Trustee Meeting Minutes - November 13th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

TUESDAY, NOVEMBER 13, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:00 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, October22, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, October 22, 2012 as presented. Chris Leach seconded. Discussion: None. Two in favor of approval, one abstained due to absence. Motion carried.

2. Approve Village Warrants Through November 9, 2012:

Eugene LaBombard made the motion to approve and accept Village Warrants (#489-#497) through November 9, 2012 as presented. Chris Leach seconded. Discussion: Eugene LaBombard stated that the Village paid their tax bill to the Town of Highgate on Warrant #495 for $377,333.00. Adam Paxman asked what vendor Franklin Miller was for. Reg Beliveau stated that was to purchase a shredder for the Don Bell Pump Station. Reg also stated that the Aldrich & Elliott job is almost at completion and said they are just buttoning up a few more things. Chris Leach asked if they hold 10% of the final payment for one year as warranty and Reg said yes they do. Ron Kilburn asked if the Village was pleased so far with the job and Reg said they were very pleased. Motion carried.

3. 3^rd Quarter SQRP for Board Review:

Reg advised the Board that the 3^rd quarter SQRP report was completed for their review. Chris Leach stated the Village always gets good marks and did so again this quarter. He stated how the Village keeps track of their work orders, bills, posting complaints, etc. Chris said the Village runs a strong business and are always looking at this information. He feels they have the best outage record in the State or close to it due to all the tree trimming and upgrades that have been done over the years. Eugene LaBombard stated they acknowledge the report, have reviewed it and are pleased with it. Chris Leach stated the Board would like to recognize Al Kinzinger for all his great years of service to the Village as well as Lt. Leon Begnoche in the Police Department. Both individuals have retired and the Board commended them for their outstanding service over the years.

4. Any Other Necessary Business:

Chris Leach stated he had an update on the Message Board he would like installed in the Village Park. He said after looking at several in the area he would like to put out a request to area contractors to come up with a design proposal for this. He said he would work on a rough draft and get it to the Village for review in the near future. He also stated he is waiting to hear back from the VFW regarding the granite Veterans sign for Flat Iron Park. Adam stated he would get him some contact information.

Any Other Business: Reg Beliveau stated that the year came and went and the paving company was too busy to fit the Village into their schedule. He said they are now out of good paving weather so opted for scarifying the road to try and eliminate the ripples. He said this was their last option for this year and said it has helped quite a bit. He mentioned Governor Shumlin stopping by the Village last week and said he mentioned the lack of response he was getting from the State regarding First Street. He said within the hour Brian Searles returned a phone call to him. Reg stated he doesn’t have any solid answers regarding this but said Brian Savage and Michel Consejo are joining forces on this issue in Montpelier.

Any Other Business: Adam Paxman stated the Chamber of Commerce will be holding their Christmas in the Park celebration on Sunday, December 16^th from 1 to 3 p.m. in the Village Park. He said Santa will be there as well as Sled Dogs. Hot chocolate and snacks will be provided and he encouraged everyone to attend this event. Adam also wanted to remind residents of the Winter Parking Ban that goes into effect December 1^st. He said there is a ban on parking on Village streets from 12 a.m. to 6 a.m. and wanted all to be aware of this.

Any Other Business: Reg Beliveau stated he received a phone call from a lady requesting permission to do horse drawn sleigh rides in the Village. She said her father used to do this she would like to continue it. Reg stated he would need proof of liability insurance and she agreed. She said she would contact him with more information when she is ready to begin.

Any Other Business: Reg Beliveau advised the solar aerators were shipped last Friday and should be installed in the next week or so at the Waste Water Plant. He said all the electric work is done. He said VT Efficiency wants to be present when they are installed.

Any Other Business: Ron Kilburn asked Reg if they were contacted to help down South due to Hurricane Sandy. Reg said they were not contacted for help but that Al Kinzinger attended all the safety meetings regarding this.

Any Other Business: Eugene LaBombard stated the Town was asking for the Fire Department update but that Rick was not available at this time. Reg said Travis was going to do it but he has decided to inform the Town that this is an update that should be given at their monthly Joint Legislative Body meetings. He said he would make that recommendation to them for future reference.

Chris Leach stated he needs an executive session to discuss personnel.

7. Executive Session (If Needed).

Adam Paxman made the motion to enter into Executive Session at 7:40 p.m. to discuss personnel. Chris Leach seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:00 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of Trustees meeting at 8:00 p.m. Adam Paxman seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 8:00 p.m.

_____________________________________                      _______________________________________

Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date

Trustee Meeting Minutes - October 22nd, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, OCTOBER 22, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Katie Judd, Village Customer Service Rep; Donald Collins and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:00 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Tuesday, October 9, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Tuesday, October 9, 2012 as presented. Chris Leach seconded. Discussion: None. Motion carried.

2. Approve Village Warrants Through October 19, 2012:

Chris Leach made the motion to approve and accept Village Warrants (#485-#488) through October 19, 2012 as presented. Adam Paxman seconded. Discussion: Adam Paxman asked what we used vendor R&R Sprinkler for, Reg advised that was for testing and maintaining the Village’s sprinkler system.  He also asked what Mountain Air System was used for. Reg advised they did some work at the Hydro Plant. Chris Leach asked what Benoit’s Towing & Recovery was for, Reg thought the Police Department towed a vehicle. No further discussion. Motion carried.

3. Martha Guarino Request Permission to Connect to Private Water Line, Maquam Shore Rd.:

Chris Leach made the motion to enter into a Water Commissioner’s meeting at 7:08 p.m. Adam Paxman seconded, carried unanimously. Reg Beliveau advised the Board that Bobby Bonk installed that private line a few years back, engineered by Cross Consulting. He said Mr. Bonk was allocated a certain number of connections so he wanted to contact the State of Vermont to make sure they are in compliance with the number of connections on that line. Reg said he would contact the State and would let the Board know what he finds out. The Board stated they would approve this item once they know they are within the State’s expectations. Ron Kilburn stated they won’t need this until Spring as that is when their new home is arriving.

4. Porter Hodgdon Request Permission to Connect to Village Water  Line, Hodgdon Drive:

Dianne Day, Village Clerk, explained Porter’s request to the Board stating that he would like to set up two mobile homes on Hodgdon Drive and would like permission to connect to the Village’s main water line. Chris Leach asked what size pipe was there, Reg thought either an 8 or 12 inch main was there. He also asked if Porter was aware of all the fees associated with the connections. I advised him he was. The Board approved Porter Hodgdon’s request to connect to the main water line on Hodgdon Drive as long as it was a 8 inch or greater line and as long as he was aware of the connections fees. I advised the Board I would confirm the size of the pipe with Mike Menard.

Chris Leach made the motion to exit Water Commissioner’s meeting at 7:14 p.m. Adam Paxman seconded. Motion carried.

Don Collins thanked the Village for a great job done on the building’s appearance and new sign.

5. Katie Judd, Swanton Village Website Demonstration:

Katie Judd, Customer Service Rep for the Village of Swanton showed the Board the Village’s website and how to maneuver throughout the website. She explained how she is still working on the Community News page and stated this is where she can put all sorts of information for events going on in the Village. She showed them each department’s page and advised them if they wanted anything posted on the website to either email her or Reggie the information. Chris Leach stated he would like to see information about inviting industry to Swanton. He also said he would like to see more pictures of the employees. The Board thanked Katie for her presentation and stated they thoroughly enjoyed seeing the website.

6. Any Other Necessary Business:

Chris Leach stated the new sign for the Complex was really nice, the right size and fits the building well. He asked Reg if there was an update on the First Street paving issue. Reg stated he has no returned calls as of yet.

Any Other Business: Adam Paxman stated there will be a Pumpkin Lighting Ceremony in the Park on Halloween night from 5 to 9 p.m. He said they are carrying on the Livingston family tradition and said the Chamber of Commerce will be there in support of this activity. Reg said they could compost the pumpkins at Hudak’s on Route 7, and said the Village has started a compost pile there.

Any Other Business: Reg Beliveau informed the Board that Mike Menard and his crew received a thank you card from resident Steve Hill on Maquam Shore Rd.

Any Other Business: Ron Kilburn stated that he has an update regarding the Doughboy restoration in Flat Iron Park. He said he was in contact with a company and he will send them quality photos of the Doughboy in order to get a quote on how much this will cost. He said they should include the Goddess of Liberty in the Village Green as well. He said they are also forming a committee for the 250 year celebration happening next summer.

7. Executive Session (If Needed).

None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of Trustees meeting at 8:00 p.m. Adam Paxman seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 8:00 p.m.

_____________________________________                      _______________________________________

Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date

Trustee Meeting Minutes - October 9th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

TUESDAY, OCTOBER 9, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7:02 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, September 24, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, September 24, 2012 as presented. Chris Leach seconded. Discussion: None. Motion carried.

2. Approve Village Warrants Through October 6, 2012:

Chris Leach made the motion to approve and accept Village Warrants (#477-#484) through October 6, 2012 as presented. Adam Paxman seconded. Discussion: Chris Leach stated the Village is paying VPPSA a lot of money for purchase power because of the weather. No further discussion. Motion carried.

3. Renew Bond Anticipation Note in Water Plant:

Dianne Day, Village Clerk, advised the Board that the Bond Anticipation Note, Resolution and Non-Arbitrage Certificate for the Water Treatment Plant Upgrade needed to be renewed and signed. This bond is for $2.7 million dollars with Union Bank at a interest rate of 1.41% that Lynn Paradis finalized with Board approval. Adam Paxman made the motion to have Village Trustees renew and sign the $2.7 million dollar Bond Anticipation Note, Resolution and Non-Arbitrage Certificate with Union Bank at a 1.41% interest rate. Chris Leach seconded. Motion carried. Board members present signed all necessary documents.

4. First Street Update:

Reg Beliveau advised the Board that Mike Menard met with Jim Cota last week. He said they have emailed asking if there were any funds yet available to re-pave First Street and as of yet have not heard back from anyone involved. He said he believes the State has no funds available for the Village. Reg said he has scheduled Pike Industries to begin paving First Street the last week of October. Ron Kilburn asked Reg if they shortened the paving could they save money. Reg stated they did not want to piece meal the project. Adam Paxman stated this is now a safety hazard and they have to do it. Chris Leach agreed and stated they re-pave as planned, and to not piece meal the job. He said with the high truck traffic they need to use a better grade of asphalt. Reg stated he was going to do some research and find out when the Village took over ownership of First Street because it’s a Class I road. Chris Leach stated they had the same issue with North River St. by Swanton Lumber. He said the truck traffic was so heavy it damaged the water pipes under the road. He stated that Brian Savage is still working on this. Reg stated he would email Brian and let him know he hasn’t heard anything. Reg said the State just paved a Class I road in Johnson. Chris Leach stated there are no other roads to compare First Street to because of the truck traffic here. Reg said Mike Menard has been going to St. Albans to speak directly to Jim Cota instead of emailing him. He said they are trying to get an answer. Ron asked if there was a timeline before Reg would contact the Secretary of Transportation. Reg stated that he would next week if he hasn’t heard anything. He said he wants an answer regardless. He said Mike has strived for years to keep First Street in good condition and said he would keep the Board informed as to what he finds out.

5. Any Other Necessary Business:

Chris Leach informed the Board he met with Champlain Monuments and designed a Sun Dial Memorial to put in Flat Iron Park in support of the troops. He showed them two pictures of what he has in mind and said he would meet with the VFW for their input as well. He said he wanted to have the cement base inscribed and that is not included in the price. One style runs approximately $3100 and the other style runs $1990. Ron Kilburn stated he wanted to congratulate Chris on such a great idea.

Any Other Business: Adam Paxman stated he was approached by a citizen wanting to do a Farmer’s Market in the Park selling fruits, vegetables and canned goods. He said the Chamber of Commerce would sponsor this event and he would let the Board know when he had more information.

Any Other Business: Ron Kilburn informed the Board the Railroad Depot had a great turnout for their Octoberfest held on October 7^th. He said over 100 people attended their event and he wanted to thank everyone involved as well as Star Hose, Hudak’s, West Swanton Orchard and the Historical Society Board. Ron also presented the Board with an email he received requesting permission to connect to a private water line on Maquam Shore. The Village Clerk took the information and stated she would contact the individual requesting and would get this before the Board for their next meeting.

Any Other Business: Ron Kilburn advised the Board that he was contacted by MVU and some students want to do volunteer work to improve the grounds at Marble Mill. He said they are asking for someone to meet with them and Reg advised he would do so.

Any Other Business: Reg Beliveau informed the Board that so far they have planted four trees in the Village Green and they are two lilac trees and two maple trees. He said two bur oak trees are coming in the spring.

Any Other Business: Reg Beliveau advised the Board that Penny Shedrick and Marie Maskell requested permission to hold a pumpkin lighting show in the Park on Halloween evening from 5 to 9 p.m. He informed them he gave permission for this event.

Any Other Business: Reg Beliveau advised the Board that the Resolution for finalizing the financing for the Solar Aerators for the Waste Water Plant needed to be signed. Chris Leach made the motion to authorize the Village Manager to finalize the financing of its Solar Aerators for the Waste Water Treatment Plant with Municipal Leasing Consultants of Grand Isle, VT at a rate of 4.16%. Adam Paxman seconded. Motion carried. Ron Kilburn, Village President, signed the Resolution.

6. Executive Session to Discuss Personnel:

Chris Leach made the motion to enter into Executive Session at 7:42 p.m. to discuss personnel. Adam Paxman seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 9:16 p.m. Chris Leach seconded. Motion carried.

Chris Leach made the motion to enter Regular Session at 9:16 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: Adam Paxman made the motion to affirm Fire Chief Rick King’s dismissal of a firefighter. Chris Leach seconded. Motion carried.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting at 9:20 p.m. Chris Leach seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 9:20 p.m.

_____________________________________                      _______________________________________

Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date

Trustee Meeting Minutes - September 24th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, SEPTEMBER 24, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, September 10, 2012 Meeting:

Adam Paxman made the motion to approve and accept the Minutes from Monday, September 10, 2012 as presented. Chris Leach seconded. Discussion: Chris asked if Brian Savage heard anything back from the State of Vermont regarding First Street. Reg Beliveau stated he heard back from Jim Cota regarding receiving funds to help pave First Street and it seems like funds may be forthcoming. He said he has scheduled Pike for October 15^th. Motion carried.

2. Approve Village Warrants Through September 21, 2012:

Eugene LaBombard made the motion to approve and accept Village Warrants (#474-#476) through September 21, 2012 as presented. Chris Leach seconded. Discussion: Adam Paxman asked what Aexon vendor was, Reg explained that Al Mosher ordered a media converter for their Scada system. Chris Leach asked about the VLCT Liability Insurance payment. Reg explained that was an annual payment. Reg also stated that Efficiency VT gave the Village $40,000 in grant money to help with the Solar Aerators being installed at the Waste Water Plant. He said this is very helpful. Motion carried.

3. Any Other Necessary Business:

Eugene LaBombard asked if there was any damage from the storm on Saturday. Reg stated there wasn’t any damage and said they had a small power outage. Ron Kilburn stated they had a large tree come down at the Railroad Depot but it didn’t cause any damage.

Any Other Business: Chris Leach stated he wanted to congratulate Adam Paxman on the park benches and he encourages everyone to stop in the park and enjoy them. He also asked Reg if there was an update on the new Complex sign. Reg stated that was their final draft and they are working on it now. Chris also mentioned the JLB meeting for October 2^nd and urged anyone with agenda items to contact them. He said he wanted to discuss First Street at the meeting. Reg stated that Dave Jescavage was very good at keeping him informed and said they have a good working relationship. He said he would like to show a slideshow at the meeting. Ron said with taxes being due it would be a good time to promote all the good that’s being accomplished and to use our website and Facebook pages to do this.

Any Other Business: Ron Kilburn stated that there will be an Octoberfest on October 7^th at the Railroad Depot from 12 noon to 4 p.m. He urged everyone to stop by and check them out. He also stated that the Spaulding family is celebrating 50 Years of Service at Swanton Rexall. He said they are having an Open House on Thursday, October 4^th and urged everyone to stop by and congratulate them on 50 Years of Service. He requested this information be put on the Village’s website.

Any Other Business: Reg Beliveau advised they have a Community News page on the Village’s website and said he would have Katie Judd attend one of our next meetings and said he would bring up the website to show everyone how to maneuver it.

Any Other Business: Chris Leach stated the Board just returned from a NEPPA conference and asked the board members to state what they came away from the conference with. He said he liked hearing about Natural Gas and that Nuclear power was coming back and being looked at. Adam stated it was nice to hear Hydro power making news and that he liked the “disruptive thinking” seminar. He said he is trying to “think outside the box.” Eugene stated he liked the discussion on coal and said the use of it in China and India is astronomical. He said their use far outweighs anything the U.S. does and said it should be looked at on the national level. Chris stated that he was impressed with Maine’s effort to go with wood pellets. He said that is truly renewable and said they can re-grow a forest in 10 years.

Any Other Business: Reg Beliveau wondered if the Village Auditorium was on the National Historic registry. Ron said he didn’t think so and if it was on anything it would be the State registry. Eugene stated it was built after the war in 1948 as a tribute to the local veterans. Reg stated he was working on a grant but said the building needed to be on the Historical Registry.

Any Other Business: Adam Paxman asked if the Chamber picnic tables could be brought over to the Village garage and painted over the winter months. Reg stated they had some issues with the tables being in the Park and he wasn’t sure if that was a good idea. He said they are finding garbage on the grounds near the tables and said they may just want the picnic tables in the park when they have special events. He said there needs to be some community respect. Chris said this helps draw people in the park and he likes them there but they need to make people realize that trash on the ground in unacceptable. Reg stated they are working on obtaining some new trash receptacles for the park and said they would try it again but if the trash problem doesn’t go away the picnic tables will have to be removed from the park.

Any Other Business: Ron Kilburn stated the County Courier put out a Community Guide and did a very nice job. He showed pictures of the dam in Highgate, a picture of people ice fishing in Swanton Town and a picture of the Eagle in Marble Mill Park for the Swanton Village picture.

Chris Leach stated he would need an Executive Session to discuss real estate issues.

6. Executive Session (If Needed):

Chris Leach made the motion to enter into Executive Session at 7:52 p.m. to discuss real estate matters. Adam Paxman seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:40 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting at 8:40 p.m. Eugene LaBombard seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 8:40 p.m.

_____________________________________                      _______________________________________

Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date

Trustee Meeting Minutes - September 10th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, SEPTEMBER 10, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Kathy Lavoie and Sally Sargent, Operation Happiness; Kim Gates Maynard, Tri-Town Recreation Committee; Brian Savage and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and called the meeting to order at 7 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, August 27, 2012 Meeting:

Eugene LaBombard made the motion to approve and accept the Minutes from Monday, August 27, 2012 as presented. Adam Paxman seconded. Discussion: Chris Leach asked what the $200,000 debt forgiveness was and Reg Beliveau explained that when the Water Treatment Plant Upgrade was complete, there would be a forgiveness on the bond debt of $200,000 and said that was set up that way when they purchased the bond. Motion carried.

2. Approve Village Warrants Through September 7, 2012:

Eugene LaBombard made the motion to approve and accept Village Warrants (#465-#473) through September 7, 2012 as presented. Chris Leach seconded. Discussion: Chris Leach asked what vendor VEEU was. Reg explained that is Efficiency VT and said that is figured into everyone’s electric bill based on consumption and that is what the Village pays them monthly. Chris also asked what vendor Capco was. Reg advised that was factored into the budget and was for fixing the gate on the penstock at the Hydro Plant because it didn’t open and close properly. Motion carried.

3. Kathy Lavoie to Discuss Operation Happiness:

Kathy Lavoie explained that Operation Happiness is part of United Way and they work in conjunction with Franklin Grand Isle United Way. She said they come together in the Fall to help prepare food for the needy for the Holiday season. She said there are approximately 650 boxes put together for families in Franklin County. She said they have always worked out of the Armory in St. Albans but have outgrown that space. She is requesting permission to use the Village Auditorium from December 8^th through December 15^th to sort and fill the boxes that stay in Swanton, Highgate and Franklin which amount to approximately 255 boxes of food. She said she would like to consider this location their satellite space and continue this each year. She explained the whole process to the Board and how much work is involved with this. She said the food drive in the local schools would come to the Complex and the Operation Happiness group would sort and pack boxes that week. She stated that 200 of the food boxes stay in Swanton.

Kathy stated this location would be perfect for this project and hopes to get great press, more donations and more food to meet the need. Chris Leach asked if any of the food needed refrigeration. He also asked since they are currently using the Armory in St. Albans, if they considered using the Armory here in Swanton. Kathy stated that space is too small and the food didn’t require refrigeration. She stated she would do whatever was necessary to use this space. She agreed to use the Park & Ride spaces for parking and also stated they would enter through the front of the building. Chris asked if those dates were open in the Auditorium and I told him yes. Reg Beliveau stated that his initial thoughts were to try this and see how it goes. He said if it interrupts business the Village would have to say no for the next year but he would like to try it for this year.

Sally Sargent stated that when she started working with Operation Happiness 11 years ago they filled only 250 boxes and now fill almost 700. Kathy stated she would give the Village their exact schedule of activities for the week when she had it. Reg stated he would make himself available for that week in case they needed anything from him. Chris just asked that they do not use the Fire Department parking lot in case there is an emergency and Kathy agreed to this. Chris also asked if they needed dollies or the fork lift to help with the operation. Adam Paxman and Eugene LaBombard both stated this was an excellent initiative and asked how this would affect the local food shelf. Kathy stated she hoped it would benefit it and said they are hoping for the Swanton community to be more involved. Reg stated that the Fire Department has done Thanksgiving food boxes in the past and have offered to partner with Operation Happiness. He also stated that the Cub Scouts and National Guard would also be interested in helping. Kathy stated it’s incredible to see the help and that there is a sense of community having it here. She said if any small businesses could help that would be great and she said they would need the use of pickup trucks that week. The Board unanimously approved her request to hold the Operation Happiness event here at the Village Complex December 8^th through December 15^th. She thanked the Board for their time and for their approval of this event.

4. Tri-Town Recreation Committee, Kim Gates Maynard – Arena Update Before Public Meeting:

Kim Gates Maynard was present for this discussion. She stated she wanted to present the Board with their Feasibility Study of the Highgate Sports Arena. She explained that Option 1 would renovate the existing facility to address necessary code and safety issues including structural integrity, dehumidification issues and the failing ice system. This option would cost $3,290,157. Option 2A and 2B would be a full renovation and addition to improve all aspects of the arena, including the ice surface, thermal envelope and programmed amenities. This option would cost $6,604,845 without indoor track. Option 2B would provide similar amenities of Option 2A, but with the addition of a walking track around the inside of the ice rink. This would cost $6,989,351. Option 3 would be a partial renovation and addition. This option adds four new locker rooms, a weight room and community room with an addition to the north. This would also include minimal work to existing spaces to improve them without a full renovation. This would cost $4,093,666. Option 4 would be a significant renovation and addition. This option adds six new locker rooms with an addition to the north. Existing locker spaces to be renovated to accommodate other uses such as a weight room and/or a community room. This option shows a modest addition to spectator seating. This would cost $4,148,433. Option 5 would look at using the floor plan of Option 2B, which includes the indoor walking track, but is a complete rebuild from the ground up. This exercise serves to determine the value of the existing arena structural system. This would cost $7,093,688.

Kim stated they are looking from feedback from the community and said there is a public hearing on September 26^th at 6:30 p.m. at the Arena. Chris Leach asked if there were any projections on how many kids will use this showing how robust the use will be. He also asked if it would be self-sustainable. He asked Kim if they thought about bonding this project for 20 years. He said a business would have to cover debt service and said that would be easier to take than what is coming. He also said there is a whole movement in Swanton for health and asked if there were ways to get adult people in the building for a fee. He said hockey is an expensive sport and wondered if there were more programs available where more kids could participate.

Kim said the main users are for ice time and said there is a men’s league that get done around 9 p.m. She said there are skating programs for the school, pre-schoolers and also a Learn To Skate program. Chris asked if the whole grounds were part of this or just the parking area and building. Kim said there are ownership issues going on right now and said Highgate is very willing to work with the community.

Kim stated she has worked on this study for the last two years and said they have visited several rinks in Vermont. She said the Highgate Arena sits in a rural community and that means less money so she cannot say they will be able to cover debt services. She said this Arena gives people a place to go and have fun. The Board thanked her for her presentation and urged residents to attend their meeting on September 26^th.

5. Any Other Necessary Business:

Brian Savage stated he was present to talk about the condition of First Street and North River Street and asked what the State of VT is saying and at what point are they willing to help with this. Reg Beliveau advised he met with Jim Cota and Ted Domina on September 3 and said the Village hasn’t seen any Class I money for First Street since 2001. He said Mike Menard used two years worth of paving funds to do First Street last summer and said they should have used a Type 3 top coat instead of a Type 4. He said the hot temperatures this summer along with heavy truck traffic have caused the rippling of the pavement. He said they have $36,000 in the budget earmarked to pave North River St. and the estimate to re-pave First Street is $77,000. Reg said he sent Dave Blackburn a note as well as Brian Searles and hasn’t heard back from them as of yet. He said he is also waiting for an application from Jim Cota. He said any help Brian could offer would be greatly appreciated. Reg said they have reserved Pike Industries for the 2^nd week of October in hopes they get the funds. He said he worked hard with Pike to lower his price from $96,000 to $77,000. Brian stated he would write to Mr. Blackburn and copy Mr. Searles and ask for assistance. The Board thanked Brian for coming in and offering to help.

Any Other Business: Reg Beliveau informed the Board that on Saturday, September 8^th he received his first call of a tree down at 4:15 p.m. He said the Fire Department was called out 12 times for various calls. He said Enosburg Electric and Burlington Electric were also on site to help the electric crew restore power. He said they worked until 12 noon on Sunday and at that point had 98% of their customers electricity back on. He said he made a notification to Emergency Management, not a declaration. He said once he has the actual dollar amount of what the storm cost he might make a declaration and would need a letter from the Board at that time. He said they had three broken poles and he stressed on Facebook to people to not take their kids out or near downed lines. He also stressed the importance of not cutting trees until they talked with the line crew to make sure there were no down power lines in the branches. He said thankfully no one was hurt during the storm and cleanup. The Board thanked him for the update.

Any Other Business: Reg advised the Board the Fit N Healthy no smoking signs were in and being installed in the local parks and on the walking path.

Any Other Business: Chris Leach asked how the sign for the Complex was coming. Reg advised he has a deposit down on it and they are working on it.

Any Other Business: Chris Leach said he knew Reg was working on a grant application for signs for the Veterans Memorial Auditorium building. He said he would like to see if they can order something with a sun dial on it stating their appreciation to their veterans is timeless. The Board liked that idea and Reg stated he would research it and get a price.

Any Other Business: Chris Leach stated he would like to try and get a JLB meeting scheduled between October 1^st and 12^th and asked me to contact Dave Jescavage to do that.

Any Other Business: Adam Paxman said the park benches are all in and said the concrete is ready to be poured. He said they are putting one in Flat Iron Park, one by the Chamber Office and six in the Village Green. He said the swans, Sam and Betty, are gone for the winter and will be back in the spring.

6. Executive Session to Discuss Real Estate Matters:

Adam Paxman made the motion to enter into Executive Session at 8:30 p.m. to discuss real estate matters. Eugene LaBombard seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 9:40 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting at 9:40 p.m. Chris Leach seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 9:40 p.m.

_____________________________________                      _______________________________________

Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date

Trustee Meeting Minutes - August 27th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING & PUBLIC HEARING

MONDAY, AUGUST 27, 2012

7:00 P.M.

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Chad Spooner & Dorey Myers, VT Department of Health; Shawn Cheney, Anthony Russo; Donald Collins; Neal Speer; and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees Meeting and Public Hearing and called the meeting to order at 7 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, August 13, 2012 Meeting:

Chris Leach made the motion to approve and accept the Minutes from Monday, August 13, 2012 as presented. Adam Paxman seconded. Motion carried.

2. Approve Village Warrants Through August 24, 2012:

Adam Paxman made the motion to approve and accept Village Warrants (#460-#464) Through August 24, 2012 as presented. Eugene LaBombard seconded. Discussion: Adam Paxman asked why vendor Schonstedt Instrument Company was paid $3812.17. Reg Beliveau advised he couldn’t remember but would follow up with that one tomorrow. Chris Leach asked why vendor Mass Municipal Wholesale Electric was paid $18,847.04. Lynn Paradis advised that is where we purchase power from as well as VPPSA. Chris also asked who vendor Common Sense Controls was and Lynn advised that is for the Programming Lock Controls at the Hydro Plant. Motion carried.

3. Set 2012 Tax Rate:

Lynn Paradis, Assistant Village Manager; advised the Board that she had received the Grand List from the Town of Swanton and she calculates the 2012 tax rate to be set at .6524 which is up a bit from what was estimated in the Village Report. The estimated tax rate in the Village Report was .6523. She said this tax rate includes the $8000 for park improvements. Eugene LaBombard made the motion to approve the 2012 tax rate to be set at .6524. Chris Leach seconded. Chris stated that Lynn did an excellent job as usual. He said this tax rate reflects the fact that they are putting money away for capital expenditures so that they can save money in the long run. He said this rate is reasonable and serves two purposes. Motion carried.

4. Chad Spooner, VT Department of Health Community Update:

Chad Spooner thanked for the Board for having him and Dorey Myers. He said they are going around to all the different towns in the area explaining their Vision and Mission for the VT Department of Health. He said most people think of WIC and restaurant inspections when they think of the Department of Health. He said their WIC program is run out of their St. Albans office but said they do not do restaurant inspections. He explained their work with emergency preparedness and mentioned working during Hurricane Irene last year and during the clean up process.

Dorey Myers explained to the Board a Day In the Life with Public Health. She is a public health nurse who works in the school systems monitoring immunization records as well as several other programs. She said they work on everything from washing hands, breastfeeding programs, baby food classes, information on ticks and seat belt safety issues. She stated that Swanton has grabbed the sense of a healthy community from their recreation trail to their community gardens.

Chad also mentioned their Facebook page and urged people to check them out online and get involved. He said they have listed all Town Health Officers if they know who they are. Ron Kilburn advised them that Dan Billado and his wife Lynn are Swanton’s Health Officers and stated they work with Fit N Healthy through Amy Brewer. He asked them if they had any information on the West Nile virus. Dorey stated there are no human cases in Vermont this year and none in this area. She said they are focusing on prevention and urged people to use mosquito repellant. The Board thanked them for their information and presentation.

5. Public Hearing on Water and Sewer Rate Increase:

Lynn Paradis, Assistant Village Manager; advised everyone present that the last rate increase for water and sewer was in 2006 and said that increase did not include money for capital improvements.

She said the Water Debt Service as of July 31, 2012 is a Bond Anticipation Note for $1,363,058; a General Obligation Note (SRF Loan), with a forgiveness of $200,000, for $2,074,438; and said their payments of $255,420 begin one year after the Water Treatment Plant project completion. She said their first payment will be due in 2014.

She said their Wastewater Debt Service as of July 31, 2012 is a Revenue Bond for $244,999; a General Obligation Note for $566,244; a General Obligation Bond for $631,700 and their principal and interest payments for 2012 were $238,866. Lynn said all three bonds are CSO bonds from the 1990’s when they did their state mandated CSO project in which they separated sewer from storm water. Lynn advised a revenue bond is backed by the ratepayers and a general obligation is backed by taxpayers. She said these are all included in the sewer rates as of now.

Lynn showed where they need to get:  water pipe infrastructure is aged and in need of replacement; sections of the water system are being served by undersized pipes; sewer plant UV system needs replacement; vactor was purchased when the CSO project was done and is over 15 years old and the sewer plant truck will need replacement in 2013.

She then showed how the Village can get there: The Village can bond to fund any future projects that are needed to insure it provides quality water and wastewater services or the water and wastewater rates can be raised to an adequate level to put monies aside to fund future capital investments. Lynn stated she feels it is better to raise the rates in small amounts each year rather than large amounts every 4 to 5 years. Don Collins asked when the bonds were paid off would that be affected in the rates. Lynn advised she was doing a five year plan in each department and would factor that in.

Lynn then explained the recommendations for the Water Rates: Bring the rates up in 2012 to begin putting money aside for future capital purchases; raise the rates again in 2013 to set money aside for capital purchases; in 2014 the bond payments will begin for the water plant project; raise the rates to a level in 2014 to cover the debt service payments and review and adjust the rates each subsequent year to cover the budget.

She explained the recommendations for the Wastewater Rates: Increase the rates in 2012 to begin setting money aside for future capital purchases; raise the rates again in 2013 to set money aside for capital purchases; and review and adjust the rates each subsequent year to cover the budget and debt service.

Lynn advised everyone that she ran several different scenarios including water meter size, user units, and rate class tiers. She said the meter size and rate classes they have now are very similar and feels keeping our rate classes they way they are is the most fair way to bill.

Lynn showed examples of residential, commercial and industrial bills showing the rate increase. A Village residential account will see their customer charge increase from $7.66 to $14.00 per month. She explained the sewer rate would decrease from $1.67 per thousand to $1.25 per thousand. This $1.25 flat sewer rate will now be charged for all water used instead of going up the more water used. Don Collins was pleased with the flat rate charge on water used when figuring the sewer cost. Lynn stated that most residential Village accounts would see an increase of approximately $7.64 per month if they are in the 5,000 gallon range. She stated that if customers had questions regarding their usage or how much their bill could increase to call or stop by the office and we would be happy to help them before the increase takes place.

Reg Beliveau said that with the water rate increase they are still below State average and the sewer rates are very close to the State average. Lynn advised the Village would be inserting a rate increase notice with all utility bills beginning this week.

Anthony Russo asked if a similar rate increase could be expected next year. Lynn said yes in the water department but not in the sewer department. Lynn stated that the bills that go out in October for September’s usage would reflect the rate increase for 2012. She is anticipating another rate increase in March 2013.  Don asked Lynn if she thought about raising the rates in 2012 high enough to cover what she anticipates for 2013 that way customers didn’t have to deal with two rate increases in six months time? Lynn stated the Board can set and raise the water and sewer rates when needed but that she takes everything into consideration. The Board thanked Lynn for her presentation and hard work.

6. Any Other Necessary Business:

Adam Paxman advised the Board that he has received calls from residents on First Street regarding the condition of the pavement. He asked Reg Beliveau if he had an update on that issue. Reg advised the Board that he received a quote from Pike Industries for $96,000 to scarify the pavement, bring it down 1 ½ inches and resurface with a more expensive asphalt. He said because of the very hot temperature this summer and the heavy truck traffic the asphalt they put down last year has not held up. He said they have approximately $22,000 in AOT grant money to do scarify and resurface the bridge to Swanton Lumber, but said they have no grant money for First Street. He said they could use that bridge grant money on First Street instead but said that is still not enough money to cover the job.

Anthony Russo asked why the State of Vermont doesn’t help pay to repair First Street. Reg advised the last time they received money from the State for First Street was in 2001. He said they need help now, they spent $57,000 to re-pave First Street last summer. He said it would be October before they could do anything to repair First Street and said he still looking into it. He said he has called the Agency of Transportation and is waiting to hear back from them. Mr. Russo asked why they couldn’t re-route the heavy truck traffic down Route 7 instead of First St.? Ron Kilburn asked if there was a warranty on the product purchased last year? Reg said no there wasn’t a warranty. He said he is going to contact Brian Savage and Michel Consejo for help in contacting the right people in the State for help with this.

Shawn Cheney stated that he has many sleepless nights, his house literally shakes and this is also a safety concern for motorcyclists. He said this is a very big concern for First Street residents. Reg advised everyone he will continue to work on this and will keep the Board and the public informed.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of Trustees meeting and Public Hearing at 8:28 p.m. Chris Leach seconded. There being no further business at hand Ron Kilburn, Village President; adjourned the Regular Board of Trustees meeting at 8:28 p.m.

_____________________________________                      _______________________________________

Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date

Trustee Meeting Minutes - August 13th, 2012

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

MINUTES

BOARD OF TRUSTEES REGULAR MEETING

Monday, August 13, 2012

7:00 PM

PRESENT: Ronald Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Jim Irish, Waste Water Treatment Plant Foreman and Channel 16.

Ronald Kilburn, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

Unless otherwise noted, all motions carried unanimously.

1. Approve and Accept the Minutes from Monday, July 23, 2012 Meeting:

Eugene LaBombard made the motion to approve and accept the Minutes from Monday, July 23, 2012 as presented. Adam Paxman seconded. Motion carried.

2. Approve Village Warrants Through August 10, 2012:

Chris Leach asked what the St. Albans Police invoice was for, Reg advised him it was for dispatching services. He asked what Triple P Painting invoice was for, Reg advised the Complex upgrade, they painted the concrete.  He asked what Allen Engineering invoice was for, Reg advised that is where they buy chemicals for the water and waste water plants. They asked what the Ray Gadue invoice was for, Reg advised it was payback of an electric estimate. They asked about Reynolds & Son invoice, Reg advised they purchase tools, supplies, and spare parts for the Hydro Plant. Ron asked what Necco Inc. was for. Reg advised the Water Treatment Plant upgrade. Eugene LaBombard made the motion to accept and approve Village Warrants through August 10, 2012. Chris Leach seconded. Motion carried.

3. Solar Aerators:

Reg Beliveau and Jim Irish gave a brief update of the Waste Water Plant and how it was designed for 16 mechanically run aerators. Jim stated that they are beginning to fail and as of now they have 14 aerators running and said they are in need of new ones. Jim said that usually the motor is what goes on them and a replacement motor cost $1300 and takes 6 to 8 weeks to get. He said if they went with the Solar Aerators five would do the job of the 16 they currently have. He explained that the Solar mixers bring water up to the surface to get oxygen. He said if they go this route they will be the first in the State of Vermont and have chosen Aeromix to purchase the aerators from. He said these aerators have two amp motors on them for back up. He said two other wastewater plants in Vermont are looking into Solar Aerators as well.

The proposal for this purchase would be to finance the full amount through Municipal Leasing Corp. The cost of the five units is $159,500 plus approximately $4000 for shipping. Lynn stated she would bank Efficiency Vermont grant money and funds saved on the reduced electric bills at the plant and use that as part of the monthly payment. The proposed electric savings is approximately $25,000 per year. She stated she would use Municipal Leasing Corp. for the purchase with an interest rate of 4.3%. Jim also stated that Aeromix manufacturer will come in once per quarter to perform any necessary maintenance on the five aerators for one year at no additional cost. He also said the existing aerators would stay in place as a fail safe in case the solar aerators don’t work, they can turn the old ones back on. He said the solar aerators have a life span of 20 years.

Chris Leach made the motion to authorize Lynn Paradis, Assistant Village Manager, to lease five solar aerators through Municipal Leasing Corp at an interest rate of 4.3% for a term of five years. The amount to be leased is $163,500. Adam Paxman seconded. Motion carried.

Reg advised he would like to discuss Item #5 before Item #4.

5. Water and Sewer Rate Increase Discussion:

Eugene LaBombard made the motion to enter into a Water Commissioner’s meeting. Chris Leach seconded.

Lynn Paradis advised the Board that the last rate increase was in 2006. She said there is no money in the rates for future Capital Replacements. As assets age they don’t have any money in the bank to replace them. She said as of now the rates are set in tiers and she wanted to simplify the rate structure from this point forward. She said there is a base charge and then a per gallon charge. Lynn stated they financed $4 million dollars for the Water Treatment Plant upgrade and received $200,000 forgiveness on that loan so would have to pay back $3.8 million dollars with an interest rate of 3%. If they spend the whole project amount the yearly payment will be $255,420 beginning one year after the project is complete. The first payment will be due in 2014. She said what they need in their water rates are $255,420 in order to make the payment.

She informed the Board that in the wastewater department as of July 31^st they have a revenue bond of 5.8%, which is backed by their rates. They also have general obligation debt which is backed by property taxes. She said there is also a general obligation note in this department as well. Lynn stated the principal and interest payments for this year are $238,866 and that amount is currently in their rates. She said in the water department they need to prepare for water infrastructure replacement and said some of their old pipes are 2 inches and need to be replaced as well. There are fire hydrants on 4 and 6 inch lines that need to be served by 8 inch lines. Lynn said in the sewer department the UV disinfection system needs replacing, and that is critical. The vactor was purchased when they did the CSO project and is showing its age. She said the pickup in the sewer plant needs to be replaced at least by next year.

Lynn recommends they bring the water rates up this year to begin setting money aside for future capital purposes. She recommends they raise the rates again next year because their fist debt payment is due in 2014 and they are going to need to have enough money to cover the debt in their rates. She recommends they review the rates each year to see if they cover the budget and at some point decide how much money they are comfortable putting away each year. She stated that what she is recommending for an increase still does not meet the State average.

Lynn stated that with the sewer rates she followed the same methodology using the same 65/35 split for fixed costs and variable costs. She said the UV disinfection system costs approximately $200,000 so they need to put money aside for capital replacements in the sewer department also.

Lynn recommends increasing the residential Village customer charge from $7.66 per month to $14.00 per month and charging a flat fee of $1.25 per thousand gallons of water. She showed the different rate classes and recommends changing only the base customer charge per month and leaving the water usage fee at a flat rate of $1.25 per thousand for all customers. Lynn showed an estimated bill using an average usage of 5,000 gallons per month for a Village customer. That bill now would be $16.01 and with the new rates it would cost $20.25. Reg stated the increase for the average customer is approximately $7.64 per month and that is including the proposed sewer increase. She also showed them the commercial and industrial estimated bills with a usage of 30,000 gallons per month and those bills decreased because of the tier of the rates. Reg stated he hopes this ultimately helps with the conservation of water. Lynn explained that both Town and Village customers have the same sewer rates and that is because of the CSO project.

The Board stated they wanted to hold a Public Hearing this month to inform the residents of this rate increase. Chris Leach stated it was fair and a good idea. He said the plants are non profit and they are not making money on this. He said it was a good idea to put money away in these departments. Lynn advised she would like to implement the rate increase in October 2012. She said she would like to send an insert in the bills in September advising of the rate increase and hold a Public Hearing at their next Board meeting this month.

Eugene LaBombard made the motion to approve the water and sewer rate increase as proposed by Lynn Paradis, Assistant Village Manager. Adam Paxman seconded. Motion carried.

Eugene LaBombard made the motion to exit the Water Commissioner’s meeting and enter back into the Regular meeting. Adam Paxman seconded. Motion carried.

4. Community Update:

Reg Beliveau gave a community update to the Board and presented a slide show of the water plant upgrade, the new border patrol building, the demolishing of the Mobil station, electric line projects, the new transformer, wastewater centrifuse, aerators, and new sidewalks. Ron Kilburn asked if there is any fix to the First Street paving.  Reg said he is working on it and has met with the contractor that did the work and he also has a call in to Jim Cota with the Agency of Transportation.

6. Relay for Life Coin Drop Request:

Chris Leach made the motion to approve Ben & Jerry’s Relay for Life request to hold a Coin Drop on Saturday, August 25, 2012 from 9 a.m. to 12 p.m. with a rain date of September 8, 2012. Adam Paxman seconded. Motion carried.

7. Any Other Necessary Business:

Chris Leach asked when the next JLB meeting was and was informed August 20, 2012 here at the Village Complex. Reg stated he looked into the Equipment Tax issue and said Swanton is not alone, that other communities are doing the same thing. He said he will give Dave Jescavage what he has learned so far for the next JLB meeting. Chris Leach stated he would like to discuss the Merger topic at the JLB and asked the Board members to jot down their thoughts for the meeting. Adam stated he would like to add the Tri-Town Arena on the JLB agenda as well. Chris Leach also stated he appreciates the efforts of everyone involved with National Night Out.

Any Other Business: Adam Paxman thanked everyone involved, especially Swanton Village, for the awesome Car Show held on July 28, 2012. He said there were 121 cars entered. He also said the Chamber of Commerce is holding a Concert in the Park this coming Saturday.

Any Other Business: Adam Paxman showed the Board pictures of the Park benches he is looking at purchasing.

Any Other Business: Reg Beliveau advised the Board that back in 2008 they did a treatment on the lamprey in Lake Champlain. He stated that they will be doing it again this fall. Reg also advised the Board that David Jescavage, Town Administrator, gave him a letter from the Selectboard thanking the line crew for cleaning the front of the Town Office building.

8. Executive Session (if necessary):

Eugene LaBombard made the motion to enter into Executive Session to Discuss Contracts at 9:02 p.m. Chris Leach seconded. Chris Leach made the motion to exit Executive Session at 9:12 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Chris Leach made the motion to adjourn at 9:15 p.m. Adam Paxman seconded. There being no further business at hand, Ron Kilburn, Village President, adjourned the Regular Board of Trustees meeting at 9:15 p.m.

_____________________________________                      _______________________________________

Ronald Kilburn, Village President                                Date

_____________________________________                      _______________________________________

Dianne Day, Village Clerk                                           Date