Non-Arbitrage Certificate for the Water Treatment Plant Upgrade needed to be renewed and signed. This bond is for $2.7 million dollars with Union Bank at a interest rate of 1.41% that Lynn Paradis finalized with Board approval. Adam Paxman made the motion to have Village Trustees renew and sign the $2.7 million dollar Bond Anticipation Note, Resolution and Non-Arbitrage Certificate with Union Bank at a 1.41% interest rate. Chris Leach seconded. Motion carried. Board members present signed all necessary documents.

4. First Street Update:

Reg Beliveau advised the Board that Mike Menard met with Jim Cota last week. He said they have emailed asking if there were any funds yet available to re-pave First Street and as of yet have not heard back from anyone involved. He said he believes the State has no funds available for the Village. Reg said he has scheduled Pike Industries to begin paving First Street the last week of October. Ron Kilburn asked Reg if they shortened the paving could they save money. Reg stated they did not want to piece meal the project. Adam Paxman stated this is now a safety hazard and they have to do it. Chris Leach agreed and stated they re-pave as planned, and to not piece meal the job. He said with the high truck traffic they need to use a better grade of asphalt. Reg stated he was going to do some research and find out when the Village took over ownership of First Street because it’s a Class I road. Chris Leach stated they had the same issue with North River St. by Swanton Lumber. He said the truck traffic was so heavy it damaged the water pipes under the road. He stated that Brian Savage is still working on this. Reg stated he would email Brian and let him know he hasn’t heard anything. Reg said the State just paved a Class I road in Johnson. Chris Leach stated there are no other roads to compare First Street to because of the truck traffic here. Reg said Mike Menard has been going to St. Albans to speak directly to Jim Cota instead of emailing him. He said they are trying to get an answer. Ron asked if there was a timeline before Reg would contact the Secretary of Transportation. Reg stated that he would next week if he hasn’t heard anything. He said he wants an answer regardless. He said Mike has strived for years to keep First Street in good condition and said he would keep the Board informed as to what he finds out.

5. Any Other Necessary Business:

Chris Leach informed the Board he met with Champlain Monuments and designed a Sun Dial Memorial to put in Flat Iron Park in support of the troops. He showed them two pictures of what he has in mind and said he would meet with the VFW for their input as well. He said he wanted to have the cement base inscribed and that is not included in the price. One style runs approximately $3100 and the other style runs $1990. Ron Kilburn stated he wanted to congratulate Chris on such a great idea.

Any Other Business: Adam Paxman stated he was approached by a citizen wanting to do a Farmer’s Market in the Park selling fruits, vegetables and canned goods. He said the Chamber of Commerce would sponsor this event and he would let the Board know when he had more information.

Any Other Business: Ron Kilburn informed the Board the Railroad Depot had a great turnout for their Octoberfest held on October 7^th. He said over 100 people attended their event and he wanted to thank everyone involved as well as Star Hose, Hudak’s, West Swanton Orchard and the Historical Society Board. Ron also presented the Board with an email he received requesting permission to connect to a private water line on Maquam Shore. The Village Clerk took the information and stated she would contact the individual requesting and would get this before the Board for their next meeting.

Any Other Business: Ron Kilburn advised the Board that he was contacted by MVU and some students want to do volunteer work to improve the grounds at Marble Mill. He said they are asking for someone to meet with them and Reg advised he would do so.

Any Other Business: Reg Beliveau informed the Board that so far they have planted four trees in the Village Green and they are two lilac trees and two maple trees. He said two bur oak trees are coming in the spring.

Any Other Business: Reg Beliveau advised the Board that Penny Shedrick and Marie Maskell requested permission to hold a pumpkin lighting show in the Park on Halloween evening from 5 to 9 p.m. He informed them he gave permission for this event.

Any Other Business: Reg Beliveau advised the Board that the Resolution for finalizing the financing for the Solar Aerators for the Waste Water Plant needed to be signed. Chris Leach made the motion to authorize the Village Manager to finalize the financing of its Solar Aerators for the Waste Water Treatment Plant with Municipal Leasing Consultants of Grand Isle, VT at a rate of 4.16%. Adam Paxman seconded. Motion carried. Ron Kilburn, Village President, signed the Resolution.

6. Executive Session to Discuss Personnel:

Chris Leach made the motion to enter into Executive Session at 7:42 p.m. to discuss personnel. Adam Paxman seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 9:16 p.m. Chris Leach seconded. Motion carried.

Chris Leach made the motion to enter Regular Session at 9:16 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: Adam Paxman made the motion to affirm Fire Chief Rick King’s dismissal of a firefighter. Chris Leach seconded. Motion carried.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting at 9:20 p.m. Chris Leach seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 9:20 p.m.

_____________________________________ _______________________________________

Ronald Kilburn, Village President Date

_____________________________________ _______________________________________

Dianne Day, Village Clerk Date

Monday, September 24, 2012

Trustee Meeting Minutes - September 24th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, SEPTEMBER 24, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, September 10, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, September 10, 2012 as presented. Chris Leach seconded. Discussion: Chris asked if Brian Savage heard anything back from the State of Vermont regarding First Street. Reg Beliveau stated he heard back from Jim Cota regarding receiving funds to help pave First Street and it seems like funds may be forthcoming. He said he has scheduled Pike for October 15^th. Motion carried.

2. Approve Village Warrants Through September 21, 2012:

Eugene LaBombard made the motion to approve and accept Village Warrants (#474-#476) through September 21, 2012 as presented. Chris Leach seconded. Discussion: Adam Paxman asked what Aexon vendor was, Reg explained that Al Mosher ordered a media converter for their Scada system. Chris Leach asked about the VLCT Liability Insurance payment. Reg explained that was an annual payment. Reg also stated that Efficiency VT gave the Village $40,000 in grant money to help with the Solar Aerators being installed at the Waste Water Plant. He said this is very helpful. Motion carried.

3. Any Other Necessary Business:

Eugene LaBombard asked if there was any damage from the storm on Saturday. Reg stated there wasn’t any damage and said they had a small power outage. Ron Kilburn stated they had a large tree come down at the Railroad Depot but it didn’t cause any damage.

Any Other Business: Chris Leach stated he wanted to congratulate Adam Paxman on the park benches and he encourages everyone to stop in the park and enjoy them. He also asked Reg if there was an update on the new Complex sign. Reg stated that was their final draft and they are working on it now. Chris also mentioned the JLB meeting for October 2^nd and urged anyone with agenda items to contact them. He said he wanted to discuss First Street at the meeting. Reg stated that Dave Jescavage was very good at keeping him informed and said they have a good working relationship. He said he would like to show a slideshow at the meeting. Ron said with taxes being due it would be a good time to promote all the good that’s being accomplished and to use our website and Facebook pages to do this.

Any Other Business: Ron Kilburn stated that there will be an Octoberfest on October 7^th at the Railroad Depot from 12 noon to 4 p.m. He urged everyone to stop by and check them out. He also stated that the Spaulding family is celebrating 50 Years of Service at Swanton Rexall. He said they are having an Open House on Thursday, October 4^th and urged everyone to stop by and congratulate them on 50 Years of Service. He requested this information be put on the Village’s website.

Any Other Business: Reg Beliveau advised they have a Community News page on the Village’s website and said he would have Katie Judd attend one of our next meetings and said he would bring up the website to show everyone how to maneuver it.

Any Other Business: Chris Leach stated the Board just returned from a NEPPA conference and asked the board members to state what they came away from the conference with. He said he liked hearing about Natural Gas and that Nuclear power was coming back and being looked at. Adam stated it was nice to hear Hydro power making news and that he liked the “disruptive thinking” seminar. He said he is trying to “think outside the box.” Eugene stated he liked the discussion on coal and said the use of it in China and India is astronomical. He said their use far outweighs anything the U.S. does and said it should be looked at on the national level. Chris stated that he was impressed with Maine’s effort to go with wood pellets. He said that is truly renewable and said they can re-grow a forest in 10 years.

Any Other Business: Reg Beliveau wondered if the Village Auditorium was on the National Historic registry. Ron said he didn’t think so and if it was on anything it would be the State registry. Eugene stated it was built after the war in 1948 as a tribute to the local veterans. Reg stated he was working on a grant but said the building needed to be on the Historical Registry.

Any Other Business: Adam Paxman asked if the Chamber picnic tables could be brought over to the Village garage and painted over the winter months. Reg stated they had some issues with the tables being in the Park and he wasn’t sure if that was a good idea. He said they are finding garbage on the grounds near the tables and said they may just want the picnic tables in the park when they have special events. He said there needs to be some community respect. Chris said this helps draw people in the park and he likes them there but they need to make people realize that trash on the ground in unacceptable. Reg stated they are working on obtaining some new trash receptacles for the park and said they would try it again but if the trash problem doesn’t go away the picnic tables will have to be removed from the park.

Any Other Business: Ron Kilburn stated the County Courier put out a Community Guide and did a very nice job. He showed pictures of the dam in Highgate, a picture of people ice fishing in Swanton Town and a picture of the Eagle in Marble Mill Park for the Swanton Village picture.

Chris Leach stated he would need an Executive Session to discuss real estate issues.

6. Executive Session (If Needed):

Chris Leach made the motion to enter into Executive Session at 7:52 p.m. to discuss real estate matters. Adam Paxman seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:40 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting at 8:40 p.m. Eugene LaBombard seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 8:40 p.m.

_____________________________________ _______________________________________

Ronald Kilburn, Village President Date

_____________________________________ _______________________________________

Dianne Day, Village Clerk Date

Monday, September 10, 2012

Trustee Meeting Minutes - September 10th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, SEPTEMBER 10, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Kathy Lavoie and Sally Sargent, Operation Happiness; Kim Gates Maynard, Tri-Town Recreation Committee; Brian Savage and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, August 27, 2012 Meeting:

Eugene LaBombard made the motion to approve and accept the Minutes from Monday, August 27, 2012 as presented. Adam Paxman seconded. Discussion: Chris Leach asked what the $200,000 debt forgiveness was and Reg Beliveau explained that when the Water Treatment Plant Upgrade was complete, there would be a forgiveness on the bond debt of $200,000 and said that was set up that way when they purchased the bond. Motion carried.

2. Approve Village Warrants Through September 7, 2012:

Eugene LaBombard made the motion to approve and accept Village Warrants (#465-#473) through September 7, 2012 as presented. Chris Leach seconded. Discussion: Chris Leach asked what vendor VEEU was. Reg explained that is Efficiency VT and said that is figured into everyone’s electric bill based on consumption and that is what the Village pays them monthly. Chris also asked what vendor Capco was. Reg advised that was factored into the budget and was for fixing the gate on the penstock at the Hydro Plant because it didn’t open and close properly. Motion carried.

3. Kathy Lavoie to Discuss Operation Happiness:

Kathy Lavoie explained that Operation Happiness is part of United Way and they work in conjunction with Franklin Grand Isle United Way. She said they come together in the Fall to help prepare food for the needy for the Holiday season. She said there are approximately 650 boxes put together for families in Franklin County. She said they have always worked out of the Armory in St. Albans but have outgrown that space. She is requesting permission to use the Village Auditorium from December 8^ththrough December 15^th to sort and fill the boxes that stay in Swanton, Highgate and Franklin which amount to approximately 255 boxes of food. She said she would like to consider this location their satellite space and continue this each year. She explained the whole process to the Board and how much work is involved with this. She said the food drive in the local schools would come to the Complex and the Operation Happiness group would sort and pack boxes that week. She stated that 200 of the food boxes stay in Swanton.

Kathy stated this location would be perfect for this project and hopes to get great press, more donations and more food to meet the need. Chris Leach asked if any of the food needed refrigeration. He also asked since they are currently using the Armory in St. Albans, if they considered using the Armory here in Swanton. Kathy stated that space is too small and the food didn’t require refrigeration. She stated she would do whatever was necessary to use this space. She agreed to use the Park & Ride spaces for parking and also stated they would enter through the front of the building. Chris asked if those dates were open in the Auditorium and I told him yes. Reg Beliveau stated that his initial thoughts were to try this and see how it goes. He said if it interrupts business the Village would have to say no for the next year but he would like to try it for this year.

Sally Sargent stated that when she started working with Operation Happiness 11 years ago they filled only 250 boxes and now fill almost 700. Kathy stated she would give the Village their exact schedule of activities for the week when she had it. Reg stated he would make himself available for that week in case they needed anything from him. Chris just asked that they do not use the Fire Department parking lot in case there is an emergency and Kathy agreed to this. Chris also asked if they needed dollies or the fork lift to help with the operation. Adam Paxman and Eugene LaBombard both stated this was an excellent initiative and asked how this would affect the local food shelf. Kathy stated she hoped it would benefit it and said they are hoping for the Swanton community to be more involved. Reg stated that the Fire Department has done Thanksgiving food boxes in the past and have offered to partner with Operation Happiness. He also stated that the Cub Scouts and National Guard would also be interested in helping. Kathy stated it’s incredible to see the help and that there is a sense of community having it here. She said if any small businesses could help that would be great and she said they would need the use of pickup trucks that week. The Board unanimously approved her request to hold the Operation Happiness event here at the Village Complex December 8^th through December 15^th. She thanked the Board for their time and for their approval of this event.

4. Tri-Town Recreation Committee, Kim Gates Maynard – Arena Update Before Public Meeting:

Kim Gates Maynard was present for this discussion. She stated she wanted to present the Board with their Feasibility Study of the Highgate Sports Arena. She explained that Option 1 would renovate the existing facility to address necessary code and safety issues including structural integrity, dehumidification issues and the failing ice system. This option would cost $3,290,157. Option 2A and 2B would be a full renovation and addition to improve all aspects of the arena, including the ice surface, thermal envelope and programmed amenities. This option would cost $6,604,845 without indoor track. Option 2B would provide similar amenities of Option 2A, but with the addition of a walking track around the inside of the ice rink. This would cost $6,989,351. Option 3 would be a partial renovation and addition. This option adds four new locker rooms, a weight room and community room with an addition to the north. This would also include minimal work to existing spaces to improve them without a full renovation. This would cost $4,093,666. Option 4 would be a significant renovation and addition. This option adds six new locker rooms with an addition to the north. Existing locker spaces to be renovated to accommodate other uses such as a weight room and/or a community room. This option shows a modest addition to spectator seating. This would cost $4,148,433. Option 5 would look at using the floor plan of Option 2B, which includes the indoor walking track, but is a complete rebuild from the ground up. This exercise serves to determine the value of the existing arena structural system. This would cost $7,093,688.

Kim stated they are looking from feedback from the community and said there is a public hearing on September 26^th at 6:30 p.m. at the Arena. Chris Leach asked if there were any projections on how many kids will use this showing how robust the use will be. He also asked if it would be self-sustainable. He asked Kim if they thought about bonding this project for 20 years. He said a business would have to cover debt service and said that would be easier to take than what is coming. He also said there is a whole movement in Swanton for health and asked if there were ways to get adult people in the building for a fee. He said hockey is an expensive sport and wondered if there were more programs available where more kids could participate.

Kim said the main users are for ice time and said there is a men’s league that get done around 9 p.m. She said there are skating programs for the school, pre-schoolers and also a Learn To Skate program. Chris asked if the whole grounds were part of this or just the parking area and building. Kim said there are ownership issues going on right now and said Highgate is very willing to work with the community.

Kim stated she has worked on this study for the last two years and said they have visited several rinks in Vermont. She said the Highgate Arena sits in a rural community and that means less money so she cannot say they will be able to cover debt services. She said this Arena gives people a place to go and have fun. The Board thanked her for her presentation and urged residents to attend their meeting on September 26^th.

5. Any Other Necessary Business:

Brian Savage stated he was present to talk about the condition of First Street and North River Street and asked what the State of VT is saying and at what point are they willing to help with this. Reg Beliveau advised he met with Jim Cota and Ted Domina on September 3 and said the Village hasn’t seen any Class I money for First Street since 2001. He said Mike Menard used two years worth of paving funds to do First Street last summer and said they should have used a Type 3 top coat instead of a Type 4. He said the hot temperatures this summer along with heavy truck traffic have caused the rippling of the pavement. He said they have $36,000 in the budget earmarked to pave North River St. and the estimate to re-pave First Street is $77,000. Reg said he sent Dave Blackburn a note as well as Brian Searles and hasn’t heard back from them as of yet. He said he is also waiting for an application from Jim Cota. He said any help Brian could offer would be greatly appreciated. Reg said they have reserved Pike Industries for the 2^nd week of October in hopes they get the funds. He said he worked hard with Pike to lower his price from $96,000 to $77,000. Brian stated he would write to Mr. Blackburn and copy Mr. Searles and ask for assistance. The Board thanked Brian for coming in and offering to help.

Any Other Business: Reg Beliveau informed the Board that on Saturday, September 8^th he received his first call of a tree down at 4:15 p.m. He said the Fire Department was called out 12 times for various calls. He said Enosburg Electric and Burlington Electric were also on site to help the electric crew restore power. He said they worked until 12 noon on Sunday and at that point had 98% of their customers electricity back on. He said he made a notification to Emergency Management, not a declaration. He said once he has the actual dollar amount of what the storm cost he might make a declaration and would need a letter from the Board at that time. He said they had three broken poles and he stressed on Facebook to people to not take their kids out or near downed lines. He also stressed the importance of not cutting trees until they talked with the line crew to make sure there were no down power lines in the branches. He said thankfully no one was hurt during the storm and cleanup. The Board thanked him for the update.

Any Other Business: Reg advised the Board the Fit N Healthy no smoking signs were in and being installed in the local parks and on the walking path.

Any Other Business: Chris Leach asked how the sign for the Complex was coming. Reg advised he has a deposit down on it and they are working on it.

Any Other Business: Chris Leach said he knew Reg was working on a grant application for signs for the Veterans Memorial Auditorium building. He said he would like to see if they can order something with a sun dial on it stating their appreciation to their veterans is timeless. The Board liked that idea and Reg stated he would research it and get a price.

Any Other Business: Chris Leach stated he would like to try and get a JLB meeting scheduled between October 1^st and 12^th and asked me to contact Dave Jescavage to do that.

Any Other Business: Adam Paxman said the park benches are all in and said the concrete is ready to be poured. He said they are putting one in Flat Iron Park, one by the Chamber Office and six in the Village Green. He said the swans, Sam and Betty, are gone for the winter and will be back in the spring.

6. Executive Session to Discuss Real Estate Matters:

Adam Paxman made the motion to enter into Executive Session at 8:30 p.m. to discuss real estate matters. Eugene LaBombard seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 9:40 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting at 9:40 p.m. Chris Leach seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 9:40 p.m.

_____________________________________ _______________________________________

Ronald Kilburn, Village President Date

_____________________________________ _______________________________________

Dianne Day, Village Clerk Date