SWANTON VILLAGE BOARD OF TRUSTEES
SWANTON VILLAGE MUNICIPAL COMPLEX
120 FIRST STREET
SWANTON, VT 05488
REGULAR MEETING
Monday, May 11, 2015
7:00 PM
PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Brad Aldrich, Elliott & Aldrich; and Ch. 16.
Unless otherwise noted, all motions carried unanimously.
Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.
1. Approve and Accept Minutes from Monday, April 27, 2015:
Eugene LaBombard made the motion to approve and accept Minutes from Monday, April 27, 2015 as presented. Chris Leach seconded. Discussion: None. Motion carried.
2. Approve and accept Village Warrants through Friday, May 8, 2015:
Eugene LaBombard made the motion to approve and accept Village Warrants through Friday, May 8, 2015 as presented. Chris Leach seconded. Discussion: Eugene LaBombard asked about Cross Machine Inc. for $56,298.80 on Warrant #41. Reg Beliveau explained that was for rebuilding the trash rake at the Hydro Plant. Chris Leach asked about the US Bank Operations Center payment for $219,276.38 on Warrant #46. Reg Beliveau stated that was a bond payment. Motion carried.
3. Aldrich & Elliott – Approval of Bid Award for Water Transmission Line Job, Authorize Village Manager and Sign Necessary Documents:
Brad Aldrich was present for this discussion and stated that they opened bids for the water transmission job. He said JP Sicard from Barton had the lowest bid coming in at $1,327,607. He said Alrich & Elliott has done four or five projects with them in the past and are very pleased with their work. He is recommending the Village accept this bid and because it was so low the Village will be able to complete two alternate jobs, Alternate No. 1 for $57,390 and Alternate No. 2 for $59,872. Neal Speer asked if the archaeological work was complete. Brad Aldrich stated it was. Brad Aldrich also stated that JP Sicard has demonstrated efforts to solicit bids from disadvantaged business enterprises, as required as a condition of submitting a bid for the above-referenced project.
Chris Leach made the motion to authorize Village Manager Reginald Beliveau to sign the Notice of Intent to Award Contract New Reservoir Transmission Main, Contract No. 2 RF3-296 to JP Sicard Inc. of Barton, VT for the Base Bid contract amount of $1,327,607. In addition, the Village plans to incorporate Additional Bid Alternative No. 1 of $57,390 and Additional Bid Alternative No. 2 of $59,872. He also made the motion to authorize Village Manager Reginald Beliveau to sign the DBE Effort by JP Sicard, Inc. Eugene LaBombard seconded both motions. Motions carried.
4. Any Other Necessary Business:
Chris Leach asked if the Hydro Plant was making money due to the amount of water going over the dam. Reg Beliveau stated they haven’t received March’s bill yet but said they are doing better record keeping and said it was going good. He said their new procedures were in place and he will have Joe Letourneau come in and give a report on the plant in the near future.
Any Other Business: Chris Leach asked if it was possible to get some bike racks installed on Merchants Row and one in the park by the fountain. Reg Beliveau stated that the Downtown Enhancement committee brought that up and is working on it.
Any Other Business: Reg Beliveau stated that on Thursday, May 14th at 2 p.m. the Abenaki’s will be replacing their totem pole. He said they would like the Trustee’s to attend if they can. He said the digger truck will be helping them out with this.
Any Other Business: Neal Speer stated that when the Library removed the columns they were full of bees and honey. He said they are celebrating their 100th anniversary this summer. He said he will keep everyone posted on their schedule of events.
Any Other Business: Neal Speer asked if there was any news on the gas plant moving into the industrial park. Reg Beliveau stated he believes they have closed on the property.
Eugene LaBombard stated he needs an executive session to discuss personnel.
5. Executive Session (If Necessary):
Eugene LaBombard made the motion to enter into Executive Session to Discuss Personnel at 7:35 p.m. Chris Leach seconded. Motion carried.
Chris Leach made the motion to exit Executive Session at 8:31 p.m. Eugene LaBombard seconded. Motion carried.
ACTION TAKEN: None.
ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:32 p.m. Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:32p.m. Motion carried.
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Neal Speer, Village President Date
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Dianne Day, Village Clerk Date