Trustee Meeting Minutes - June 23rd, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, June 23, 2014

7:00 P.M.

PRESENT: Neal Speer, Village President; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, June 9, 2014:

Adam Paxman made the motion to approve and accept the Minutes from Monday, June 9, 2014 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

2. Approve and Accept Warrants through Friday, June 20, 2014:

Eugene LaBombard made the motion to approve and accept the Warrants through June 20, 2014 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

3. Financial Management Questionnaire to be Reviewed and Signed by Board of Trustees:

Reg Beliveau advised the Board this was a Financial Internal Control completed by Lynn Paradis, Assistant Village Manager. It describes the Village’s daily functions and what employee is doing the job such as Cash Receipts, Cash Disbursements, Inventory, Cash, Billing, Electric Disconnections, Water/Wastewater Disconnections, Payroll, Customer Work Orders, Property Taxes, Grants, Financial Statements, Fixed Assets, Electric Inventory Controls, Water Inventory Controls and Record Retention. Eugene LaBombard made the motion that the Board of Trustees reviewed and received the Financial Management Questionnaire. Adam Paxman seconded. Motion carried. They signed document.

4. Public Hearing on Bike/Pedestrian Grant 2014:

Reg Beliveau advised the Board that this Public Hearing was being held to discuss the VTrans Bicycle and Pedestrian Grant Application. He said Bethany Remmers is working with the Village and Town of Swanton on this project to get approval to go ahead with a sidewalk feasibility study. The purpose of the project is to identify options for accommodating bicyclists and pedestrians traveling to and from Missisquoi Valley Union High School along VT Route 78 and the Swanton Recreation Path along South River Street to the existing sidewalk network. The cost of this sidewalk study is $30,000, $27,000 Preliminary Engineering cost and $3,000 Administration/Local Project Manager Cost. The $3,000 would be the Village/Town 10% match for this study, costing each $1,500 if approved by the Board. Reg stated Bethany is looking for Board approval tonight along with a letter of support.

Adam Paxman made the motion to authorize the Village of Swanton to pay $1,500 toward a $3,000 match grant for a Sidewalk Feasibility Study to the Transportation Alternatives Program and to also submit a Letter of Support for such application grant. Eugene LaBombard seconded. Motion carried.

5. Swanton Village Fire Department Coin Drop Request for July 13, 2014:

Eugene LaBombard made the motion to authorize the Swanton Village Fire Department’s request to hold a Coin Drop on Saturday, July 13, 2014 (rain date July 20, 2014) from 9 a.m. to 12 noon. Adam Paxman seconded. Discussion: Adam Paxman stated there have been numerous coin drops lately but said he hasn’t heard any complaints from the residents. Reg Beliveau stated that the Fire Department used to hold Bingo each week and raised money with that to purchase things needed for the Department. He said this is necessary to help out with equipment, etc. Motion carried.

6. Ben & Jerry’s Coin Drop Request for August 16, 2014:

Eugene LaBombard made the motion to approve Ben & Jerry’s request to hold a coin drop on Sunday, August 16, 2014 (rain date August 23, 2014) from 9 a.m. to 12 noon. Adam Paxman seconded. Discussion: Eugene LaBombard asked who this benefitted. Village Clerk Dianne Day stated this was to raise money for Relay for Life. Motion carried.

7. Any Other Necessary Business:

Eugene LaBombard asked Reg for an update on the water line that was repaired on the bridge. Reg Beliveau stated that Mike Menard, Highway Foreman, completed the project and said he is happy with the job. He said the pieces that were taken off the bridge were in real bad shape. They put on a new wrap and support bolts and this should last a good 25 to 30 years. Adam Paxman said he met with Mike McCarthy from the Transportation Committee and he took pictures of the bridge scaling last week. He said hopefully this project will get moved up on the priority list because of the condition of the bridge. Reg stated he heard the bridge did get moved up on the priority list.

Any Other Business: Eugene LaBombard stated a resident asked him when the paving would be completed on Second Street and he told them later in the summer because of this bridge job. Reg stated that is correct. Eugene also thanked Reg for the new lighting in Flat Iron Park and in the Village Green. Reg stated they added electrical outlets in Marble Mill and at the Swanton Beach so more events could be held in both parks. Neal Speer stated there are a couple of lights out by Swanton Rexall, Reg stated he would let the light crew know about that.

Any Other Business: Adam Paxman stated that at their last meeting it was requested by Friends of Northern Lake Champlain that they be able to serve alcohol at their BBQ being held on July 17^th at Marble Mill Park. He advised that the Chief of Police stated the Village Board of Trustees could amend the Village Ordinance per an event if they so choose. Eugene LaBombard made the motion to amend the Village of Swanton’s Ordinance to allow alcohol to be served at the Friends of Northern Lake Champlain BBQ on Thursday, July 17^th from 5 to 8 p.m. at Marble Mill Park. Adam Paxman seconded. Motion carried.

Any Other Business: Reg Beliveau stated that Champlain Insurance will host a fire extinguisher training here along with Fire Pro Tech on September 5^th. He said he will have more information to come on this in the near future.

Any Other Business: Reg Beliveau said in July UVM will be conducting a tree inventory on Village owned property. He said they will work with Village employees on maintaining trees, tree scaping, the health of existing trees, etc.

Any Other Business: Reg Beliveau stated he is working with Friends of Northern Lake Champlain again about a retention pond located at Marble Mill. He said this was put on hold because a property owner was selling his property. He said that is now complete and they are now having issues with another property owner but are working on that. He said this retention pond is necessary in removing phosphorus from the river. He said he would keep the Board updated on this.

Any Other Business: Reg Beliveau stated Jim Irish and Joe Letourneau have been working on the UV system at the Waste Water Plant and have done some research. They found that this system can be purchased for $66,000 and not the $470,000 that was quoted to the Village last year. They will have the redundancy needed and this will fit in the existing footprint so will be considered an upgrade. The Board of Trustees were happy with this news and asked that it be added to the next agenda for further discussion and approval.

Any Other Business: Reg Beliveau stated the historical walking bridge by the Hydro Plant will be closed to the public June 24^th through June 26^th for repairs. He said they will have to lower the dam because of this. Reg stated he needs an Executive Session to discuss real estate.

8. Executive Session (If Necessary):

Adam Paxman made the motion to enter Executive Session to Discuss Real Estate at 8:06 p.m. Eugene LaBombard seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 8:50 p.m. Eugene LaBombard seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 8:50 p.m. Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:50 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - June 9th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, June 9, 2014

7:00 P.M.

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk; David Mullett, Brian Callnan, and Steve Farman, VPPSA and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:08 p.m.

1. Approve and Accept Minutes from Monday, May 12, 2014:

Adam Paxman made the motion to approve and accept the Minutes from Monday, May 12, 2014 as presented. Chris Leach seconded. Discussion: None. Motion carried.

2. Approve and Accept Warrants through Friday, June 6, 2014:

Adam Paxman made the motion to approve and accept the Warrants through June 6, 2014 as presented. Chris Leach seconded. Discussion: None. Motion carried.

3. VPPSA Purchase Power Discussion:

Reg Beliveau explained to the Board that David Mullett, Brian Callnan and Steve Farman were present tonight to explain to them what they do for Swanton Village, how the last rate case evolved and how that affects Swanton Village. David started the discussion by stating how VPPSA was a joint action agency that was formed in 1979 and went on to explain some of the responsibilities of VPPSA and what they do for Swanton Village. Adam Paxman stated that the Board was concerned over the purchase power budget and said that’s why they wanted VPPSA here to explain why they are so over budget on that number. Chris Leach asked if Swanton Village was the largest hydro in VPPSA and David said yes they are.

Steve Farman went on to explain the process of the rate increase beginning with budgets. Reg stated how stringent the Public Service Board was during their last rate increase on Swanton Village. He said that caught the Village off guard. Steve explained the rate case failures and discussed depreciation.

Brian Callnan discussed the purchase power budget and stated that VPPSA gave Swanton Village a $2.2 million dollar budget but ended up charging $2.8 million dollars. He further explained how the market affects the rates and also how the weather does. They discussed how things have affected the Hydro plant since 2008 and how the rates have worked since then also.

Chris Leach stated he wants to go ahead with a rate increase and to be in a position where Swanton Village can’t be bought out and also be able to make purchases without voter approval. David Mullett said those days of purchasing are probably over and said the Village would have to get voter approval on large purchases. The Board thanked David, Brian and Steve for coming in and explaining everything to them. They exited at 8:40 p.m.

4. Any Other Necessary Business:

Adam Paxman stated they had a very successful Memorial Day Parade and said he would like more support towards next year’s parade. He said Col. Joel Clark did an excellent job on his speech and said they had a very good crowd. Chris Leach asked when the Farmer’s Market would be set up on the Village Green. Adam said on June 21^st from 9 a.m. to 2 p.m. He said they have approximately 10-12 vendors coming in and said Jack, Hannah and Sharon did an excellent job getting this set up.

Any Other Business: Neal Speer stated the Border Patrol Building on Grand Avenue is going to be up for grabs here shortly. He said Bruce Cheeseman told him they would like to donate that building to the municipality. Reg stated this would be great because the Police Department could use the building we are in now for their space.

Any Other Business: Chris Leach asked where we were getting the money for the pipe work being done on the bridge. Reg stated he believed Lynn Paradis, Assistant Village Manager, has some money in savings for this but said the rest will have to go into a loan. Chris also stated the park looks excellent with all the new trees. He also said when the Boy Scout memorial goes up the park they can take down the wooden one that’s in the Village Green.

Any Other Business: Reg Beliveau stated that Betsy Fournier from the Recreation Department contacted him and said they are having issues with people smoking by the fence at the ball field. She said they want a no smoking policy put in place. Reg stated he told her that the Village put up “Thank You For Not Smoking” signs in the park because they would have a hard time policing this policy. He said he would continue to work with Betsy on this issue until they get it resolved. He said he would let the Board know what happens. Reg also stated he was contacted by Friends of Northern Lake Champlain about a BBQ they are having a Marble Mill Park on July 17^th. He said they have requested permission to serve alcohol at one of their booths that evening. The Board stated that the Village Ordinance states no alcohol in the Village Parks and suggested Reg ask the Chief of Police his thoughts on this before they make a decision on their request. Reg stated he would ask the Chief his thoughts and get back to the Board.

5. Executive Session to Discuss Real Estate:

Chris Leach made the motion to enter into Executive Session to discuss Real Estate at 9:08 p.m. Adam Paxman seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 9:22 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 9:22 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 9:22 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - May 12th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, May 12, 2014

7:00 P.M.

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:10 p.m.

1. Approve and Accept Minutes from Monday, April 28, 2014:

Chris Leach made the motion to approve and accept the Minutes from Monday, April 28, 2014 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

2. Approve and Accept Warrants through Friday, May 9, 2014:

Eugene LaBombard made the motion to approve and accept the Warrants through May 9, 2014 as presented. Adam Paxman seconded. Discussion: Chris Leach asked about the Holland Company payment for $3618.65. Reg Beliveau stated that was for purchasing chemicals. Chris also asked about the payment to Kansas State Bank for $3022.92. Reg stated that was the lease payment for the Police Department cruiser. Chris asked about the US Bank Operations payment on Warrant #46 for $193,422.10. Reg stated that was for a bond payment.  Motion carried.

3. 2014 VTrans Bicycle and Pedestrian Program Grant Discussion:

Reg Beliveau informed the Board that he had discussed this a couple of years ago with VTrans but they had changed the amount of money they would match so they had to declined. Reg said VTrans have brought it back up and Swanton Village is interested in looking at it once again. He said the funds wouldn’t be ready until 2015 and said this would entail making a bike and walking path from McDonald’s under the Interstate overpass up to MVUHS. He said they would try and connect to the MVU access road on the Frontage Rd. Chris Leach said he sees a lot of kids walking up Route 78 towards the school so said this is necessary for their safety. All Board members agreed that they wanted Reg to move forward with this and work with Bethany Rimmers on obtaining a grant from VTrans to install a bike/pedestrian trail. Reg said she is going to contact the Town of Swanton as well and said he would keep the Board informed.

4. Any Other Necessary Business:

Chris Leach asked if anything more has happened with the parking issue on Merchants Row. Reg Beliveau stated they are still working on getting larger signs and putting maps up. He said they are trying to be sensitive to everyone’s needs and said all these customers are good for business on Merchants Row. He said the new gym is handing out maps to their customers showing the municipal parking lots.

Any Other Business: Chris Leach asked how the table top exercise went. Reg Beliveau stated there was a very good collaboration with the Swanton Police Department, Border Patrol, Hazmat, St. Albans Police Department and Fire Department, St. Albans Dispatch and Public Works Department. He said the meeting went very well. Chris asked when the Hungry Hearts forum would be held. Reg stated on May 13^th at 7 p.m. at the Village Complex. He stated that Swanton had the largest attended forum and this was a follow up on that. He said they would show the video again and have follow up discussions and the public is invited to attend. Chris also informed the Board that the Solid Waste District has an amendment to A148 and he’s trying to find out if it passed or not. He said it has to do with pushing out the dates on A148 because the infrastructure will not be able to handle it. He said he would find out and let the Board know.

Any Other Business: Adam Paxman stated that he and Joel Clark are on the Memorial Day Committee this year. He said the Memorial Day parade will be held on Monday, May 26^th and people who are in the parade will meet at the Raleigh Memorial Ball Field at 2:30 p.m. and will proceed to the Park. Adam also stated the swans will be in the park by Friday, May 16^th. Adam also stated that there was recently a poll done by a real estate company stating that Swanton Village was the 8^th best place to live in Vermont. Adam asked Reg how the power production was going at the Hydro Plant. Reg stated it was going very good and said that Unit #1 was still down. He said they are going to wait until the water stops spilling before they fix it because there would be too much pressure behind it.

Any Other Business: Eugene LaBombard informed the Board that Mike Menard brought to his attention the water pipe that runs across the Merchants Row bridge and what bad shape it is in. The brackets that hold it have broke and the pipe is sagging and the insulation looks very bad. Eugene stated he feels they need to do something about this very soon. Reg passed around photos of the pipe showing the brackets, missing insulation and poor condition of the pipe. Reg stated that ECI will be coming up this week to do an inspection and give Mike Menard a quote on repairing the pipe. Eugene stated there should be two pipes across that bridge not one. He said if something happens to this one they will be in a bad situation. The Board members agreed that this pipe needed to be repaired as soon as possible and advised Reg Beliveau, Village Manager, to move forward with this repair.

Any Other Business: Eugene LaBombard stated he was trying to find some old archaeological records there were done previously on the dam job, specifically the boring’s that were done for the dam in the 1980’s. He asked Reg if anyone has found them yet. Reg stated not yet but advised we would call George Lague, the previous Village Manager, and ask him if he is aware of where they may be stored.

Any Other Business: Reg Beliveau stated he needed an Executive Session to discuss personnel and to discuss real estate.

Any Other Business: Neal Speer stated that he has contacted someone regarding the lighting on Merchants Row and he is waiting for them to come up and take a look in front of Swanton Rexall and in front of the New Beginnings fitness center. He said the fitness center is doing great even though there is a parking issue. He said the Masonic Lodge is working on changing the sewer line in back of the building right now because it keeps plugging up. He said the line is buried 13’ deep and it is quite a lot of work but will be nice when complete. Neal also stated he went to the Transportation Advisory Committee meeting last week and he said there are numerous plans going on at the Franklin County Airport. He said the old hangars on the left as you are going in are coming out because they are going to add 1000’ on to the  existing landing strip. He said three new hangars will go up and they are going to remodel the terminal. He said they briefly discussed the bridge and paving projects for 2016 in Swanton Village.

5. Executive Session (If Necessary):

Chris Leach made the motion to enter into Executive Session to discuss Personnel and Real Estate at 8:00 p.m. Adam Paxman seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:32 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: The Board of Trustees approved Swanton Village conducting background checks on employees who are associated with the Hydro Plant if necessary, to comply with NERC (National Energy Regulatory Commission).

ADJOURN: Eugene LaBombard made the motion to adjourn the Regular Board of the Trustees meeting at 8:33 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:33 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - April 28th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, April 28, 2014

7:00 P.M.

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Reg Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Leonard Stell, Chief of Police; Dianne Day, Village Clerk; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, April 14, 2014:

Adam Paxman made the motion to approve and accept the Minutes from Monday, April 14, 2014 as presented. Chris Leach seconded. Discussion: None. Motion carried.

2. Approve and Accept Warrants through Friday, April 25, 2014:

Eugene LaBombard made the motion to approve and accept the Warrants through April 25, 2014 as presented. Adam Paxman seconded. Discussion:  Adam Paxman asked about the Child Support payment on Warrant #40. Lynn Paradis stated this was a weekly payroll garnish. Chris Leach asked about Warrant #37 for the Wesco payment of $25,416.05 for the water project. Lynn stated this was for the final payment on the Water Treatment Plant upgrade.  Motion carried.

3. Chamber of Commerce – Swanton Signs:

Adam Paxman stated that the Swanton Chamber of Commerce has contracted with an individual to re-paint the “Welcome to Swanton” signs and said it cost $350 to refurbish each one. He is asking on behalf of the Chamber if Swanton Village would like to sponsor the refurbishment of a sign at a cost of $350. Adam stated credit would be given to the Village on the sign for paying for it. Adam stated he would be asking Swanton Town to sponsor a sign also. He also stated if any individual is interested in sponsoring the refurbishing of a sign to please contact him.

Eugene LaBombard made the motion to appropriate $350.00 to refurbish one of the Chamber of Commerce’s “Welcome to Swanton” signs. Chris Leach seconded. Adam Paxman abstained from the vote. Motion carried.

4. Approve 2014 Vactor and Cruiser Lease:

Lynn Paradis advised the Board she went to Municipal Leasing consultants to get bids for leasing the new Police Department cruiser for three years and the new Sewer Department vactor for ten years. She said the cruiser lease would be $36,000 for three years with an interest rate of 2.69%. The monthly payment would be $1040. Lynn stated the vactor lease would be $362,000 for ten years with an interest rate of $3.41% with a monthly payment of $3500. She stated she is looking for authority to go ahead with the lease documents. She said she already has a cruiser lease with Municipal Leasing and also leased the aerators for the Sewer Plant through them. These leases will also be bought out at the end of the lease for $1 each and the vehicles will then be owned by the Village. Chris Leach asked if the $3500 monthly payment would affect the rates. Lynn stated that payment is already factored into the rates. She also said they would be selling the old vactor outright and that money goes to the sewer department. She said it is 17 years old and they have had to put some money into it the last couple of years for repairs.

Adam Paxman made the motion to approve the 2014 vactor lease for $362,000 with an interest rate of 3.41% and the cruiser lease for $36,000 with an interest rate of $2.69%, giving Village Manager Reg Beliveau authority to sign all necessary documents pertaining to such leases. Eugene LaBombard seconded. Motion carried.

5. Missisquoi Valley Rescue Coin Drop Request:

Village Clerk Dianne Day informed the Board that the Missisquoi Valley Rescue is requesting permission to hold a coin drop on Saturday, June 14 from 9 a.m. to 12 noon with a rain date of Saturday, June 21 from 9 a.m. to 12 noon. Eugene LaBombard made the motion to approve Missisquoi Valley Rescue’s request to hold a coin drop on Saturday, June 14^th from 9 a.m. to 12 noon (rain date June 21^st, 9 a.m.-12 noon). Chris Leach seconded. Motion carried. Adam Paxman stated this is the second coin drop for 2014.

6. Any Other Necessary Business:

Chris Leach informed the Board that Reg Beliveau asked him to attend a VTrans meeting last week and he said the main topic of that meeting was to see where they could improve. He said most towns have a good relationship with the district contact. Chris said the Town of Highgate stated they have no one with grant writing experience and asked for help on that. He said the other issue towns had was they wanted to be contacted whether or not they received a bid and wanted to see the winning bid on a job so they knew what they lost out on and why. He said the meeting was very informative.

Any Other Business: Adam Paxman stated he brought up the Utility Pole Ordinance at the last meeting and asked if that could be posted by the end of May. Reg stated that he has a call in to the Fairpoint representative and is waiting to hear back from them. He said he would be working on it and would let the Board know. Adam also stated he spent some time with Mike Menard, Public Works Foreman, looking at where they can do some infrastructure improvements. He said he would let the Board know more later on.

Any Other Business: Chris Leach said he would like to get a map that showed all the Municipal parking available in Swanton Village so they can put that up on Merchants Row for the new business owner’s patrons. Eugene LaBombard stated the signs that are up now have very small letters that say “Municipal Parking” and he said the lettering should be larger.

Any Other Business: Lynn Paradis advised the Board she emailed them March’s financial statements to look over.

Any Other Business: Reg Beliveau wanted to thank everyone for all the cards, calls and food while he was out sick. He said he appreciated it very much.

Any Other Business: Neal Speer stated the new fitness center opened last week and is doing very well.

Any Other Business: Chris Leach asked how the electrical generation was going. Lynn Paradis stated it was down for March and February and if things don’t turn around they will be over budget again on purchase power. Reg stated Unit #1 is down and they are working on it.

Adam Paxman advised he would need an Executive Session to discuss Personnel.

7. Executive Session (If Necessary):

Adam Paxman made the motion to enter into Executive Session to discuss Personnel at 7:38 p.m. Chris Leach seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:05 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 8:05 p.m. Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:05 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - April 14th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, April 14, 2014

7:00 P.M.

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Eugene LaBombard, Trustee; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Wayne Elliott, Aldrich & Elliott and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, March 24, 2014:

Chris Leach made the motion to approve and accept the Minutes from Monday, March 24, 2014 as presented. Adam Paxman seconded. Discussion:  Chris Leach stated he attended the TAC (Transportation Advisory Committee) meeting in Reg Beliveau’s place last week. He said the state rep stated First Street was paved in the past as a favor to Swanton Village and said it was the Village’s responsibility to pave it now. Chris said at the meeting he made the motion requesting First Street be paved by the State this summer. He said he also discussed the Village not being able to run the transmission water line down the rail trail. He was told to bring this issue directly to Senator Leahy. Motion carried.

2. Approve and Accept Warrants through Friday, April 11, 2014:

Eugene LaBombard made the motion to approve and accept the Warrants through April 11, 2014 as presented. Adam Paxman seconded. Discussion: Chris Leach asked if the Village ever went out to bid on tree trimming or if they always just use Gabree’s Tree Trimming. Lynn Paradis stated they haven’t gone out to bid, that Gabree’s are local, have insurance and are always available when the Village needs them. Motion carried.

3. Wayne Elliott – Discussion on Water Project:

Wayne Elliott was present for this topic. Chris Leach stated again that he attended the TAC meeting last week and mentioned to the State that Swanton Village was not allowed to run their transmission water line down the middle of the rail trail. He was told to contact Senator Leahy’s office directly about this. He asked Wayne if his office would draft a letter to Sen. Leahy’s office about this. Wayne stated this type of construction has been allowed in the past so he didn’t expect this. He said this is a federal requirement so the State doesn’t have the authority to change it. He said if they are not allowed to run the transmission line down the rail trail the alternate route has some benefits to it. He said there will be potential for future customers on that line.

He said the reason for tonight’s discussion is about archaeological issues on the Waugh Farm Rd. He said UVM has done some preliminary work there and have found quite a few sensitive areas. Because of this the State is looking at a few options to get the transmission line across the river. He said one way around it is to directional bore 10’ under the river. Wayne stated the State has required a Phase 1 survey to do an archaeological investigation at a cost of $22,900 and he needs Board approval for this Phase 1 survey. Adam Paxman asked when does human life supersede an archaeological issue.

Chris Leach made the motion to authorize Assistant Manager Lynn Paradis to sign Amendment #2, Village of Swanton Water System Improvements, Reservoir Transmission Main – C #2, Archaeological Investigation Supplemental Phase 1 Survey Project #13032, witnessed by Village Clerk Dianne Day, not to exceed $22,900. Eugene LaBombard seconded. Motion carried.

Wayne stated he would need an executive session to discuss legal and contractual matters. The Board moved to Item #8 to hear this issue.

8. Executive Session to Discuss Legal Matters:

Chris Leach made the motion to enter into Executive Session at 7:25 p.m. to Discuss Legal and Contractual Matters. Eugene LaBombard seconded. Motion carried.

Chris Leach made the motion to exit Executive Session and re-enter Open Session at 8:00 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

4. Sign Village of Swanton Drinking Water State Revolving Fund Loan Documents:

Adam Paxman made the motion to enter in a Water Commissioner’s meeting to hear this item at 8:05 p.m. to discuss the water project loan documents. Chris Leach seconded. Motion carried.

Lynn Paradis, Assistant Village Manager, advised the Board that she has the State of Vermont Drinking Water State Revolving Fund Loan for $2,987,559.50 with a negative interest rate of 1.3% interest per annum for the water distribution project. Eugene LaBombard made the motion to authorize the Board of Trustees to sign loan documents for $2,987.559.50 with a negative interest rate of 1.3% for the water distribution project. Chris Leach seconded. Motion carried. Board signed all necessary loan documents.

5. Tax Anticipation Note Approval:

Lynn Paradis, Assistant Village Manager, advised the Board that she had gone to three different banks for quotes on a tax anticipation note. She said People’s United Bank quoted her 1.15% interest, Merchants Bank quoted her 1.29% interest and Union Bank quoted her .9% interest on a $532,000 note.

Adam Paxman made the motion to approve Lynn Paradis, Assistant Village Manager, to proceed with Union Bank for a $532,000 tax anticipation note at .9% interest due November 1, 2014. Chris Leach seconded. Motion carried. Board signed necessary documents.

6. Sign Bridge Inspection Report:

Chris Leach made the motion that Swanton Village is in receipt of the bridge inspection report and authorized the Board to sign the report. Adam Paxman seconded. Discussion: Chris Leach stated that the Regional Planning Commission is tasked with prioritizing projects and he said the bridge is on that list. He said they also discussed the bridge at the TAC meeting and they need to make the argument that the bridge should be top priority for the State of Vermont due to the high truck traffic. He said they need to stay on top of this. Lynn Paradis stated that Swanton Village owned the bridge and that the State turned it over to Swanton Village many years ago. Motion carried. Board signed the bridge inspection report.

7. Any Other Necessary Business:

Adam Paxman stated he would like to move ahead with a Utility Pole Ordinance and asked that we put one together in draft form. Dianne Day, Village Clerk, advised him she would work on that with Village Manager Reg Beliveau. Adam also stated that are two antique utility poles in front of the Chamber of Commerce building and in front of the Dam Furniture Store that are metal. He asked if it was possible to have these poles painted black. Eugene LaBombard stated there is another one over by Cody’s Café.

Any Other Business: Neal Speer stated that New Beginnings will be opened by the end of this week and said they are very excited. Eugene LaBombard stated that Aubuchon Hardware has moved and asked if anyone has purchased the old store as of yet. Neal stated not yet.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 8:34 p.m. Eugene LaBombard seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:34 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - March 24th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, March 24, 2014

7:00 P.M.

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk; Jack Paige, Chamber of Commerce and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, March 10, 2014:

Chris Leach made the motion to approve and accept the Minutes from Monday, March 10, 2014 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

2. Approve and Accept Warrants through Friday, March 21, 2014:

Adam Paxman made the motion to approve and accept the Warrants through March 21, 2014 as presented. Chris Leach seconded. Discussion: None. Motion carried.

3. Ashley Johnston Water Allocation Request for 105 Maquam Shore Road, Swanton:

Adam Paxman made the motion to enter into Water Commissioner’s Meeting to hear this request at 7:05 p.m. Chris Leach seconded. Motion carried.

Chris Leach made the motion to approve Ashley Johnston’s Water Allocation Request for 400 GPD for her 4 bedroom home at 105 Maquam Shore Rd., Swanton. Adam Paxman seconded.  Discussion: Village Clerk Dianne Day explained to the Board that Ashley Johnston is currently an active water customer and stated that this allocation was necessary for her to obtain a permit to proceed with a septic upgrade. Motion carried.

Adam Paxman made the motion to exit Water Commissioner’s Meeting at 7:08 p.m. Chris Leach seconded. Motion carried.

4. Chamber of Commerce’s Request for a Farmer’s Market to be held on the Village Green in the Summer of 2014:

Jack Paige, Vice President of the Chamber of Commerce, was present for this request. He stated that the Chamber has formed a sub-committee to work on a Farmer’s Market this year and they are requesting permission to hold this in the park from May 24 through October 11, 2014 except for the weekend of July 26^th because of the Car Show. He stated the Farmer’s Market would be held from 9 a.m. to 2 p.m. and said there is an application process for anyone interested in becoming a vendor. He said they have very high standards. The Board asked where in the Park this would be set up. Jack stated the North end would be preferable and the Board agreed. The Board expressed concern about this being held every weekend because other organizations request the use of the Park as well. They asked Jack if the Chamber was concerned about sharing the use of the Park during their Farmer’s Market. Jack stated that would not be a concern and felt the more people using the park the better it would be for vendors at the Market. The Board referred to Item #5 and asked if this could be a conflict with the Farmer’s Market. Jack also presented the Board with a list of weekend events to be held in conjunction with the Farmer’s Market if approved. Adam Paxman made the motion to approve the Chamber of Commerce’s request to hold a Farmer’s Market in the Park from May 24, 2014 through October 11, 2014. Chris Leach seconded. Motion carried.

5. Swanton Motel and Shedrick’s Martial Arts Request for a Wounded Warrior Project Fundraiser to be held August 2^nd and 3^rd on the Village Green:

The Board required more information on this Item and agreed to table it until their next meeting.

6. Any Other Necessary Business:

Chris Leach asked when the next JLB meeting is. I told him it was tentatively scheduled for April 23^rd. He also stated that he explained further to Dave Jescavage why the Northwest Solid Waste District is not holding a Hazardous Waste Day in Swanton this year. He said it cost approximately $6,000 to hold an event and said Swanton has had one for the last four years and the waste has declined. He said there will be one held in neighboring communities and Swanton residents can bring their hazardous waste to those events.

Any Other Business: Reg Beliveau stated that he needed their Annual Financial Plan for Town Highways signed stating what they spend per mile on Class II and III streets. The Board signed the Financial Plan.

Any Other Business: Chris Leach asked if the Merchants Row bridge was due for an inspection. Reg stated they are looking at resurfacing it and said the State has raised it higher on their list for replacing/repairs.

Any Other Business: Reg Beliveau stated that the Swanton Committee for Downtown Enhancement will be requesting a letter of support at the next JLB meeting, stating both boards support the efforts of that committee.

Any Other Business: Reg Beliveau informed the Board that he has been working on the private Highgate/Swanton Water Line and said the State of Vermont has approved their easements. He said they are working on dissolving their association and said he would keep the Board informed.

Any Other Business: Reg Beliveau stated he heard from Brian Savage regarding the Secretary of the Transportation Committee and the Water Transmission Line coming down the Rail Trail. He said they are getting nowhere on this issue and it looks like they will have to come down by H.G. Berger’s to Route 78 that way. He said they will need to put the Canada Street job on an alternate bid because of this.

Any Other Business: Neal Speer stated he has been working downtown the last couple of weeks and said it is very dark at night. He would like to bring in a light specialist to check out the lights there and make suggestions as to what can be done to make it brighter and safer in the evenings. He said there would be no charge to the Village for this and he would also work with the light crew on this issue as well.

7. Executive Session to Discuss Personnel:

Adam Paxman made the motion to enter into Executive Session at 7:47 p.m. to Discuss Personnel and Real Estate. Chris Leach seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:45 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:45 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:45 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - March 10th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, March 10, 2014

7:00 P.M.

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Chris Leach, Village Trustee, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Swear in elected officials for 2014: Dianne Day, Village Clerk (one year term); Neal Speer, Village President (one year term); Adam Paxman, Village Trustee (three year term); and Betty Cheney, Delinquent Tax Collector (one year term):

Neal Speer read his Oath of Office for Village President for a One Year Term. Adam Paxman read his Oath of Office for Village Trustee for a Three Year Term. Dianne Day, Village Clerk and Betty Cheney, Delinquent Tax Collector, were sworn in on March 11, 2014 so they could do business as Clerk and Delinquent Collector immediately, each for a one year term.

Village President Neal Speer took over the meeting at this time.

2. Appoint a Treasurer for the Village of Swanton for 2014:

Eugene LaBombard appointed Dianne Day as Treasurer for the Village of Swanton. Chris Leach seconded. Dianne Day accepted position as Village Treasurer for 2014. Motion carried.

3. Approve and Accept Minutes from Informational Meeting Wednesday, February 26, 2014:

Chris Leach made the motion to approve and accept the Minutes from Wednesday, February 26, 2014 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

4. Approve and Accept Warrants through Friday, March 7, 2014:

Eugene LaBombard made the motion to approve and accept the Warrants through March 7, 2014 as presented. Adam Paxman seconded. Chris Leach asked about Warrants #23 and #24. Lynn Paradis explained that was for the refunds owed to customers due to the electric rate increase that didn’t get approved. Adam Paxman asked about the State of Vermont payment on Warrant #20 for $20,036.75. Lynn stated that was for purchase power. Motion carried.

5. Delinquent Tax Collector’s Request to Hire Attorney Vaughn S.P. Comeau to Assist in Completion of Tax Sales:

Eugene LaBombard made the motion to approve Betty Cheney’s request to hire Attorney Vaughn S.P. Comeau to assist in the completion of tax sales. Adam Paxman seconded. Motion carried.

6. Any Other Necessary Business:

Village Clerk Dianne Day informed the Board that MVUHS’S Substance Free Committee is requesting to hold a Coin Drop on Saturday, April 5, 2014 with an alternate date of Saturday, March 29, 2014. Chris Leach made the motion to approve MVUHS’S request to hold a coin drop on Saturday, April 5, 2014 from 9 a.m. to 12 noon. Eugene LaBombard seconded. Discussion: Adam Paxman stated they had a coin drop approximately six months ago. Motion carried with one absentia.

Any Other Business: Lynn Paradis informed the Board that Mike Menard, Public Works Foreman, has specked out his new vactor truck and said he is looking for approval from the Board to get it ordered. She said his old one is 17 years old. She said the Village will lease the new vactor and the cost of it is $362,000. She said they are getting approximately $20,000 for the old one. Chris Leach asked if this was coming out of the water and sewer budgets. Lynn stated yes it was, she said she would split it between the two budgets. She said she would do a 15 year lease and said they would own the vactor at the end of that lease. Lynn stated she would bring all financial information to the Board beforehand so they knew what was going on with the purchase of the vactor before she did it.

Eugene LaBombard made the motion to authorize Mike Menard and Lynn Paradis to place the order for the 2014 vactor for the Village of Swanton. Adam Paxman seconded. Chris Leach asked to see the lease prior to the purchase. Motion carried.

Any Other Business: Adam Paxman reminded everyone about the Swanton Community Enhancement meeting on Thursday, March 13^th at 7 p.m. at Swanton Apartments. He said they need more people to sign up and need people for sub-committees for special events. Adam also stated he wanted to get a JLB meeting scheduled and to check with the Town about April 16^th. He said he needed Economic Development Coordinator discussion, Dispatching Discussion with Chief Taylor and Solid Waste District Discussion added to the agenda. Village Clerk Dianne Day stated she would email the Town.

Any Other Business: Chris Leach stated Alburg voted to leave the Solid Waste District and Highgate voted to join the District. He said the Selectboard wanted to know why there is no Solid Waste Day scheduled in Swanton this year. Chris said from a financial standpoint and what it cost they only budgeted to do 10 of them. He said he knows the Town needs it but nearby towns will be holding them and Swanton residents can go there with their hazardous waste.

Any Other Business: Eugene LaBombard stated there is a lack of lighting downtown by Grand Avenue and Canada Street. He said it is very dark at night and another resident complained about this.

Any Other Business: Neal Speer stated a new business is about ready to open on Merchants Row and they have expressed concern about parking downtown. He said the lot behind the Memorial Building and behind Merchants Row is dark also and not inviting to people after dark.

7. Executive Session to Discuss Customer Accounts:

Adam Paxman made the motion to enter into Executive Session at 7:41 p.m. to Discuss Customer Accounts. Eugene LaBombard seconded. Motion carried.

Eugene LaBombard made the motion to exit Executive Session and enter into Open Session at 8 p.m. Chris Leach seconded. Motion carried.

Adam Paxman made the motion to authorize the Village of Swanton to write off $1,012.15 in uncollectible electric accounts. Chris Leach seconded. Motion carried.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:01 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:01 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - February 26th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

INFORMATIONAL MEETING & PUBLIC HEARING

WEDNESDAY, February 26, 2014

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Leonard Stell, Chief of Police; Tim Girard, Fire Chief; Suzanne Washburn, Tony Russo, Neal Speer, Betty Cheney, Sandy Kilburn, Glen Gurwit and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the Board of Trustees Informational Meeting and Public Hearing and called the meeting to order at 7:00 p.m. This was followed by the Pledge of Allegiance and a Moment of Silence for deceased community members, past, present and future military members and especially for longtime Swanton resident Mr. Larry Wall, who always attended the Swanton Village Informational Meetings.

1. Approve and Accept Minutes from Monday, February 10, 2014:

Chris Leach made the motion to approve and accept the Minutes from Monday, February 10, 2014 as presented. Adam Paxman seconded. Discussion: Reg Beliveau stated he checked the area by Bob’s One Stop and said it is darker there now because they had a floodlight on the side of the building that is no longer working. Adam Paxman had asked him at the last meeting to check this out. Motion carried.

2. Approve and Accept Warrants through February 21, 2014:

Adam Paxman made the motion to approve and accept Warrants through February 21, 2014 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

3. Informational Meeting & Public Hearing – 2014 Village Annual Warning:

Ron Kilburn, Village President, explained that is was the first year in the history of the Town and Village of Swanton that both entities had used the same cover for their Annual Reports. He explained this was due to the 250^th Anniversary of Swanton celebrated in 2013.

Reg Beliveau, Village Manager, began his Power Point presentation. He showed the Proposed 2014 Taxes by Department and showed how it would affect a $150,000 home, a $175,000 home and a $200,000 home. He also showed the Town General cost and Education cost. He showed the 2013 actual taxes vs. the 2014 proposed taxes. This showed an increase of $48 on a $150,000 home, an increase of $56 on a $175,000 home and an increase of $64 on a $200,000 home. This includes fire, general, police and highway.

Lynn Paradis, Assistant Village Manager, began explaining the budgets to the audience. She began with the General Fund. She said she reallocated some of hers and Reg’s salary to this fund. She said this also pays for park maintenance and personnel. She said this fund covers the municipal building.

Fire Department – Lynn stated that in this fund they have no control over the dispatching expense. She said this comes from St. Albans City. She said they also had their first payment on the new fire truck and insurance cost had gone up as well.

Police Department – Lynn stated that she factored dispatching into the budget this year but said it is recovered in the Town budget. She stated insurance coverage went up some and she said she also factored in a new cruiser lease in this fund. She said their oldest car is six years old and they will have to lease another vehicle. She stated salaries and benefits went up a bit as well in this department.

Highway Department – Lynn said she reallocated some of the summer streets and winter streets in this fund. She said they made their last payment on their dump truck and have also put some money in this budget for paving this year.

Electric Department – Lynn advised everyone that the Village had filed for a 10.69% rate increase in 2013 and the Public Service Board (PSB) denied it. They only approved a 1% rate increase. She said things are real tight now and projects have been delayed. She said the PSB doesn’t feel they should pay cash for anything and wants the Village to finance purchases. She said she doesn’t agree with this and said they will file for another rate increase this year. She shortened the depreciation life on some things and said the State may want a full depreciation study done. She disagrees with this and said it will cost a lot of money to have this study done. She also said production has been very low so the purchase power number is up. Lynn also said they have budgeted for another maintenance person. She said they have two now but one is a backup hydro plant operator so this position is needed. She said one of their linemen is a master electrician and another one is going to school for that. She said that saves them money on projects. Suzanne Washburn asked if they are cross-trained for maintenance issues as well. Reg stated that yes they are and all departments help each other when necessary. Lynn stated the other increases were from health insurance. She said the employees now pay part of their premium, their co-pays and have a high deductible.

She said the State wants the Village to file a 108 petition for capital expenditures that go out past 12 months. She said if this is the case they would need voter approval to purchase a new digger truck, a new pickup/utility truck and do repairs to the hydro plant. She said if they go ahead with this there will be public hearings to explain it in full to the voters.

Water Department – Lynn said the increase in this department is because this is the first year with the water bond payment and also because of increases in property insurance, workman’s comp cost and the purchase of a SCADA computer system. Reg stated the plant is running well and said they also have Second Street and Fourth Street online. They hope to go out to bid in the Spring for the transmission main line job.

Sewer Department – Lynn stated she budgeted for heavy maintenance in this fund. She said the plant is over 20 years old and has plumbing issues, the Ultra Violet disinfection system needs replacing as well as a centrifuse. Tony Russo asked if the new EPA regulations would affect this plant. Reg stated he didn’t think it would. Lynn stated the biggest purchase necessary in this department is a new vactor truck. She said the one they have now was bought when the Village did the CSO project and she said this truck gets a lot of use. She said they would lease a new one and she has factored that in this budget.

Commercial Building Fund – Lynn stated what the Village receives in rent for this building they put the money back into the building for repairs. Suzanne Washburn asked why the insurance increased. Lynn said this is their boiler machinery piece and said it is very expensive.

Lynn advised everyone that Kittell, Branagan & Sargent completed their audit and it went very well. She said she is proof reading the draft form now and will have the final copy as soon as she accepts this draft. Lynn asked if there were any further questions from anyone.

Reg went back to the slideshow and showed pictures from public works distribution lines on Fourth and Second Street being completed; the new benches and trash receptacles in the Village Green, bridge repair work, the Foundry Street Pump Station work, Waste Water Lagoons with the new Solar Aerators, the flood at the Hydro Plant, pictures of the ice storm, the Police Department Bike Rodeo, Big Rig Day, Operation Happiness, the new plaque at the newly upgraded Water Treatment Plant, Brian Bishop receiving his Operator of the Year Award, the new fire truck, the Young Fire Cadet Award and the winner of the 250^th Drawing Contest.

Tony Russo asked if First Street would get paved this year. Reg stated the State has committed to paving it in 2016. He said they will have to do something to it in the meantime. Tony asked if the sewer plant was at capacity. Reg stated no it was not. Tony asked if there were any plans to expand it along Maquam Shore Road. He also asked if there was any grant money for future water projects. Reg stated all he has seen is low interest loans available and no grant money.

Suzanne Washburn thanked everyone involved with the 250^th celebrations this past summer. She said the fireworks were great.

Reg introduced the 2014 candidates running for office. Neal Speer is running for Village President, one year term. Betty Cheney is running for Delinquent Tax Collector, one year term. Dianne Day is running for Village Clerk, one year term and Adam Paxman is running for Village Trustee again, a three year term.

Ron Kilburn thanked the Board for the past two years he was Village President and said he enjoyed working with everyone involved. Chris Leach presented Ron with a picture thanking him for his service as Village President.

4. Any Other Necessary Business:

None.

5. Executive Session (If Necessary):

None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:38 p.m. Adam Paxman seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:38 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date