SWANTON VILLAGE BOARD OF TRUSTEES
SWANTON VILLAGE MUNICIPAL COMPLEX
120 FIRST STREET
SWANTON, VT 05488
REGULAR MEETING
Monday, March 9, 2015
7:00 PM
PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Brad Aldrich and Rachel Marvin, Aldrich & Elliott; and Ch. 16.
Unless otherwise noted, all motions carried unanimously.
Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:05 p.m.
1. Swear in elected officials for 2015: Dianne Day, Village Clerk (one year term); Neal Speer, Village President (one year term); Chris Leach, Village Trustee (three year term); and Betty Cheney, Delinquent Tax Collector (one year term).:
Eugene LaBombard swore in Dianne Day as Village Clerk for a one year term. Dianne Day swore in Neal Speer for Village President for a one year term. Betty Cheney was given oath at her office. Chris Leach will be in late and will be sworn in at that time.
Moved to Item #5 until Chris Leach arrives.
5. Brad Aldrich – Elliott & Aldrich – Agreement for Bid and Construction Phase New Reservoir Transmission Main – Contract #2 for $197,700:
Neal Speer asked Brad Aldrich to discuss this until Chris Leach arrived. Brad explained they are ready to go out to bid on the transmission line job and a few details to work out would like to advertise for bid next week. He said Aldrich & Elliott would take Swanton Village through the Bid Phase Services, the Construction Phase and any Special Services that would arise. He said they would conduct a bid opening for Swanton Village and then come back to Swanton Village with a bid recommendation. He said they would hold a pre-construction meeting, get the contractor lines up and monitor the construction with monthly job meetings. Eugene LaBombard asked about the 500 day duration of services. Brad explained that services start today and run through October or September of next year. He said they would check the warranty and determine if there were any issues. He said services end a full year after the project is complete. Neal Speer asked if UVM was done with the archaeological work. Rachel Marvin stated UVM wanted to come back and do a few more test pits but that was covered under the fee Swanton Village already paid them. She said they want to check by the river where they want to dig but it won’t interfere where they are working. Eugene LaBombard stated they are having a lot of problems with frozen pipes and asked if the transmission line would be insulated. Rachel stated that this is a large 16” pipe and would be constantly flowing but said it would have a heat trace in it for precaution. She said this is something Mike Menard could turn on if he wanted to. She said they are confident it will be fine.
7:25 p.m. Chris Leach arrived. Dianne Day swore Chris Leach in as Trustee for a three year term. He stated he has always been happy with the services provided by Aldrich & Elliott and said this project would be no different. Brad stated he would need a motion authorizing the Village Manager to approve and sign this Contract.
Chris Leach made the motion to authorize Reginald Beliveau, Village of Swanton Manager, or Lynn Paradis, Assistant Village Manager, the authority to sign all necessary documents pertaining to the New Reservoir Transmission Main Contract #2 for $197,700. Eugene LaBombard seconded. Motion carried.
2. Appoint a Treasurer for the Village of Swanton for 2015:
Eugene LaBombard made the motion to appoint Dianne Day as Treasurer for the Village of Swanton for a one year term. Chris Leach seconded. Motion carried. Dianne Day accepted appointment.
3. Approve and accept Minutes from Informational Meeting Wednesday, February 25, 2015:
Chris Leach made the motion to approve and accept Minutes from February 25, 2015 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.
4. Approve and accept Village Warrants through Friday, March 6, 2015:
Eugene LaBombard made the motion to approve and accept Warrants through Friday, March 6, 2015 as presented. Chris Leach seconded. Discussion: None. Motion carried.
6. Class Cost of Service Update:
Lynn Paradis stated a Public Hearing would be held on Tuesday, March 10, 2015 here at the Village Complex. She said the only thing she’s been asked is whether or not Swanton Village would like to phase this in and she replied that the Village did not want to do that. She said this is revenue neutral for the Village and as soon as the Department of Public Service approves it then Swanton Village can implement it for their customers. Lynn stated she would keep the Board informed.
Lynn Paradis stated she would need an Executive Session for Customer Account and Chris Leach stated he would need one for Personnel.
7. Any Other Necessary Business:
Dianne Day, Village Clerk, read the voting results to the Board.
8. Executive Session (If Necessary):
Chris Leach made the motion to enter into Executive Session to Discuss Customer Accounts and Personnel at 7:50 p.m. Eugene LaBombard seconded. Motion carried.
Chris Leach made the motion to exit Executive Session at 8:50 p.m. Eugene LaBombard seconded. Motion carried.
ACTION TAKEN: None.
ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:50 p.m. Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:50 p.m. Motion carried.
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Neal Speer, Village President Date
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Dianne Day, Village Clerk Date