This page is maintained by Swanton Village, Inc and is intended to be the official online posting of public meetings and minutes in accordance with Vermont’s Open Meeting law (Amended July 1st, 2014).

Tuesday, October 9, 2012

Trustee Meeting Minutes - October 9th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES
SWANTON VILLAGE MUNICIPAL COMPLEX
120 FIRST STREET
SWANTON, VT 05488


REGULAR MEETING
TUESDAY, OCTOBER 9, 2012
7:00 P.M.


PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:02 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, September 24, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, September 24, 2012 as presented. Chris Leach seconded. Discussion: None. Motion carried.

2. Approve Village Warrants Through October 6, 2012:

Chris Leach made the motion to approve and accept Village Warrants (#477-#484) through October 6, 2012 as presented. Adam Paxman seconded. Discussion: Chris Leach stated the Village is paying VPPSA a lot of money for purchase power because of the weather. No further discussion. Motion carried.

3. Renew Bond Anticipation Note in Water Plant:

Dianne Day, Village Clerk, advised the Board that the Bond Anticipation Note, Resolution and Non-Arbitrage Certificate for the Water Treatment Plant Upgrade needed to be renewed and signed. This bond is for $2.7 million dollars with Union Bank at a interest rate of 1.41% that Lynn Paradis finalized with Board approval. Adam Paxman made the motion to have Village Trustees renew and sign the $2.7 million dollar Bond Anticipation Note, Resolution and Non-Arbitrage Certificate with Union Bank at a 1.41% interest rate. Chris Leach seconded. Motion carried. Board members present signed all necessary documents.

4. First Street Update:

Reg Beliveau advised the Board that Mike Menard met with Jim Cota last week. He said they have emailed asking if there were any funds yet available to re-pave First Street and as of yet have not heard back from anyone involved. He said he believes the State has no funds available for the Village. Reg said he has scheduled Pike Industries to begin paving First Street the last week of October. Ron Kilburn asked Reg if they shortened the paving could they save money. Reg stated they did not want to piece meal the project. Adam Paxman stated this is now a safety hazard and they have to do it. Chris Leach agreed and stated they re-pave as planned, and to not piece meal the job. He said with the high truck traffic they need to use a better grade of asphalt. Reg stated he was going to do some research and find out when the Village took over ownership of First Street because it’s a Class I road. Chris Leach stated they had the same issue with North River St. by Swanton Lumber. He said the truck traffic was so heavy it damaged the water pipes under the road. He stated that Brian Savage is still working on this. Reg stated he would email Brian and let him know he hasn’t heard anything. Reg said the State just paved a Class I road in Johnson. Chris Leach stated there are no other roads to compare First Street to because of the truck traffic here. Reg said Mike Menard has been going to St. Albans to speak directly to Jim Cota instead of emailing him. He said they are trying to get an answer. Ron asked if there was a timeline before Reg would contact the Secretary of Transportation. Reg stated that he would next week if he hasn’t heard anything. He said he wants an answer regardless. He said Mike has strived for years to keep First Street in good condition and said he would keep the Board informed as to what he finds out.

5. Any Other Necessary Business:

Chris Leach informed the Board he met with Champlain Monuments and designed a Sun Dial Memorial to put in Flat Iron Park in support of the troops. He showed them two pictures of what he has in mind and said he would meet with the VFW for their input as well. He said he wanted to have the cement base inscribed and that is not included in the price. One style runs approximately $3100 and the other style runs $1990. Ron Kilburn stated he wanted to congratulate Chris on such a great idea.

Any Other Business: Adam Paxman stated he was approached by a citizen wanting to do a Farmer’s Market in the Park selling fruits, vegetables and canned goods. He said the Chamber of Commerce would sponsor this event and he would let the Board know when he had more information.

Any Other Business: Ron Kilburn informed the Board the Railroad Depot had a great turnout for their Octoberfest held on October 7th. He said over 100 people attended their event and he wanted to thank everyone involved as well as Star Hose, Hudak’s, West Swanton Orchard and the Historical Society Board. Ron also presented the Board with an email he received requesting permission to connect to a private water line on Maquam Shore. The Village Clerk took the information and stated she would contact the individual requesting and would get this before the Board for their next meeting.

Any Other Business: Ron Kilburn advised the Board that he was contacted by MVU and some students want to do volunteer work to improve the grounds at Marble Mill. He said they are asking for someone to meet with them and Reg advised he would do so.

Any Other Business: Reg Beliveau informed the Board that so far they have planted four trees in the Village Green and they are two lilac trees and two maple trees. He said two bur oak trees are coming in the spring.

Any Other Business: Reg Beliveau advised the Board that Penny Shedrick and Marie Maskell requested permission to hold a pumpkin lighting show in the Park on Halloween evening from 5 to 9 p.m. He informed them he gave permission for this event.

Any Other Business: Reg Beliveau advised the Board that the Resolution for finalizing the financing for the Solar Aerators for the Waste Water Plant needed to be signed. Chris Leach made the motion to authorize the Village Manager to finalize the financing of its Solar Aerators for the Waste Water Treatment Plant with Municipal Leasing Consultants of Grand Isle, VT at a rate of 4.16%. Adam Paxman seconded. Motion carried. Ron Kilburn, Village President, signed the Resolution.

6. Executive Session to Discuss Personnel:

Chris Leach made the motion to enter into Executive Session at 7:42 p.m. to discuss personnel. Adam Paxman seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 9:16 p.m. Chris Leach seconded. Motion carried.

Chris Leach made the motion to enter Regular Session at 9:16 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: Adam Paxman made the motion to affirm Fire Chief Rick King’s dismissal of a firefighter. Chris Leach seconded. Motion carried.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting at 9:20 p.m. Chris Leach seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 9:20 p.m.



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Ronald Kilburn, Village President                                Date


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Dianne Day, Village Clerk                                           Date