SWANTON VILLAGE BOARD OF TRUSTEES
120 FIRST
STREET
SWANTON, VT 05488
MINUTES
BOARD OF TRUSTEES SPECIAL MEETING
Wednesday, March 07, 2012
7:00 PM
PRESENT: Ronald
Kilburn, Village President; Chris Leach ,
Trustee; Adam Paxman, Trustee; Eugene LaBombard ,
Trustee; Reg Beliveau, Village Manager; Lynn Paradis, Assistant Village
Manager; Dianne Day, Village Clerk; Sandy Kilburn and Channel 16.
Unless otherwise noted, all
motions carried unanimously.
Eugene LaBombard, Village
Trustee, welcomed all to the Special Board of Trustees meeting and called the
meeting to order at 7 p.m.
1. Swear in elected officials for 2012: Ronald
Kilburn, Village President (one year term); Chris Leach, Village Trustee (three
year term); Dianne Day, Village Clerk (one year term) and Betty Cheney,
Delinquent Tax Collector (one year term):
Eugene LaBombard, Village
Trustee, swore in Dianne Day as Village Clerk for a one year term. Dianne Day
swore in Ronald Kilburn as Village President for a one year term; Dianne Day
swore in Chris Leach as Village Trustee for a three year term.
2. Appoint a Treasurer for
the Village of Swanton:
Chris
Leach made the motion to appoint Dianne Day as Village Treasurer for a one year
term. Adam Paxman seconded. Motion carried.
It
was stated that Item #3 would need to be discussed in Executive Session so
moved to Item #4.
4. Reimbursement
Resolution and Certification:
Lynn
Paradis, Assistant Village Manager, advised the Board that this Compliance
Certificate states that the Village of Swanton Electric System Revenue General
Bond Resolution and Supplemental Issues are in compliance with Bank of New York
Mellon Trust Company. She said this certifies that the Village has met all FERC
requirements, has paid all bills and carries insurance on the Electric Plant.
She said this is a standard practice and advised she would need a motion to
name Ronald Kilburn as the authorized officer of this Resolution.
Eugene
LaBombard made the motion to authorize Ronald Kilburn, Village President, to
sign the Village of Swanton Electric System Revenue General Bond Resolution and
Supplemental Issues Certificate. Adam Paxman seconded.
Lynn
also advised the Board that she had two Declaration of Official Intent forms
that needed to be signed by the Village Clerk. One is for the Water Treatment
Plant Upgrade Bond and one is for the Unit #5 Project at the Hydro Facility.
She stated these declarations state that the Village of Swanton agrees to pay
back any debt obligations they have pertaining to these two projects.
Eugene
LaBombard made the motion to authorize Dianne Day, Village Clerk, to sign the
Declaration of Official Intent of the Village of Swanton to Reimburse Certain
Expenditures from Proceeds of Indebtedness for the Unit #5 Turbine Project
Bond. Adam Paxman seconded.
Chris
Leach made the motion to authorize Dianne Day, Village Clerk, to sign the
Declaration of Official Intent of the Village of Swanton to Reimburse Certain
Expenditures from Proceeds of Indebtedness for the Water Treatment Plant
Upgrade Bond. Adam Paxman seconded.
5. Any Other Necessary
Business:
Reg Beliveau updated the
Board on the Unit #5 turbine. He said there was a glitch in the commissioning
of the turbine and that the vendor had found some issues and created some
issues. He said they would be back on site on Friday, March 9, 2012 and he
would keep the Board informed. Adam Paxman stated that he was very impressed
with the work Gordy has done at the Hydro Facility.
Any Other Business: Reg informed the Board that at their next Board meeting he would have
another slideshow ready to show them of recent activities. He told the Board
about the transmission water line break that Mike Menard was dealing with and
that they ordered a new valve for that line. He said they installed the new one
in a better location and they are now able to shut that line down and the water
line break has been repaired. He said this leak has cost the Village
approximately $20,000. They talked about whether or not the old lines would
handle the water pressure when the new plant goes online. Lynn mentioned there
being no back up lines along the Merchants Row bridge and also from the
Reservoir. She said they really should have two lines in case of an emergency.
Any Other Business: Reg stated that a lady came in and wanted permission to run a
Farmer’s Market in the Park from Memorial Day through Labor Day on Friday,
Saturday and Sunday’s. Adam Paxman took her information and stated he would
have her contact the Chamber of Commerce and go through them. He said he would
bring back the request at one of their next meetings.
Chris Leach made the motion
to enter into Executive Session to Discuss Contracts and Finances for the
Rubber Bag at the Hydro Facility at 7:25 p.m. Adam Paxman seconded. Motion carried.
Chris Leach made the motion
to exit Executive Session at 8:00 p.m. Eugene LaBombard seconded. Motion
carried.
Adam Paxman made the motion
to enter Open Session at 8:01 p.m. Eugene LaBombard seconded.
ACTION TAKEN: Chris Leach made the motion to authorize Reginald
Beliveau, Village Manager, to pay a sum of $381,615.00 to terminate the Village
of Swanton’s contract with Bridgestone Industrial Products of America, Inc.
Eugene LaBombard seconded. Motion carried.
ADJOURN: Chris Leach made the motion to adjourn the Special Board
of Trustees meeting at 8:05 p.m. Eugene LaBombard seconded. There being no
further business at hand Ronald Kilburn, Village President; adjourned the Special
Board of Trustees meeting at 8:05 p.m.
_____________________________________ _______________________________________
Ronald Kilburn, Village
President Date
_____________________________________ _______________________________________
Dianne Day, Village Clerk Date