Trustee Meeting Minutes - March 24th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, March 24, 2014

7:00 P.M.

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk; Jack Paige, Chamber of Commerce and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Neal Speer, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, March 10, 2014:

Chris Leach made the motion to approve and accept the Minutes from Monday, March 10, 2014 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

2. Approve and Accept Warrants through Friday, March 21, 2014:

Adam Paxman made the motion to approve and accept the Warrants through March 21, 2014 as presented. Chris Leach seconded. Discussion: None. Motion carried.

3. Ashley Johnston Water Allocation Request for 105 Maquam Shore Road, Swanton:

Adam Paxman made the motion to enter into Water Commissioner’s Meeting to hear this request at 7:05 p.m. Chris Leach seconded. Motion carried.

Chris Leach made the motion to approve Ashley Johnston’s Water Allocation Request for 400 GPD for her 4 bedroom home at 105 Maquam Shore Rd., Swanton. Adam Paxman seconded.  Discussion: Village Clerk Dianne Day explained to the Board that Ashley Johnston is currently an active water customer and stated that this allocation was necessary for her to obtain a permit to proceed with a septic upgrade. Motion carried.

Adam Paxman made the motion to exit Water Commissioner’s Meeting at 7:08 p.m. Chris Leach seconded. Motion carried.

4. Chamber of Commerce’s Request for a Farmer’s Market to be held on the Village Green in the Summer of 2014:

Jack Paige, Vice President of the Chamber of Commerce, was present for this request. He stated that the Chamber has formed a sub-committee to work on a Farmer’s Market this year and they are requesting permission to hold this in the park from May 24 through October 11, 2014 except for the weekend of July 26^th because of the Car Show. He stated the Farmer’s Market would be held from 9 a.m. to 2 p.m. and said there is an application process for anyone interested in becoming a vendor. He said they have very high standards. The Board asked where in the Park this would be set up. Jack stated the North end would be preferable and the Board agreed. The Board expressed concern about this being held every weekend because other organizations request the use of the Park as well. They asked Jack if the Chamber was concerned about sharing the use of the Park during their Farmer’s Market. Jack stated that would not be a concern and felt the more people using the park the better it would be for vendors at the Market. The Board referred to Item #5 and asked if this could be a conflict with the Farmer’s Market. Jack also presented the Board with a list of weekend events to be held in conjunction with the Farmer’s Market if approved. Adam Paxman made the motion to approve the Chamber of Commerce’s request to hold a Farmer’s Market in the Park from May 24, 2014 through October 11, 2014. Chris Leach seconded. Motion carried.

5. Swanton Motel and Shedrick’s Martial Arts Request for a Wounded Warrior Project Fundraiser to be held August 2^nd and 3^rd on the Village Green:

The Board required more information on this Item and agreed to table it until their next meeting.

6. Any Other Necessary Business:

Chris Leach asked when the next JLB meeting is. I told him it was tentatively scheduled for April 23^rd. He also stated that he explained further to Dave Jescavage why the Northwest Solid Waste District is not holding a Hazardous Waste Day in Swanton this year. He said it cost approximately $6,000 to hold an event and said Swanton has had one for the last four years and the waste has declined. He said there will be one held in neighboring communities and Swanton residents can bring their hazardous waste to those events.

Any Other Business: Reg Beliveau stated that he needed their Annual Financial Plan for Town Highways signed stating what they spend per mile on Class II and III streets. The Board signed the Financial Plan.

Any Other Business: Chris Leach asked if the Merchants Row bridge was due for an inspection. Reg stated they are looking at resurfacing it and said the State has raised it higher on their list for replacing/repairs.

Any Other Business: Reg Beliveau stated that the Swanton Committee for Downtown Enhancement will be requesting a letter of support at the next JLB meeting, stating both boards support the efforts of that committee.

Any Other Business: Reg Beliveau informed the Board that he has been working on the private Highgate/Swanton Water Line and said the State of Vermont has approved their easements. He said they are working on dissolving their association and said he would keep the Board informed.

Any Other Business: Reg Beliveau stated he heard from Brian Savage regarding the Secretary of the Transportation Committee and the Water Transmission Line coming down the Rail Trail. He said they are getting nowhere on this issue and it looks like they will have to come down by H.G. Berger’s to Route 78 that way. He said they will need to put the Canada Street job on an alternate bid because of this.

Any Other Business: Neal Speer stated he has been working downtown the last couple of weeks and said it is very dark at night. He would like to bring in a light specialist to check out the lights there and make suggestions as to what can be done to make it brighter and safer in the evenings. He said there would be no charge to the Village for this and he would also work with the light crew on this issue as well.

7. Executive Session to Discuss Personnel:

Adam Paxman made the motion to enter into Executive Session at 7:47 p.m. to Discuss Personnel and Real Estate. Chris Leach seconded. Motion carried.

Chris Leach made the motion to exit Executive Session at 8:45 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:45 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:45 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - March 10th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, March 10, 2014

7:00 P.M.

PRESENT: Neal Speer, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Chris Leach, Village Trustee, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Swear in elected officials for 2014: Dianne Day, Village Clerk (one year term); Neal Speer, Village President (one year term); Adam Paxman, Village Trustee (three year term); and Betty Cheney, Delinquent Tax Collector (one year term):

Neal Speer read his Oath of Office for Village President for a One Year Term. Adam Paxman read his Oath of Office for Village Trustee for a Three Year Term. Dianne Day, Village Clerk and Betty Cheney, Delinquent Tax Collector, were sworn in on March 11, 2014 so they could do business as Clerk and Delinquent Collector immediately, each for a one year term.

Village President Neal Speer took over the meeting at this time.

2. Appoint a Treasurer for the Village of Swanton for 2014:

Eugene LaBombard appointed Dianne Day as Treasurer for the Village of Swanton. Chris Leach seconded. Dianne Day accepted position as Village Treasurer for 2014. Motion carried.

3. Approve and Accept Minutes from Informational Meeting Wednesday, February 26, 2014:

Chris Leach made the motion to approve and accept the Minutes from Wednesday, February 26, 2014 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

4. Approve and Accept Warrants through Friday, March 7, 2014:

Eugene LaBombard made the motion to approve and accept the Warrants through March 7, 2014 as presented. Adam Paxman seconded. Chris Leach asked about Warrants #23 and #24. Lynn Paradis explained that was for the refunds owed to customers due to the electric rate increase that didn’t get approved. Adam Paxman asked about the State of Vermont payment on Warrant #20 for $20,036.75. Lynn stated that was for purchase power. Motion carried.

5. Delinquent Tax Collector’s Request to Hire Attorney Vaughn S.P. Comeau to Assist in Completion of Tax Sales:

Eugene LaBombard made the motion to approve Betty Cheney’s request to hire Attorney Vaughn S.P. Comeau to assist in the completion of tax sales. Adam Paxman seconded. Motion carried.

6. Any Other Necessary Business:

Village Clerk Dianne Day informed the Board that MVUHS’S Substance Free Committee is requesting to hold a Coin Drop on Saturday, April 5, 2014 with an alternate date of Saturday, March 29, 2014. Chris Leach made the motion to approve MVUHS’S request to hold a coin drop on Saturday, April 5, 2014 from 9 a.m. to 12 noon. Eugene LaBombard seconded. Discussion: Adam Paxman stated they had a coin drop approximately six months ago. Motion carried with one absentia.

Any Other Business: Lynn Paradis informed the Board that Mike Menard, Public Works Foreman, has specked out his new vactor truck and said he is looking for approval from the Board to get it ordered. She said his old one is 17 years old. She said the Village will lease the new vactor and the cost of it is $362,000. She said they are getting approximately $20,000 for the old one. Chris Leach asked if this was coming out of the water and sewer budgets. Lynn stated yes it was, she said she would split it between the two budgets. She said she would do a 15 year lease and said they would own the vactor at the end of that lease. Lynn stated she would bring all financial information to the Board beforehand so they knew what was going on with the purchase of the vactor before she did it.

Eugene LaBombard made the motion to authorize Mike Menard and Lynn Paradis to place the order for the 2014 vactor for the Village of Swanton. Adam Paxman seconded. Chris Leach asked to see the lease prior to the purchase. Motion carried.

Any Other Business: Adam Paxman reminded everyone about the Swanton Community Enhancement meeting on Thursday, March 13^th at 7 p.m. at Swanton Apartments. He said they need more people to sign up and need people for sub-committees for special events. Adam also stated he wanted to get a JLB meeting scheduled and to check with the Town about April 16^th. He said he needed Economic Development Coordinator discussion, Dispatching Discussion with Chief Taylor and Solid Waste District Discussion added to the agenda. Village Clerk Dianne Day stated she would email the Town.

Any Other Business: Chris Leach stated Alburg voted to leave the Solid Waste District and Highgate voted to join the District. He said the Selectboard wanted to know why there is no Solid Waste Day scheduled in Swanton this year. Chris said from a financial standpoint and what it cost they only budgeted to do 10 of them. He said he knows the Town needs it but nearby towns will be holding them and Swanton residents can go there with their hazardous waste.

Any Other Business: Eugene LaBombard stated there is a lack of lighting downtown by Grand Avenue and Canada Street. He said it is very dark at night and another resident complained about this.

Any Other Business: Neal Speer stated a new business is about ready to open on Merchants Row and they have expressed concern about parking downtown. He said the lot behind the Memorial Building and behind Merchants Row is dark also and not inviting to people after dark.

7. Executive Session to Discuss Customer Accounts:

Adam Paxman made the motion to enter into Executive Session at 7:41 p.m. to Discuss Customer Accounts. Eugene LaBombard seconded. Motion carried.

Eugene LaBombard made the motion to exit Executive Session and enter into Open Session at 8 p.m. Chris Leach seconded. Motion carried.

Adam Paxman made the motion to authorize the Village of Swanton to write off $1,012.15 in uncollectible electric accounts. Chris Leach seconded. Motion carried.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:01 p.m. Adam Paxman seconded. There being no further business at hand, Neal Speer, Village President, adjourned the meeting at 8:01 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - February 26th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

INFORMATIONAL MEETING & PUBLIC HEARING

WEDNESDAY, February 26, 2014

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Leonard Stell, Chief of Police; Tim Girard, Fire Chief; Suzanne Washburn, Tony Russo, Neal Speer, Betty Cheney, Sandy Kilburn, Glen Gurwit and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the Board of Trustees Informational Meeting and Public Hearing and called the meeting to order at 7:00 p.m. This was followed by the Pledge of Allegiance and a Moment of Silence for deceased community members, past, present and future military members and especially for longtime Swanton resident Mr. Larry Wall, who always attended the Swanton Village Informational Meetings.

1. Approve and Accept Minutes from Monday, February 10, 2014:

Chris Leach made the motion to approve and accept the Minutes from Monday, February 10, 2014 as presented. Adam Paxman seconded. Discussion: Reg Beliveau stated he checked the area by Bob’s One Stop and said it is darker there now because they had a floodlight on the side of the building that is no longer working. Adam Paxman had asked him at the last meeting to check this out. Motion carried.

2. Approve and Accept Warrants through February 21, 2014:

Adam Paxman made the motion to approve and accept Warrants through February 21, 2014 as presented. Eugene LaBombard seconded. Discussion: None. Motion carried.

3. Informational Meeting & Public Hearing – 2014 Village Annual Warning:

Ron Kilburn, Village President, explained that is was the first year in the history of the Town and Village of Swanton that both entities had used the same cover for their Annual Reports. He explained this was due to the 250^th Anniversary of Swanton celebrated in 2013.

Reg Beliveau, Village Manager, began his Power Point presentation. He showed the Proposed 2014 Taxes by Department and showed how it would affect a $150,000 home, a $175,000 home and a $200,000 home. He also showed the Town General cost and Education cost. He showed the 2013 actual taxes vs. the 2014 proposed taxes. This showed an increase of $48 on a $150,000 home, an increase of $56 on a $175,000 home and an increase of $64 on a $200,000 home. This includes fire, general, police and highway.

Lynn Paradis, Assistant Village Manager, began explaining the budgets to the audience. She began with the General Fund. She said she reallocated some of hers and Reg’s salary to this fund. She said this also pays for park maintenance and personnel. She said this fund covers the municipal building.

Fire Department – Lynn stated that in this fund they have no control over the dispatching expense. She said this comes from St. Albans City. She said they also had their first payment on the new fire truck and insurance cost had gone up as well.

Police Department – Lynn stated that she factored dispatching into the budget this year but said it is recovered in the Town budget. She stated insurance coverage went up some and she said she also factored in a new cruiser lease in this fund. She said their oldest car is six years old and they will have to lease another vehicle. She stated salaries and benefits went up a bit as well in this department.

Highway Department – Lynn said she reallocated some of the summer streets and winter streets in this fund. She said they made their last payment on their dump truck and have also put some money in this budget for paving this year.

Electric Department – Lynn advised everyone that the Village had filed for a 10.69% rate increase in 2013 and the Public Service Board (PSB) denied it. They only approved a 1% rate increase. She said things are real tight now and projects have been delayed. She said the PSB doesn’t feel they should pay cash for anything and wants the Village to finance purchases. She said she doesn’t agree with this and said they will file for another rate increase this year. She shortened the depreciation life on some things and said the State may want a full depreciation study done. She disagrees with this and said it will cost a lot of money to have this study done. She also said production has been very low so the purchase power number is up. Lynn also said they have budgeted for another maintenance person. She said they have two now but one is a backup hydro plant operator so this position is needed. She said one of their linemen is a master electrician and another one is going to school for that. She said that saves them money on projects. Suzanne Washburn asked if they are cross-trained for maintenance issues as well. Reg stated that yes they are and all departments help each other when necessary. Lynn stated the other increases were from health insurance. She said the employees now pay part of their premium, their co-pays and have a high deductible.

She said the State wants the Village to file a 108 petition for capital expenditures that go out past 12 months. She said if this is the case they would need voter approval to purchase a new digger truck, a new pickup/utility truck and do repairs to the hydro plant. She said if they go ahead with this there will be public hearings to explain it in full to the voters.

Water Department – Lynn said the increase in this department is because this is the first year with the water bond payment and also because of increases in property insurance, workman’s comp cost and the purchase of a SCADA computer system. Reg stated the plant is running well and said they also have Second Street and Fourth Street online. They hope to go out to bid in the Spring for the transmission main line job.

Sewer Department – Lynn stated she budgeted for heavy maintenance in this fund. She said the plant is over 20 years old and has plumbing issues, the Ultra Violet disinfection system needs replacing as well as a centrifuse. Tony Russo asked if the new EPA regulations would affect this plant. Reg stated he didn’t think it would. Lynn stated the biggest purchase necessary in this department is a new vactor truck. She said the one they have now was bought when the Village did the CSO project and she said this truck gets a lot of use. She said they would lease a new one and she has factored that in this budget.

Commercial Building Fund – Lynn stated what the Village receives in rent for this building they put the money back into the building for repairs. Suzanne Washburn asked why the insurance increased. Lynn said this is their boiler machinery piece and said it is very expensive.

Lynn advised everyone that Kittell, Branagan & Sargent completed their audit and it went very well. She said she is proof reading the draft form now and will have the final copy as soon as she accepts this draft. Lynn asked if there were any further questions from anyone.

Reg went back to the slideshow and showed pictures from public works distribution lines on Fourth and Second Street being completed; the new benches and trash receptacles in the Village Green, bridge repair work, the Foundry Street Pump Station work, Waste Water Lagoons with the new Solar Aerators, the flood at the Hydro Plant, pictures of the ice storm, the Police Department Bike Rodeo, Big Rig Day, Operation Happiness, the new plaque at the newly upgraded Water Treatment Plant, Brian Bishop receiving his Operator of the Year Award, the new fire truck, the Young Fire Cadet Award and the winner of the 250^th Drawing Contest.

Tony Russo asked if First Street would get paved this year. Reg stated the State has committed to paving it in 2016. He said they will have to do something to it in the meantime. Tony asked if the sewer plant was at capacity. Reg stated no it was not. Tony asked if there were any plans to expand it along Maquam Shore Road. He also asked if there was any grant money for future water projects. Reg stated all he has seen is low interest loans available and no grant money.

Suzanne Washburn thanked everyone involved with the 250^th celebrations this past summer. She said the fireworks were great.

Reg introduced the 2014 candidates running for office. Neal Speer is running for Village President, one year term. Betty Cheney is running for Delinquent Tax Collector, one year term. Dianne Day is running for Village Clerk, one year term and Adam Paxman is running for Village Trustee again, a three year term.

Ron Kilburn thanked the Board for the past two years he was Village President and said he enjoyed working with everyone involved. Chris Leach presented Ron with a picture thanking him for his service as Village President.

4. Any Other Necessary Business:

None.

5. Executive Session (If Necessary):

None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:38 p.m. Adam Paxman seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:38 p.m.

_____________________________________          _______________________________________

Neal Speer, Village President                           Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - February 10th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE WATER TREATMENT PLANT

211 MAQUAM SHORE ROAD

SWANTON, VT 05488

REGULAR MEETING

HELD @ WATER TREATMENT PLANT

MONDAY, February 10, 2014

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reginald Beliveau, Village Manager; Dianne Day, Village Clerk; Brian Bishop, Water Plant Operator; Brad Aldrich & Rachel Marvin, Aldrich & Elliott; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, January 27, 2014:

Chris Leach made the motion to approve and accept the Minutes from Monday, January 27, 2014 as presented. Adam Paxman seconded. Discussion: Ronald Kilburn stated that in paragraph #4 the Village Clerk should state “Village Clerk Dianne Day” and not “I”. Motion carried with changes.

2. Approve and Accept Warrants through February 7, 2014:

Adam Paxman made the motion to approve and accept Warrants through February 7, 2014 as presented. Eugene LaBombard seconded. Discussion: Village Clerk Dianne Day explained that the Millennium Power Services check for $182,000 was for the butterfly valve at the hydro plant. She also explained that the Parro’s Gun Shop & Police Supply’s check was for purchasing supplies in the Police Department. These were asked at the last meeting. Ron Kilburn asked what the time frame was on Gabree’s Tree Trimming expense. Reg Beliveau stated $9,800 was for one month’s worth of trimming, he said the Village spends approximately $68,000 per year on trimming. He said this is what helps keep the power on during extreme storms. Motion carried.

Moved to Item #4

4. Wayne Elliott – Review Water Project Contract #2:

Brad Aldrich and Rachel Marvin were present for this item, Wayne Elliott couldn’t make it. Rachel Marvin updated the Board on the transmission main progress. She stated they intended on running this down the middle of the Rail Trail but said in November they were notified by VTrans that they might make this a railroad bed again and they are not allowed to run down the middle of the Rail Trail. Rachel showed the Board they now plan on going down the Waugh Farm Road to Route 78, down Lafar Road  and run alongside the Rail Trail. She said they would have more survey work to do now because of this. She said the UVM phase I investigation on the river indicated they found some sensitive areas. They are now trying to figure out the least expensive way to go through the river.  Chris Leach stated he received the UVM report and asked if they could move next to the crossing. Reg Beliveau stated once this new transmission line is installed there is the potential for future development in the Industrial Park. Adam Paxman asked if this could also potentially benefit them if Highgate decided to develop. Reg stated it would. Rachel informed the Board they need a couple of easements from the Howrigan Brothers and said they will go out to bid a little later than anticipated. Brad Aldrich stated that at this point they don’t think they can afford to do Canada Street now because of this set back with the Rail Trail. He said he wanted to give Kingsbury Construction plenty of notice. Chris Leach asked if they could use the original plan they had in writing as leverage. Brad stated no, they had already tried. Brad stated they have been blindsided by VTrans. Rachel stated she needed to secure these funds by February 12^th and needed the Board to sign the Municipal System Loan Form for $2.3 million dollars. Chris Leach made the motion to authorize the filing of this loan application for $2.3 million dollars. Adam Paxman seconded. Chris Leach also authorized Reg Beliveau, Village Manager, as the authorized representative of this application in connection with this project. Adam Paxman seconded. Motion carried. The Board signed necessary documents

Moved to Item #5

5. Sign Water Line Loan Amendment:

Eugene LaBombard made the motion to sign the Village of Swanton Drinking Water State Revolving Fund Loan Resolution and Certificate for $758,561.65 for Contract #3 Distribution Piping Project. Adam Paxman seconded. Motion carried.

Moved to Item #6

6. Swanton Village Street Light Audit Information:

Reg Beliveau informed the Board that a customer had called to get their street light repaired. He said it was discovered that this customer wasn’t on the maintenance plan or their light wasn’t being metered so the light crew did a street light audit. They ended up sending letters to several customers letting them know their street light wasn’t being metered or on a plan and asked that customer what they would like done with the light. The customer can choose to either have it paid for or have it taken down. Reg stated this amounted to approximately $12,000 per year that the Village of Swanton was losing on these street lights. Adam Paxman asked if a street light could go up next to Bob’s One Stop on Canada Street, he said it is very dark there. Reg stated he would check it out. Reg stated they have given their customers until March to decide about their street light. He said he just wanted to update the Board on this issue.

Moved to Item #3

3. Tour Water Treatment Plant:

Brian Bishop, Water Treatment Plant Operator, gave a tour on the upgraded Water Plant at 7:43 p.m. Reg Beliveau, Village Manager, presented the Board of Trustees with the new plaque that hangs in the hall at the newly upgraded plant.

7. Any Other Necessary Business:

Chris Leach stated the Village’s Informational Meeting is on Wednesday, February 26^th at 7 p.m. He also mentioned the Downtown Enhancement Meeting on February 11^th at 7 p.m. Chris also mentioned the new poles on Gallup Ct. He said telephone and cable have attached to all the poles except for the one in the middle. Adam Paxman stated he would still like a utility pole ordinance in place. Chris wanted to thank Brian Bishop for the tour of the plant, he said it’s clear to see why he received an award.

Any Other Business: Reg Beliveau thanked everyone for meeting at the Water Plant and thanked Brian Bishop for the tour.

6. Executive Session (If Necessary):

None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:28 p.m. Eugene LaBombard seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:28 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - January 27th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, January 27, 2014

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Dianne Day, Village Clerk; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

1. Approve and Accept Minutes from Monday, January 13, 2014:

Chris Leach made the motion to approve and accept the Minutes from Monday, January 13, 2014 as presented. Adam Paxman seconded. Discussion: None. Motion carried.

2. Approve and Accept Warrants through January 24, 2014:

Adam Paxman made the motion to approve and accept Warrants through January 24, 2014 as presented. Eugene LaBombard seconded. Discussion: Chris Leach asked about Millennium Power Services for $182,000 and Parrot’s Gun Shop & Supply for $2574. I said I thought Millennium was for something at the Hydro Plant and Parrot’s Gun Shop was for Police Dept. supplies. I said I would find out and explain at our next meeting. Motion carried.

3. Adopt and Sign 2014 Annual Warning:

Eugene LaBombard made the motion to Adopt and Sign the 2014 Annual Warning as presented. Adam Paxman seconded. Discussion: Chris Leach asked why there wasn’t an article for placing surplus funds into each department. I stated that this was discussed at last year’s Informational meeting by Mr. Larry Wall. He advised Lynn he didn’t agree with that accounting practice and Lynn stated she agreed and would take it off the ballot. Chris stated they could see how it goes without it this coming year. The Board members signed the Annual Warning. Motion carried.

4. Discuss and Sign VT Clean Water State Revolving Fund – Wastewater Treatment Plant UV Disinfection System:

Village Clerk Dianne Day explained to the Board that Wayne Elliott from Aldrich & Elliott would like a letter of support stating that the Board of Trustees is in agreement to bring before the voters an article to vote on purchasing a new ultraviolet disinfection system for the Wastewater Treatment Plant for $1 million dollars in November 2014. Wayne advised the State of Vermont would like this letter of support to show that the Village of Swanton is serious about this project come November. Eugene LaBombard made the motion to approve the letter of support for the upcoming Wastewater Ultraviolet Project in November 2014. Chris Leach seconded. Motion carried. The Board signed the Letter of Support.

5. Any Other Necessary Business:

None.

6. Executive Session (If Necessary):

None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 7:25 p.m. Eugene LaBombard seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 7:25 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - January 13th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, January 13, 2014

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager Dianne Day, Village Clerk; and Ch. 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the Regular Board of Trustees meeting and called the meeting to order at 7:06 p.m.

1. Approve and Accept Minutes from Monday, December 23, 2013 and Monday, January 6, 2014:

Eugene LaBombard made the motion to approve and accept Minutes from Monday, December 23, 2013 and Minutes from Monday, January 6, 2014 as presented. Adam Paxman seconded. Discussion: Chris Leach stated they discussed the grand list topic some more and he has tabled it for now. Adam asked Reg if he spoke with Channel 16 about being able to choose which meetings were shown online. Reg stated he hasn’t but would do so. Chris Leach stated that Northwest Solid Waste District is using Peoples Trust Company in St. Albans for their line of credit with great success. He said this is just something to think about. Motion carried.

2. Approve and Accept Warrants through January 10, 2014:

Chris Leach made the motion to approve and accept Warrants through January 10, 2014 as presented. Adam Paxman seconded. Discussion: Eugene LaBombard asked about the VT Department of Health payment. Lynn stated that was for test bottles for the Water Treatment Plant. Motion carried.

3. Adopt 2014 Budgets:

Chris Leach made the motion to adopt and approve the 2014 budget as presented. Eugene LaBombard seconded. Discussion: The Board asked when the Village would hold their annual informational meeting. They decided on Wednesday, February 26^th at 7 p.m. Lynn Paradis, Assistant Village Manager, stated that the budget included a two percent increase in payroll, which was consistent with the cost of living adjustment (COLA). Adam Paxman asked if the final purchase power numbers were in yet. Lynn stated not as of yet. Motion carried.

4. Sign Electric Department Line of Credit:

The Board of Trustees signed the Line of Credit and Resolution documents for the One Million Dollar line of credit from Union Bank that was approved at their January 6, 2014 meeting. They also signed the  post issuance compliance procedures and tax certificates.

5. FCIDC Building Lot 2 Park C Request for Water and Sewer Allocation:

Adam Paxman made the motion to enter into Water Commissioner’s meeting at 7:22 p.m. Chris Leach seconded. Motion carried.

Reg Beliveau, Village Manager, asked the Board to please not mention the company’s name as of yet. He stated that FCIDC is requesting a Water and Sewer Allocation for Building Lot 2 Park C next to Vermont Precision Tools. They are requesting a water allocation of 775 gpd and a wastewater allocation of 700 gpd. Adam Paxman made the motion to approve FCIDC’s request for their water and wastewater allocation for Building Lot 2 Park C as presented. Eugene LaBombard seconded. Motion carried.

Adam Paxman made the motion to exit Water Commissioner’s meeting at 7:27 p.m. Eugene LaBombard seconded. Motion carried.

6. Any Other Necessary Business:

Lynn Paradis asked the Board if they were comfortable adopting the water and sewer rates that were in the 2014 budget. She stated she wanted to get notice out to the customers as soon as possible stating that the rates were increasing.

Eugene LaBombard made the motion to approve the water and sewer rates as presented in the 2014 budget. Adam Paxman seconded. Motion carried. Chris Leach stated that this increase is based on need for the bond payment for the Water Treatment Plant upgrade through 2017 and that the voters approved these rates increases.

Any Other Business: Adam Paxman stated that the internet access is down right now on the downtown camera and he said Channel 16 is sending someone up to refigure the IP address. Adam also stated he would like to announce that he is running for Village Trustee again and said he would deliver the same or even better service as the last three years. He also stated at their last JLB meeting he brought up the need for a point person for Swanton. He said this person would tackle issues such as downtown development, bringing new business to Swanton, bring new money to Swanton (grants for all kinds of things) etc. and he said he has come up with a job description for this individual. This person would live in Swanton, is passionate about making Swanton a prosperous community, has grant-writing abilities or has the contacts for grant-writing, has or would acquire contacts throughout the State that would help Swanton prosper, would be a full time employee of the Town, would have the responsibility to meet with prospective businesses about locating in Swanton, would work closely with the Town Administrator and Village Manager to understand the strengths and weaknesses of Swanton as a whole (what we offer and what we can’t), and would report to the Swanton JLB. He said this is just a rough draft and he would like this added to the next agenda for their next JLB meeting so they can further discuss it in February. He said he believes this is important for the future of Swanton. Ron Kilburn asked if this position would be grant funded. Adam said he didn’t know how they would be paid yet, that’s why he wants it on the next agenda to discuss it further.

Any Other Business: Eugene LaBombard stated the streets are in better condition this week and said the ice is melting. He said it’s been impossible to keep up with and he wanted to thank the Public Works crew.

Any Other Business: Reg Beliveau stated that the Cub Scouts decorated the Park Band Stand this year. Adam Paxman said Christmas in the Park will be held earlier next year.

Any Other Business: Chris Leach asked if the Village picked up the Christmas trees. Reg stated yes they are, they bring them to the compost pile at Hudak’s. Chris advised residents to check out Northwest Solid Waste District’s website for recycling information. Their web address is nwswd.org.

Any Other Business: Eugene LaBombard stated there is a tree at the north end of the Village Green that should be cut. He said it is in very bad shape.

Any Other Business: Ron Kilburn stated that he would like to announce that he chooses not to run for another term as Village President for the Village of Swanton. He stated he feels someone younger should run as President and said he will feel more comfortable in his retirement giving this up. He said he enjoyed his two terms and was made to feel welcome by everyone.

Any Other Business: Reg Beliveau stated that the Town and Village of Swanton would be coordinating their Village Report covers this year using the 250^th Anniversary as their theme. Chris Leach asked if I received the Solid Waste report for the Village Report, I told him yes I did. He said he would like to see something mentioned about picking up Christmas trees and leaves in Reg’s report. Ron stated he would have a report on the 250^th Anniversary for the Village Report as well.

7. Executive Session (If Necessary):

Adam Paxman made the motion to enter into Executive Session at 7:56 p.m. to discuss personnel. Eugene LaBombard seconded. Motion carried.

Adam Paxman made the motion to exit Executive Session at 8:24 p.m. Chris Leach seconded. Motion carried.

ACTION TAKEN: Personnel Issue Resolved.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:25 p.m. Eugene LaBombard seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:25 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - January 6th, 2014

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

SPECIAL WORKING BUDGET MEETING

MONDAY, January 6, 2014

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; and Lynn Paradis, Assistant Village Manager via cell phone.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the Special Working Budget Board of Trustees meeting and called the meeting to order at 7:05 p.m.

1. Working Budget Meeting:

Lynn Paradis, Assistant Village Manager, was on the phone and provided a very detailed summary of the budget. Questions were asked by the Trustees and addressed by Lynn. The request for the Trustees to review the budget one last time and approval of the 2014 budget will be discussed at the next regular meeting on January 13, 2014.

2. Any Other Necessary Business:

Chris Leach made the motion to authorize Lynn Paradis to use Union Bank for a One Million Dollar line of credit at a .99% fixed interest rate for the Village of Swanton. Adam Paxman seconded. Motion carried.

3. Executive Session (If Necessary):

Adam Paxman made the motion to enter into Executive Session at 8:40 p.m. to discuss personnel. Chris Leach seconded. Motion carried.

Eugene LaBombard made the motion to exit Executive Session at 9:50 p.m. Adam Paxman seconded. Motion carried.

ACTION TAKEN: The Board of Trustees will sign the Village Manager’s evaluation at their next regular meeting.

ADJOURN: Chris Leach made the motion to adjourn the Special Working Budget Board of the Trustees meeting at 9:55 p.m. Adam Paxman seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 9:55 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                       Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                                 Date

Trustee Meeting Minutes - December 23rd, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, December 23, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Lynn Paradis, Assistant Village Manager; Dianne Day, Village Clerk; Gordon Winters and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the regular Board of Trustees meeting and called the meeting to order at 7:10 p.m.

Ron Kilburn stated they would hear #3 first to accommodate our guest.

3. Gordon Winters Increased Water Allocation Request & New Water Connection at 218 Maquam Shore Road:

Adam Paxman made the motion to enter into Water Commissioner’s meeting at 7:12 p.m. to hear this item. Eugene LaBombard seconded. Motion carried.

Reg Beliveau stated that the increased water allocation won’t be an issue but the new connection may be. He asked Gordon if he was aware that he would have to bore under the road because the Town of Swanton will not allow a cross cut on their road surface. Gordon Winters stated he is asking for an increased water allocation from the Village of Swanton and will coordinate with Harold Garrett from the Town of Swanton with regard to boring under the road for the new connection.

Eugene LaBombard made the motion to approve Gordon Winter’s request for an increase in water allocation from 280 gallons per day to 490 gallons per day, with coordination from Reg Beliveau and Mike Menard regarding the new water connection at 218 Maquam Shore Road. Chris Leach seconded.

Adam Paxman made the motion to exit Water Commissioner’s meeting at 7:22 p.m. Eugene LaBombard seconded. Motion carried.

1. Approve and Accept Minutes from Monday, December 9, 2013 Meeting:

Adam Paxman made the motion to approve and accept Minutes from Monday, December 9, 2013 as presented. Eugene LaBombard seconded. Discussion: Adam Paxman asked Reg if he had any other thoughts on the “Watch Online” offer from Channel 16. Reg stated he talked with Dave Jescavage from the Town of Swanton and they are not going to do it. Adam Paxman and Chris Leach stated they would like to pass on it right now. Eugene LaBombard thought it was a good idea. Adam asked if the Village could pick and choose a certain meeting to be viewed, such as a public hearing. Reg stated he would find that out. Motion carried.

2. Approve and Accept Village Warrants through Friday, December 13, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants #646-#650 through December 13, 2013 as presented. Adam Paxman seconded. Discussion: Chris Leach stated they have paid a lot in purchase power. Motion carried.

4. Budget Discussions:

Electric Dept. -- Lynn Paradis explained to the Board that after the rate case she is going to review her depreciation schedule. She said this may increase expenses by about $484,000 and she said the Village is looking at another rate increase for 2014. She said they are working with VPPSA on that. Lynn also said there is work at the Hydro Plant that needs to be done. She said the line crew has two trucks that need to be replaced, one is a pickup truck and the other is a digger truck.

Lynn said in 2014 the Village will be working on a line of credit and will have to do a 108 filing that the Public Service Board will rule on. If approved it would then have to go before the voters. She said she has been working on this and has been forced to do it.

Water Dept. – Lynn stated that the first bond payment on the Water Plant Upgrade will be due in 2014. She said the Board of Trustees will have to approve a rate increase in the water rates. Reg Beliveau stated the voters are aware of and have approved the rate schedule through 2017. Lynn said Brian Bishop is using less chemicals since the upgrade and she has cut that line item in half.

Sewer Dept. – Lynn said they need to look at a new ultraviolet disinfection system for the Waste Water Plant. She said this is a safety issue at this time. She said the other issue at this time is the vactor, it’s a 1995 rig and rolls just about every day. She said they will need to lease or finance a new one.

Highway Dept. – Lynn stated they have budgeted to pave Fourth and Second Street after the Water Project is complete and also Canada Street. She said this budget does not reflect paving First Street.

General Fund – Lynn said there are no surprises in this fund. She said the fountain in the park needs attention. Reg stated he ordered some new trees for the park and also some new lights for Flat Iron Park.

Fire Dept. – Lynn said the new Fire Chief has worked very hard to keep this budget level funded this year. She said the two biggest expenses are dispatching and insurance. Eugene LaBombard asked about the dispatching costs. Lynn advised that what is in the Fire budget is only what the Fire Department pays. She said Missisquoi Valley Rescue is also billed and they pay approximately 74% of the bill. The Fire Department pays 24-26% of the bill and it’s based on per capita.

Police Dept. – Lynn said there is an increase in this budget this year because a cruiser needs to be replaced. She said the Swanton Town contract is in the budget and also the Student Resource Officer (SRO) with MVUHS is in the budget. Chris Leach asked if there was any talk about hiring a resource officer at the elementary school. Lynn said she hasn’t heard any talk of that.

Commercial Building Fund – Lynn advised the Memorial building needs repair but she said that building pays for itself. She handed the Board a list of equipment the Department heads would like to purchase in 2014.

She said the estimated tax rate for 2014 is .7159 and in 2013 it was .6847. Reg also informed the Board that this budget reflects another full time maintenance position. He said the primary responsibility would be at the Hydro Plant and this position is budgeted in the electric department. Reg said this individual would work along with Joe Letourneau and Greg Spaulding doing maintenance.

The Board agreed to have a budget meeting on January 6, 2014.

5. Grand List Discussion:

Chris Leach said they need to find ways to grow the grand list every year to keep taxes reasonable and asked for everyone to think about this. Eugene LaBombard stated that if you increase taxes every year you need to increase the grand list. He said we don’t have any land available for industry. Ron Kilburn asked if there were any resources they could look to for help. Chris thought the Regional Planning Commission may be able to help them. Reg stated industry stabilizes the rates in electric, water, sewer and also the grand list. He said the Village and Town work diligently together on these kinds of issues and would like nothing more than to see a large company come to Swanton Village or Town. Eugene LaBombard said the infrastructure is already here for a company to come in and set up. He also said that Molly and Hank Lambert’s efforts will help in bringing people here to Swanton. He also said the schools need to be good enough to support growth. Chris Leach said to continue to keep this item on our agendas and to also include it on the next JLB agenda. The board members agreed to write down their definition of expanding the grand list for their next meeting.

6. Any Other Necessary Business:

Reg Beliveau stated that the road crew and electric crew did a great job during the ice storm. He said we lent our electric crew to other departments and that says a lot about them. He said it’s a burden on the guys but they are glad to help where they can. He said he was glad mother-nature took care of them because getting the sleet was a good thing, it didn’t attach to anything. Reg said if they had gotten a full inch of rain this would have decimated the Village. He said they starting planning for this on Thursday and there are still more conference calls to come regarding this ice storm.

7. Executive Session (If Necessary):

None.

ADJOURN: Chris Leach made the motion to adjourn the Regular Board of the Trustees meeting at 8:55 p.m. Adam Paxman seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 8:55 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date

Trustee Meeting Minutes - December 9th, 2013

SWANTON VILLAGE BOARD OF TRUSTEES

SWANTON VILLAGE MUNICIPAL COMPLEX

120 FIRST STREET

SWANTON, VT 05488

REGULAR MEETING

MONDAY, December 9, 2013

7:00 P.M.

PRESENT: Ron Kilburn, Village President; Chris Leach, Trustee; Eugene LaBombard, Trustee; Adam Paxman, Trustee; Reg Beliveau, Village Manager; Dianne Day, Village Clerk; Molly Lambert, Hank Lambert and Sandy Kilburn; and Channel 16.

Unless otherwise noted, all motions carried unanimously.

Ron Kilburn, Village President, welcomed all to the regular Board of Trustees meeting and called the meeting to order at 7:00 p.m.

Ron Kilburn stated they would hear #3 first to accommodate our guests.

3. Discuss Downtown Improvement Program:

Molly Lambert thanked the Board for having her and Hank come in and explain what the Downtown Improvement Program is all about and what they are working on. She also thanked Sandy and Ron Kilburn for becoming involved in this group. She said this group is very interested in continuing to work on making Swanton a great place to live, work, play and learn. She said that is their mission. She thanked Rich Kelley and Reg Beliveau for work on their website. She said their next step was to establish a steering committee and they have Marie Frye, Ross Lavoie, Kathy Lavoie, Earl Fournier and Amanda Torrey. She said their objective is to formulate an action plan. Reg Beliveau talked about the survey that was sent out by the group and how they are working with these surveys. Chris Leach stated he would love to see more industry locate in Swanton. Molly stated when you see a community succeed people are proud to live here, you see the vibrancy and outside businesses are intrigued by that. Sandy Kilburn stated that some of the things asked for on the survey were art, music, food, walk-able and friendly access to river activities. She said they need to energize these things. Chris stated they have so much traffic going through Swanton, they need to find something that they want to stop for. Reg stated that a lot of money was spent on programs that went nowhere in the past, he said these things need to happen and need action. Chris Leach stated that this is a bedroom community and a lot of people aren’t here enough, they’re going to Chittenden County. Molly invited Chris to join their committee. Reg stated that Molly and Hank have a process and they need to work through it. He said this is a great group of forward thinkers. Molly stated that sometimes “singles” are better than “homeruns” and that you need to lay a foundation and it will mount. Ron Kilburn asked Molly and Hank to state their credentials from past jobs and experience.

Molly thanked the Board and stated she would keep them regularly informed on what’s going on with the Downtown Improvement Program. She also mentioned the Front Porch Forum that was created on Facebook.

1. Approve and Accept Minutes from Monday, November 25, 2013 Meeting:

Chris Leach made the motion to approve and accept Minutes from Monday, November 25, 2013 as presented. Adam Paxman seconded. Discussion: Chris Leach stated the Eagle Scout project is called the Military Service Appreciation Monument. Motion carried with change.

2. Approve and Accept Village Warrants through Friday, December 6, 2013:

Eugene LaBombard made the motion to approve and accept Village Warrants #643-#645 through December 6, 2013 as presented. Chris Leach seconded. Discussion: Chris Leach asked about the VPPSA payment for $44,976.77. Reg Beliveau stated that the Village is over budget about $345,000 on purchase power this year. Motion carried.

4. Northwest Access TV “Watch Online” Service Request:

Reg Beliveau informed the Board that Northwest Access TV (Channel 16) is offering the Village an internet video hosting service called “Watch Online.” “With this additional service, meetings that are recorded can be stored online for viewing at any time, from any location on any type of internet-capable computer or mobile device.” The cost of this service is $50 per meeting and covers all expenses for preparing the meeting video for online viewing, hosting the video without commercials and support for your website manager to place the video on the Village’s website. The Village meets twice per month so this would cost $100 per month. The Board discussed the pros and cons and asked Reg to talk with Elizabeth Malone at NW Access TV and ask about storage, the ability to track residents with the computer, how much interest there is in this, and if we could use their website instead of the Village’s. Reg stated he would bring back further information when he had it.

5. Any Other Necessary Business:

Chris Leach asked if the Village was doing appraisals this year. Reg stated yes they would be by the end of the year. He said they would be scheduling a meeting with the Board in the next week or so to work on budgets. Chris stated he read the cost of living (COLA) this year is about 1 ½% Eugene LaBombard stated that the Board did very well with insurance this year and wanted to keep that in mind when discussing wage increases. Chris Leach also stated he wanted to sit and discuss the Grand List and asked that I put it on the next agenda. He also asked if anything happened with the downtown camera. Reg stated he has not heard back from them as of yet.

Any Other Business: Adam Paxman stated he attended the Fire Department’s Christmas party on Saturday night and three awards were handed out. He said two Firefighter of the Year awards were presented to Ronnie Greeno and Dustin Robtoy. Adam stated a Years of Service award was presented to Garth Lizotte. Adam wanted to remind everyone that Christmas in the Park will be held on Saturday, Dec. 14 with a tree lighting ceremony at 4 p.m. He said the Cub Scouts will be helping to decorate the park. Adam also stated on December 2^nd he attended an Incident Command Center meeting and it was very enlightening. He said it touched on what the role of a trustee would be in the event of a disaster and/or emergency action plan. He also reminded everyone the next JLB meeting will be held here on Wednesday, Dec. 18^th at 7 p.m.

Any Other Business: Reg Beliveau informed everyone that on Friday, Dec. 13^th from 6 to 8 p.m. four local businesses will have Santa Claus and activities for the kids. These businesses are Champlain Insurance, The Village Cone, Katie’s Pet Grooming and the Hair Loft. He said there will be a scavenger hunt and hot cocoa. He also stated the Water Project is complete until spring at which time some places will be top soiled and re-seeded.

Any Other Business: Ron Kilburn stated at the JLB meeting on Dec. 18^th they will be discussing the water and sewer lines that feed the Fourth Street Garage and whether or not bigger lines need to be installed. Reg stated it depended on what was going in there.

Any Other Business: Chris Leach asked if anyone has heard anything about the Space Challenger Center and what the status of that project is. They agreed they would ask about this at the next JLB meeting.

6. Executive Session (If Necessary):

None.

ADJOURN: Adam Paxman made the motion to adjourn the Regular Board of the Trustees meeting at 7:58 p.m. Chris Leach seconded. There being no further business at hand, Ronald Kilburn, Village President, adjourned the meeting at 7:58 p.m.

_____________________________________          _______________________________________

Ronald Kilburn, Village President                    Date

_____________________________________          _______________________________________

Dianne Day, Village Clerk                               Date